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Prepare meeting breakout rooms

As a creator of a meeting I want to prepare my breakout rooms before the meeting gets started. So i already assigned people to rooms before the meeting is going to start.

When the meeting is in progress i Only need to open the rooms.

Next to that you want to send documents directly from the main room to the breakout rooms

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Paul Keijzers shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
working on it  ·  AdminAlex (Teams Engineering, Microsoft Teams) responded  · 

Thank you for your feedback! The team is currently working on introducing the capability for the meeting organizer to perform breakout room configurations and participant assignments before the meeting starts. We will share an update as soon as one is available.

To track this feature on our Public Roadmap, please visit https://www.microsoft.com/microsoft-365/roadmap?searchterms=81390.

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  • Silvia commented  ·   ·  Flag as inappropriate

    If you have 50 people or plus to assign in breakout rooms, you have to speed up and it is tedious to assign them quick in to the right groups...therefore I would benefit if I could organize my breakout rooms before the meeting starts!

  • Ellen commented  ·   ·  Flag as inappropriate

    I think this would be a great feature, I look forward to it being released!

  • Else commented  ·   ·  Flag as inappropriate

    I would like to organize my breakout rooms before the meeting starts!

  • Anonymous commented  ·   ·  Flag as inappropriate

    Alex, can i add a little extra to the above request, which is great thank you Paul. Can this function be delegated. Thank in advance, Martin

  • Jeanine commented  ·   ·  Flag as inappropriate

    @Alex this is a feature that has been asked for a few times. We are two teams merged, and we like to divide the people evenly over the rooms, that is a hassle at the moment in TEAMS

  • Anonymous commented  ·   ·  Flag as inappropriate

    I really hope we get this feature soon! It would be very helpful for meeting organizers.

  • Keith Lawrence commented  ·   ·  Flag as inappropriate

    It would be greatly beneficial to be able to create breakout rooms in advance of the meeting, to be able to assign invitees to breakout rooms in advance as well as adding files to breakout rooms prior to the meeting starting. It would also be beneficial if the participants can call you into the rooms when they need something and also allowing the participants and organizers access to the chats when the rooms are closed. Pairing these features with allowing the meeting organizer to assign additional presenters to have control over breakout rooms and to be able to move in between breakout rooms would make them actually functional within my department.

  • Kenneth commented  ·   ·  Flag as inappropriate

    You can prepare meeting rooms in advance even though it is a bit tricky.

    See to it that you start the meeting in advance (the day before..)
    Log in with at least two users (I have several accounts and invite one to the meeting as guest)

    Once you are two users in the meeting you are able to set up the break-out rooms, as many as you want up to 50.

    Having done that, assign your guest account to Room 1 and then open it.
    Right click on the green open sign and chose to enter the room (with your other ID, the one that has arranged the meeting.)

    Once entered, bring up the chat funktion of Room 1 and post whatever file you want to have prepared and ready before the meeting.
    (what also happens when you open the chat function it gets visible in Teams Chat function (the icon in the left column of this specific Team site. Here you can easily jump between the different chats for say Room 1, Room 2 and Room 3 if you have repeated the steps above firstly for each room.

    If you have the same file that you want to place in the three different room I guess it is necessary to give them slightly different names.

    Thats it - doing it right now for my education class tomorrow for 15 persons :)

    Yes, one more thing - you cannot assign all the attendees that are invited to rooms in advance, this you have to do live in the meeting when everybody has joined.

  • Nic commented  ·   ·  Flag as inappropriate

    It would be nice to set rooms with specific people before the meeting - not in the meeting. Thank you.

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