Allow meeting organizers and team owners to delete meeting recordings not stored in Stream
There are a number of similar requests out there, but they don't make a clear case for this feature or are requests for direct help. References at the bottom of this request.
With the introduction of new limits on A1 and A1 Plus accounts starting August 20, 2020 (message MC218985 and https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording) it's no longer possible for users to manage/delete their own meeting recordings. This same issue affects all license tiers on all products where a user may be blocked from uploading to Stream by a Teams admin policy or lack of license.
While this is a user-choice issue and possible privacy concern for some, there are significant compliance and/or legal consequences if something is recorded that should NOT have been. For example, if faculty are discussing FERPA-protected information in a meeting that is unintentionally recorded there is no easy way to purge the video to protect the information. This applies to any other compliance areas across all sectors, whether protected by federal, SLTT/SLED, trade secret/IP, or organizational policy (i.e. rules under FERPA, HIPAA, SOX; organizations under enhanced protections like SEC/public companies, DoE, DoD).
While we all work to teach users to always stop recording at the end of the meeting we all also know this doesn’t always happen. An unintended consequence of removing Stream recordings without first having a deletion option anywhere is that we’ve lost control over the video data itself, and that could cause a major problem.
Therefore, I propose a function for all non-Stream-enabled users to have an option within Teams to delete recorded meetings if they are the meeting organizer or a team owner. Alternates to the idea include allowing only meeting organizers to delete meeting recordings for their meetings, or creating a Teams/SfB administrative option for Microsoft 365 admins to locate and delete the video(s) (much like Stream’s Admin Mode).
Other internet posts suggest contacting Microsoft 365 support, which while likely functional does not allow immediate action upon discovery of the disclosure. Organization-level control of this is needed to ensure privacy and rapid response.
Microsoft needs to support our schools now. Primary school safeguarding this is paramount concern just now.
Yes, yes, yes!!!!