Teams Live Event - ability to invite external presenters without O365 license
Our company organizes quite often events with external presenters.
Some of the presenters works in company who doesn't have O365 licenses and accounts, and currently there is no way that they could present in Teams Live Event.
We are aware of possibility of using telephony dial out, but having only voice is just not good enough nowadays.
Could you work on such feature?
This is already possible, but the recommended process is to create a Team, invite the external user to that Team (which creates a guest account in the process), then invite the guest user to the Live Event. It's a pretty complicated process and there are a number of ways to get tripped up. There's another suggestion here to streamline the process:
Please have this feature on. It will be better for unified communication.
Hi all, commenting from an AV company perspective who has been asked to look at producing an event on Teams Live for a client that only runs teams for their staff. I’m assuming another work around for this would be having the external presenter call into a virtual call on something like vMix and either using the external encoder option for producing the event or using a capture card to go into producers machine?
External Access for the live event needs to configured properly
1) Create a guest user on azure active directory
2) Send the invitation to the guest to accept the invitation
3) Ask them to install the team's application on the pc - bcoz MS is not working for presenter online mode on the web
4) user need to select or switch your invited organization.
All set, Now external presenter needs to go back and click on the meeting link, which redirects to your particular organization access control with presenter mode.
please mail me if you have queries.
Is this really not an option? I swear I've had guests present in Live Events. Maybe I've just been lucky.
AGREE 100% I have an event today at 11am and by chance I tried using my private email to test it and it would not allow me to present on the event.
I am in shock over the fact that Microsoft are meant to be ahead of the curve yet cannot be able to get their teams live event working properly for external presenters.
We live in a dynamic world and if we are working collaboratively in a remote working environment then how can this be acceptable.
I am literally kicking myself as I have so many people that are engaging with my event and I wish I had just used Zoom or GotoWebinar.
We have had to add the presenters to our organisation to enable them to present and they are in confusion as to why they need a new email address.
I look like a fool for not anticipating the eventualities as I assumed that Microsoft would be ahead of the curve and be as easy to use as Zoom.
PLEASE may you improve this feature as it is really a huge let down.
Jackie Ireland commented
I have spent an incredible amount of time trying to get an external speaker into a Live Event - with both our IT department and an internal core group that are practicing Live Event with me. This has been extremely frustrating and it should not take days to figure out how to add a live external speaker and finally, have them go through the process to enter. Hoping that Teams Live Event makes it easier for an external guest to enter very soon!
Matt James commented
10000% supportive of getting Guest Speakers easier access to Live Events. We currently add them to a guest tenant, but then have to go through all the login/ verify ahead of time. It's very frustrating when externals can join a regular Teams Meeting without any problems. I get the setting on allowing external attendees, but guest speakers should be allowed without an E1 or greater license.
This is an indispensable requirement. We routinely host events with guest participants from multiple organizations, some of them do not have Office 365. If Live Events requires that all presenters have O365, then we will need to switch platforms.
Richard Harris commented
We've been running Live Events over the last month and when it comes to inviting an external speaker, we find we need to:
1. Create a Team and add the guest.
2. Set up an 'on boarding' Live Event to ensure the guest can get in (see below for more).
3. Onboarding one guest can take five minutes if the guest's 365 system is okay, or up to 30 minutes if things are not okay in their system.
4. We need to use 'Quick Assist' or other remote support tools to guide people in to the 365 sign in process.
What does 'not okay in their system' mean?
- The email address does not match the person's UPN/365 ID. Live Events really doesn't like that.
- The guest's host tenant has disabled the option to join another tenant.
If we compare the above process to other 'big meeting' technologies, their sign in process is much simpler and the impact of this is it makes Live Events (brilliant though it is) a tough sell in the organisation.
My company is now using Zoom instead of live events when there are external presenters required as it’s really awkward to add an external presenter in Teams, if Microsoft want us to use Teams Live Events instead they have to improve this.
This is a needed feature. Teams LIVE has no value without it. Many companies will be switching to Zoom if this isn't added
It would be helpful if the person scheduling the Live Event could add the external Presenter that would only have access to only the Live Event for its duration.
100% need this functionality
Significant void in the Teams Live Event offering. We often have demands for guest speakers. At a time when I'm fighting a tide of requests from our 3,000+ user audience for Zoom and Webex to plug these gaps and other areas where Teams lags behind them, it could prove to be a significant deal breaker for wider adoption, as these sorts of features are often demanded by the leadership who sign off spend on systems.
Without this, Teams could quickly become sidelined.
As others have mentioned, very disappointed that we gave up Webex for Teams and are now without this important functionality.
Pam Scheiller commented
We need the feature so that we can host calls with external presenters.
There should not need to be a 'workaround' for this. Zoom and Webex make it exceptionally easy for anyone to be a webinar presenter. You should need to have someone's specific email to invite them as a presenter, and that is it. Maybe they need a password, like Webex, fine. If they need to download the Teams desktop app for free and then delete later, fine.
But they should not need to jump through a bunch of hoops to set up a dummy account. I have resorted to having our external presenters simply host the meeting on their preferred platform and invite our staff to attend because it involves a lot less trouble shooting and saves a great deal of the presenter's and my time.
Invite the guest presenter to a Team before your LIVE event. That's the workaround I've had to resort to... We're ignorant to what the Teams product team really means, but if you have a practice where you highlight poor experiences...you NEED to test this one. I would also encourage you to sign up for a free Outlook.com account and then try to sign up for Teams. In my experience, your app asks users to create an organization! So confusing.. By the way, when we call support to ask about this, they tell us 'all is good...and to keep trying..'
Why don't you try to create a guest user for your organisation and share the credential with the guests.You can change the password once they finish the program .