Make someone else host without cancelling meeting
AS a meeting organiser who can no longer attend a meeting
I WANT to be able to assign another user as the meeting host
AND remove the meeting from my calendar without cancelling the meeting
SO THAT the meeting can continue as planned with all participants
AND I can efficiently manage my calendar
Suggested Solution Overview
Introduce a new feature available to meeting hosts/organisers (similar to propose new meeting time) called ‘Change host’. The user should then be able to select one of the current attendees to make the new host.
This should be compatible with Microsoft Outlook.
1.As a host I have the option to change the host
GIVEN I have organised a Microsoft Teams Meeting
WHEN I view the meeting invite
THEN I can see a button labelled ‘change host’
2.As the organiser I can choose someone else to host the meeting
GIVEN I have organised a Microsoft Teams meeting
WHEN I select ‘Change Host’
THEN I can select one of the current attendees to make the host of the meeting
AND WHEN I make someone else the host of the meeting
THEN I am demoted to an attendee
AND I can remove the meeting from my calendar without cancelling the meeting
3.Attendees can’t change the host
GIVEN I have been invited to attend a meeting
WHEN I view the meeting in my calendar
THEN I do not have the option to change the host
Yes! Please add this functionality!
Travis L commented
Agreed. My org is following the Microsoft path and dropping others that have this needed feature we use daily. The capacity to manage meetings in the manner of the user story here is necessary in today's world of work.
Edited: And then I got this link from a co-worker. Might need to test more, seems we may not need "Alternate hosts". https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
Yes please!! I have recurring meetings I set up for my old team, but no longer need to attend. The work involved in cancelling these and re-booking by a new organiser is substantial. It would be so much simpler to be able to appoint a new or co-organiser who could take over making any updates to meeting times or locations.