Teams meeting lobby - allow "selected people" to bypass lobby
With the new "Only me" option for bypassing the lobby, this puts huge onus on organisers who might not normally expect to attend a meeting but where the meeting has a requirement to hold particpants int eh lobby.
For example ...
Person A sets up a MS Teams meeting that we will use to teach a random group of students about a topic. Person A sets the lobby to "only me" and invites person B as a "presenter". They also invite 100 random students.
On the delivery day Person A arrives and admits person B from the lobby shortly before the start time to complete set up and do final checks. They then admit the student attendees - that's perfect
Imagine that on the delivery day Person A is off sick. Person B is now stuck outside in the lobby with all the students and nobody can access the room (nightmare!)
Currently there is no way person B can access the room from the lobby if Person A is not available for any reason?
So - the request is that in the "bypass lobby" settings please set "specific people" just like we can set specific people to be a presenter, so that specific people can then bypass the lobby and do their set up even if the organiser is not available.
Thank you for your feedback. We have added the option to allow only users who were invited to the meeting to bypass the lobby. To learn more, please visit https://support.microsoft.com/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e.
We look forward to adding other improvements discussed in the comments in the future.
Philip Pishioneri commented
Anytime individuals can be added, one should be able to also specify a group. (But, which type of Office 365 group?)
That's a much needed change. Thanks for highlighting, Adrian.
Agreed this would be a good addition
Peter Hurst commented
+1 - we have delegated meetings for teams which may need this as well a Adrian's example. We have 4000 or so staff and bout 10% would use this.
Mark Cooke commented
Spot on, Adrian. A bit more development on this would be great!
Presenters should be able to bypass lobby and start the meeting, only when an organizer or presenter enters the meeting they should be able to allow people enter the meeting from the lobby.
Similar to "Select presenters for this meeting" we should be able to specify who can bypass lobby. The organizer sometimes does not have to be in the meet but just organize/set it up.
Yes please. It would be problematic for our use if the Organizer is the only person who has to start the meeting and let people in, but we would love to be able to limit attendees' ability to start the meeting without a host (i.e., Organizer or Presenter) present.
Paulo Castro commented
This functionality would be fantastic and would solve a problem that we have during our plenary sessions: external users who are part of our Office 365 (#EXTfirstname.lastname@example.org) are able to join meetings without going through the Lobby, and we need to have better control about that. A feature like this would allows us to specify users who will bypass the Lobby, automatically placing others in the rule that forces them to go through it.
Peter B commented
This is an important component of the lobby.
To be able to control groups of individuals who can bypass specific meeting lobbies at the meeting level (Not Tenant Level), would be really useful for managing larger corporate meetings. Particularly, where a standard group of attendees are allowed to bypass the lobby and those non regular attendees, presenting a particular topic are "let in" at the appropriate time. This will stop people joining an over running meeting and over hearing possible confidential agenda items / discussions.
Under meeting options, identify specific people who can bypass lobby.
We have bypass lobby options for Everyone, People in the Org (and trusted) and soon to be "Only Me".
Are we able to have a "Specific People" option too? So that we can have our chosen Presenters also have the ability to Bypass the lobby?