Only the organiser of a meeting can admit people in from the lobby
When organising a meeting, there should be an option where only the organiser should be able to admit people from the lobby so as to restrict uninvited guests
It should be a meetingoption to:
"Allow Only Organizers/Hosts to be able to admit guests from the lobby"
Paul Robinson commented
Just happened to me. I was running a tender demonstration meeting where we strictly control who can join, the vendor admitted more of their own team without notice or permission.
Shocked that this is a default.
Our company was surprised to find that this wasn't a feature. Having large meetings with a handful of external guest presenters and having free reign over the admittance process doesn't make a whole lot of sense. Being able to explicitly narrow down the admittance role to a few people, or just the meeting organizer, is a must.
VIJAY BADRI commented
This one seems to be a very important feature which I hope will get implemented in the near future
There needs to be a role added so that you can have select few people per meeting be 'lobby' admins.
We need staff to all be able to present with ease but do not want them admitting guests from the lobby.
Tammy M commented
I would love for this feature to be implemented as this is a huge security concern for my large meetings. We've already had 4 attempted breaches to our R&D-wide meeting with close to 200 people and I only caught this as I happened to have been looking at the screen for the brief second that the name popped up before someone admitted them and the name was a red flag for me - otherwise, this would have not been caught as they joined via Teams and the name was just sorted alphabetically. This is a HUGE security concern!
Not only do we need this fixed, we also need:
1. Default setting to only allow employees of the organization to bypass the lobby - current minimal option is employees of organization and guests
2. Sorting and formatting that clearly shows any external folks at the top and in different color/setting so they stand out
3. Ability to communicate with any of the external attendees directly to verify their identity - this may exist, I just may not be aware of it
4. Ability to add/designate other approved people to admit from the lobby
This is a huge security flaw. I just had it happen!!!!!
Some external person got a hold of the teams invite link from an email chain.
While the meeting was in progress that external party got into the lobby using that link.
All 138 attendees got the pop up that someone is waiting in the lobby. The popup is annoyingly right in the middle of the screen. Obviously, someone of the 138 attendees (not the organizer, nor the presenter) admitted the external party to the meeting. It was a Budget and Strategy meeting. Presenting was the CEO!!!
Please Microsoft fix this. Only (!!!!!!) Meeting Organizers should be informed about people in the Lobby and ONLY Organizers should be allowed to admit people from the lobby to the meeting!!!!!!!
Roy Thompson commented
Absolutely agree with this, having anyone admit people is really difficult when you have external people, I've been on calls where we're just trying to align ourselves before admitting external attendees and a helpful attendee has been trigger happy with the "admit" button.
There should be an option to restrict that to the host.