How can we make Microsoft Teams better for your classroom and staff collaboration?

Ability to prevent students from editing files

If Files is going to replace classroom then the owner of the team needs to be able to decide if a file can be edited or not. Some files i need my students to be able to edit for homework, others i do not want them to change so i should have an option which enables or disables edit function for members when i upload a file.

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Anonymous shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

We are excited to share that the read only folder, ‘Class Materials’ now comes built in to the Files tab of every class team! You should now see the Class Materials folder on new class teams as well as your existing ones.

You can read more about Class Materials here: https://support.office.com/en-us/article/use-folders-to-create-read-only-files-for-students-or-other-team-members-0e7791d7-8c9c-4749-9bca-984289477988

Thank you so much for everyone’s passionate feedback.
- Justin

27 comments

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  • P Wells commented  ·   ·  Flag as inappropriate

    Still waiting for this feature. I have told my teachers to save files they don’t want students to edit as PDFs prior to uploading and upload word files if they want collaboration.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I could imagine having 3 preset-folders just like in a class-notebook: one for "teachers only" (which students can't even see), one "read only" (like content-section) and one "read & write" (like collaborate section).

  • Anonymous commented  ·   ·  Flag as inappropriate

    whats the status of this? this needs to be done yesterday! We've had great traction with Teams but this WILL derail that.

  • Tracy Pulaski commented  ·   ·  Flag as inappropriate

    I would like a function that would make it impossible for anyone other than the person who posted or created a document, to be able to delete it.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I do not think the student should have access to delete or edit files, view only.

  • Stu Young commented  ·   ·  Flag as inappropriate

    the structure in a class/staff OneNote notebook works well, there is the option to have a section that is teacher only. This kind of simple permission setup for files is needed for education when using the system for teaching groups. It is possible to overwrite the default permissions within SharePoint which is good but the single biggest issue with any IT is staff take-up. So a 'wrapper UI' of some kind that lets staff create say a folder for staff only views which then automatically sets the permissions so staff read/write but students invisible is needed.

  • Pär Lydmark commented  ·   ·  Flag as inappropriate

    I agree, this would be great! But while we're waiting for this to be more easily accessible directly in Teams it seems possible to specify this already if you open the files folder in SharePoint. When in Teams, click Files and then Open in SharePoint. In SharePoint you get a panel to the right where you can specify read/write permissions for a folder or file, which makes it possible to set different permissions for team members, team guests and team owners. If you set the General folder as read only for members, then all files you upload there will be read only for the students.

  • Pär Lydmark commented  ·   ·  Flag as inappropriate

    I agree, this would be great! But while we're waiting for this to be more easily accessible directly in Teams it seems possible to specify this already if you open the files folder in SharePoint. When in Teams, click Files and then Open in SharePoint. In SharePoint you get a panel to the right where you can specify read/write permissions for a folder or file, which makes it possible to set different permissions for team members, team guests and team owners.

  • Ivo commented  ·   ·  Flag as inappropriate

    I completetly agree with Jonathan. As long as this ability is not implemented, we can not use Teams for Education.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I agree. I always have to go back to sharepoint and restore the original version.

  • Noni Harrison commented  ·   ·  Flag as inappropriate

    It is also necessary for teachers to be able to set permissions for certain Tabs e.g. wiki, so students have read-only rights. I'd like to put my unit overview and links to resources on a Tab, so it is easily accessibly and interactive for students, without them making any changes. I'd really like to use Teams as an LMS - it's getting there but a few more crucial features like this are necessary.

  • Jonathan Bowers commented  ·   ·  Flag as inappropriate

    Absolutely. Students permissions need to be limited in a lot of cases. The ability to easily set permissions on files and folders would be great; for example, I might like:

    * A folder for collaborative working - full access
    * A folder for submitting files, especially for peer assessment- write and read, but no edit/delete
    * A folder for resources - just read access

  • Matt commented  ·   ·  Flag as inappropriate

    We need this also, the main use for files will be as a repository for staff. And some students may take the chance to delete content etc to disrupt lessons (sadly)

  • Anonymous commented  ·   ·  Flag as inappropriate

    I agree, I want the students to be able to access and download, but not to be able to add or alter items in the class files for most things. Having a folder for each student to use for their own use that is viewable by the teacher would be a good addition.

  • Kyle Clark commented  ·   ·  Flag as inappropriate

    This is already possible on a per-file basis, it's just not the most intuitive. Open the file, and from the Edit drop down choose Edit in Word Online (Not edit in Teams!) - From there, click Share. At the top of the share window there are three dots, click that and select Manage Access. One of the options should be "Team Name Members" which defaults to Can edit. Change that to view only.

    You can also click Open in SharePoint on the main file list and change the access through there by selecting a file, clicking the (i) icon and clicking Manage Access.

    I'll still vote for this idea though because it would definitely be easier to either have one global setting for the whole Files tab, or at very least be able to change the default, or have the ability to select multiple files and change the permisssion on them all at once.

    Failing that, maybe split it into two tabs for "Class" teams. One tab for Files that are editable for everyone, a second tab, maybe "Resources" that are only editable by teachers?

  • Tino P commented  ·   ·  Flag as inappropriate

    Is it possible to change permissions manually under SharePoint/library configuration/permissions for this library and changing permissions from editing to viewing for members?

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