Improve Breakout Room Funtionality
I work for a state agency and we utilize Teams to do training. When training, we have multiple trainers that train most sessions. It would be highly beneficial if any meeting member listed as a presenter could both create/send attendees into breakout rooms as well as having the capability of moving in and out of breakout rooms freely. The way it is currently set up, only the the Organizer has these abilities which only allows one trainer to monitor breakout rooms and assist participants.
Another potential workaround for this is having the organizer designate a proxy that can utilize that feature if they are not able to be a part of the meeting (planning conflict/illness) and allow the organizer or proxy to be able to move individuals between breakout rooms while the breakout rooms are still going on and without ending the breakout room session.
It would also be beneficial if those in charge of the breakout rooms received notifications of raised hands in breakout rooms no matter where they are at inside the meeting (whether they are in the main group or another breakout room) so they know to move to that breakout room to respond to a question.
Is there any update on this as to when microsoft will allow all admins to have the breakout room function?
I agree that there needs to be a way to set up breakout rooms in advance. When you have more than 20 people and need to assign them, it proves to be quite the task for ONE organizer.
It would be really useful to be able to setup Break out rooms when creating your meetings, rather than having to wait until the meeting's started to get them organized.
Robyn Brooks commented
Our organization also conducts training with multiple trainers/facilitators per session, and allowing the Presenter to manage breakout rooms would make this platform viable for us. Until then, we must continue using alternatives like Zoom, which already has this capability.
Tom Evans commented
Yes, this is such an important need for us also. We typically have a trainer and a meeting facilitator, and in Zoom, we are able to do all of these things. In MS Teams, are hands are tied and the trainer is unable to move in and out of breakout rooms to assist the class participants.