Live event concurrency
Increase the number of concurrent live events to more than 15 per tenant - required to enable large cohort remote teaching which is a massive priority for universities at the time of the Coronavirus worldwide incident.
Universities will often have more than 15 large lectures running at the same time and increasing the number of live events to 30 or 45 will allow universities and colleges to remotely teach large numbers concurrently
This feature request is being reviewed by the feature team. No new details to share at this time.
Meanwhile, feel free to share why you need this in schools and universities. And if increasing number of participants in a meeting (see another UV feedback below) would solve your need: https://microsoftteams.uservoice.com/forums/599053/suggestions/36681970
Gordon Chang from Teams
Anthony Martin commented
Hi @Gordon / @Admin,
We have run a number of Live events for College-wide open evenings in place of real world events throughout the Covid lockdown. We're one of your showcase colleges (Exeter College) so I would be more than happy to share our experiences of the limitations around numbers and why these have an impact for us; in particular why having more concurrent sessions is crucial.
Essentially, 15 concurrent live events isn't enough. We are planning a live event series for October 2020 for 58 subject areas - essentially helping parents / students understanding their course options and progression options. This means we need to artificially create session groups over 4 separate time periods, i.e. a window of 4 hours back to back with a complex timetable just to be able to run the sessions we need to, Where otherwise we could run them synchronously with a less complex timetable of sessions.
If we were able to say run 60 concurrent sessions obviously some of those artificial timetabling issues are removed.
The alternative approach to take is to spin up a dedicated team within your tenancy, invite in guests from a list into a tenancy and run multiple meetings in the team, which obviously isn't ideal for a whole multitude of reasons. (Security, Management Overhead, Group Permissions, oversight, crosstalk between teams & safeguarding)
From a management POV I share the other commenters views - we've had to restrict who can create live events and look to create a central booking / request system to remove the tendency for tutors to want to run their lessons as a live event, or for pockets of the organisation to spin up their own live events initiative which might conflict with a central marketing push. The situation I could envisage without this extra control is, a well promoted, publicised, high profile series of live events could be pushed by the wayside because a team decide to run a series of "Practice" How to use Teams Live Events sessions at the same time. That would be somewhat embarrassing for an institution.
Flex up periods / or request driven temporary increases which remain in place for an agreed period of time could be a a great way of overcoming this challenge during specific time of the year, whilst preserving some headroom in Microsoft resources and platform throughput.
Gary Nishida commented
There are 2 issues at play here...
- The absolute number being too low and having greater risk of exceeding that limit
- But more importantly, is Microsoft imposing this limit w/o providing any means to manage to that limit. No visibility into how many live events are scheduled for any given time. No way to prioritize events so the most important events can override other events in the case of the max events already running. No visibility, at the time of event scheduling, as to how many events are already scheduled for that time slot. Why do the products allow you to schedule more than is allowed? Where's the integration across products?
Agree and as we enter welcome week the September cut off of the increase falls into sharp focus. I note the increase to 15 hours long, this could be dropped back to 4 at most. We have 4000 staff and 15000 students so by the law of averages 30-45 will be ok. However if it's a real problem perhaps a mechanism to allow for a couple of annual flex-up periods to cover welcome weeks or events for Universities would be helpful. After all it gets the technology used by future customers.
It is a risk to schedule a live event and not know if there are more than 50 other events scheduled concurrently. How would a user know in advance how many events are running?
How does Teams decide if an event is concurrent? e,g, if the events overlap by a few minutes is that assumed concurrent?
Any update from the product group on this feature request?
We used Teams to limp through the spring and summer, but with the prospect of being remote again in the fall this limitation is a deal-breaker in the education sector. Hate to see Teams go, but you've made it awful hard to advocate for it.
We are a multi-academy trust with many academies in a single tenant. If this limit is reduced to 15 we will almost certainly have to move from Teams to Zoom (or other) for our live teaching.
Please keep this 50 limit in place - if you need to change it, increasing it would be the only sensible adjustment! Thanks.
Microsoft 365 Live Event Limit Increases
To help customers meet rapidly changing communication needs, Microsoft 365 live events will temporarily raise default limits until July 1, 2020 for live events hosted in Teams, Stream, and Yammer. The following increases will begin rolling out next week:
Attendee limit: events can support up to 20,000 attendees
Concurrent events: 50 events can be hosted simultaneously across a tenant
Event duration: event length has been increased to 16 hours per broadcast
Additionally, we recently announced support for up to 100,000 event attendees partnership with the Live Events Assistance Program. http://aka.ms/liveeventassist
Marco Dominguez commented
Agree that this would be useful.
Adrian Mannall commented
Whilst use of Live Events has been initially small this is now ramping up as our staff teach large cohorts of students on core courses so well over 250 students at a time.
In addition, as a well known top 10 global research university we run many engagement and advancement opportunities, all of which are now pivoting to virtual systems. Many will happen concurrently hence the need to"raise the bar" on the number of concurrent sessions.
Our careers services are also using live events to interact with many hundreds of overseas students with careers events and virtualised career talks and day long sessions with multiple recruiters.
This should help quantify why our university of 35,000 staff and students requires more than 15 concurrent live events at any one time.
It's time to raise the bar or lose the battle to a competitor product. You have already managed to increase the live event ruin time from 4 hours to 16 so let's get to work on this one too.
Dear Microsoft, given the increased usage of the Live Events function with the current COVID-19 restrictions, can you please increase the max number of concurrent events per tenant ?
If we are unable to increase these and mitigate the risk of creating more than 15 at a time, I fear that we may lose the internal faith in this product and push our users towards applications such as Adobe Connect.,
We have a captive Teams audience at the moment and want to keep it that way !
If the same functionality as a live event : Q&A with moderation, lager participation list and mute all by default, easy org wide link to send to participants was offered as part of a team meeting then it would serve us very well. No need for any external method to encode or producer/moderator.
Agree that this would be useful. We cannot promote Live event at the moment because demand would outstrip limit.
This request is more about the control you need when dealing with large numbers that you don't get on a normal teams meeting.
Mark Pountney commented
Agreed. It would be fantastic to raise this limit to support remote teaching better.
Richard Harris commented
If I may add to that, having some mechanism where people can find out when they're scheduled would be useful. Maybe you could avoid some failure demand to let people sort out their own schedules.
Stuart Johnston commented
Agree. The 15 concurrent limitation currently limits our ability to use Teams to deliver remote lectures.
Lisa Rowley commented
Due to the current situation we have adopted Teams for ease of use. The requirement is only increasing as we continue in lockdown and we need to continue and expand our use of Teams during this time
Nathalie Czechwoski commented
Teams has become core to our university as it has proved reliable and easy to use by all. To such we would welcome the ability to increase the number of concurrent live events, especially at a time when we are all working remotely on mass.
Steve Watt commented
Increasing to 30 - 45 per tenant would be helpful