"Wait in lobby" for student (participants) in scheduled meetings
In order to use scheduled meetings for teaching is necessary that the meeting organizer can force student to "wait in lobby" if they try to enter the meeting before the teacher.
In my case, students are part of the organization, they are not guests. For this reason, this functionality for my school is not possible.
The possibility to force participants (even if part of the organization) in the lobby is necessary, because otherwise students could use the scheduled meeting to enter by their own and talk privately without the teacher.
We are happy to announce the “Only me” option for the “Who can bypass lobby?” setting is now available for Teams meetings. Details on the new lobby option can be found here, https://support.microsoft.com/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e.
Additionally, we have updated our EDU specific guidance for meeting management. Please visit https://support.microsoft.com/office/keeping-students-safe-while-using-teams-for-distance-learning-f00fa399-0473-4d31-ab72-644c137e11c8, for more information for both administrators and educators.
For the similar ask regarding hiding the lobby popup announcement, please upvote and comment this UserVoice item https://microsoftteams.uservoice.com/forums/599053/suggestions/41143039.
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This is very important for oral Exams at the university. Please implement this NOW!
Rovin Singh commented
Hi everyone, we recently started using Teams for our online classes and ran into this major flaw! we need to schedule class meetings but the fact that students can join before and after the scheduled defeats the purpose. Also, we need students to be attendees by default, not presenters! This can be an admin policy or something similar in the UI for teachers to set.
PLEASE, PLEASE, PLEASE implement this NOW! We desperately need this especially with the COVID-19 pandemic preventing regular classes.
We are also seeing this for running committees and board meetings where you want control over when someone can join a meeting i.e. for a particular slot. Having the lobby as a setting that you could choose to use for all members would be a start
Amanda Ruhe commented
We are finding that our youngest students might join a meeting on the wrong day and not know why they are the only one. I've also had 8 year olds start the meeting 10 minutes early and be fooling around with friends and filling the chat with nonsense. We desperately need this for our elementary kids. A universal lobby would do the trick!
Frank Iacobazzi commented
Agreed with most of the above comments. This really needs to be a priority right now for MS. Our school has embraced MS Teams, but this one thing might force us to restrict students from all kinds of access just to get this one little feature. I am no programmer, but I agree that simply adding the "no one" option to who can bypass the lobby would work
Frank Iacobazzi commented
I am using meetings for classes and I do not want the students to "start" the meeting until I, as the teacher, join the meeting. I had a situation where I had younger students join a meeting quite early without me moderating the discussion. I know that the lobby can be adjusted to give people quicker access to the meeting, but I want EVERYONE, even those within the organization, to wait in the lobby, until I arrive to "start" the meeting.
I have been trying convince Microsoft the past few days of two dangerous issues related to this post. First, NEVER should students be allowed to join a teacher-scheuled meeting w/out the teacher present. Students in the class can use the pre-scheduled join link ANYTIME and essentially start group video chats/1:1 chats without teacher supervision. We have disabled students’ ability to chat or meet now, but this loophole gives them complete access to do exactly what we have tried to disable. Why is this DANGEROUS? First, any student invited can join the meeting wi/out the teacher and invite ANYONE else in the organziation. Older high school students can invite first graders, middle schoolors, whoever they want. At that point, screen sharing of inappropriate material is easy for them to do. Bullying, sexting, and any other number of inappropriate behaviors can be expected. Related to the issue of students in the class being able to use the join link and enter the meeting w/out the teacher is their ability to Add participants to the meeting. TEAMBOMBING is the next thing coming. Why would we ever want students to be able to invite anyone to a teacher-scheduled meeting? Again, this lack of security is an online SAFETY ISSUE. I have asked Microsoft repeatedly for days to give us a policy setting that allows us to turn-off Add Participants in a meeting and received a “thanks for being patient.” So to recap:
1. Students should NEVER be permitted to enter a scheduled meeting, before or after, the teacher is present. This is ripe for serious ABUSE.
2. Students should NEVEr be permitted to Add Participants to a teacher-scheduled meeting. Everything we are seeing about Zoombombing will be a Teams issue. It won’t take studetns long to figure out.
Krissi Elliott commented
This is a high priority for our K-12 schools as well. Thank you for your consideration!
I'd also like to see this feature added for real and mock interview training. When hosting back to back interview training sessions it would be easier if the interviewers could stay in one meeting and only allow the next interviewer to enter when they are ready. This would help with privacy and would prevent the next interviewee from having to wait in a meeting alone for the interviewers to arrive.
b van kersbergen commented
Please arrange technical in Teams that participants of the same organization (pupil/students) are able to wait in the lobby before meeting .
A policy setting would work for us.
Jelayne Mills commented
Also, I had a student come into a meeting when it was over which presents the same problem. Thank you folks for helping out. I used to be a programmer so I can only imagine how slammed you are.
jessica henderson commented
This is EXTREMELY IMPORTANT!! Students are currently able to start a scheduled meeting and enter the meeting when the host is not there. While this can present many issues when using Teams in Primary and Secondary schools, this is a problem that is pushing many teachers more to want the ability to use Zoom than MS Teams.
Gene Wong commented
This feature needs to be added ASAP for LAUSD. As teachers, we have been directed to not be in a meeting with only one student. LAUSD is currently directing us to Zoom because it has a lobby feature. But, Teams is a better solution to build collaborative environments going forward. The second largest closed school district in the nation is using Zoom verses Microsoft Teams...Get it together Microsoft...
Juan Ramirez commented
I think if they do an option for "No one" can bypass the option might be an easier solution than trying to program it for certain groups. Other companies have the option that everyone has to go to the lobby. The option can be added in the Meeting options of the meeting.
Per Atle Eliassen commented
I'll repeat my comment from this uservoice-subject: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/38309602--no-one-choice-in-the-lobby
Stefano Delfo Del Furia commented
This options will be very usefull also to disable the students to re-join the meeting after its end.
Actually a student can rejoin a meeting without teacher supervision.
Sure we can "delete" the meeting but in this way we lost everything (including chat)
Nash Pherson commented
We need this outside of education, as well! We often run into "OMG who forwarded this invite to you!" scenarios. Adding a lobby option where all attendees have to wait for an organizer to admit them would replace this lost Skype functionality.
Extent the meeting options with this one and we are more in control.
Ole Langfeldt commented
THIS IS VERY IMPORTANT if we shall use this for Exams at the university