Toggle to not include Channel members as Optional Attendees in Meetings
When I create a meeting in Teams and select a Channel, anyone @mentioned in the channel that is not added to the meeting is automatically added as an Optional Attendee. It would be helpful to have a toggle I can flip and/or default in my settings, to only invite individuals I've added.
I interact with lots of groups on various projects (channels) and end up with a lot of people in meetings they don't need to be part of. As such I've had to revert back to Outlook to schedule my Teams meetings as it's more important I have control of who's invited than history the meeting occurred within the Teams Channel.
This is nuts!
I don't understand why but I have the both cases... Some meetings in a certain team and channel invite as optional some attendees not explicitly invited. I'm quite sure that it is not all members of the teams who are added as optional.... We have a big team of 260 people, and with a recent meeting organized "normally" with only 4 mandatory attendees, only 17 others have been added automatically as optional attendees. This is the first case.
The second case, with a test team, with 3 members, I created a team with 1 person... The last member has not been added automatically as optional...
I have other meeting / channels like that, and I thought that this default behaviour was fixed and 2 collegues with who I shared the info created meetings (and so the one of the first case) and other members (so.. at first sight not all) have been added.
I do not understand that this behaviour still exist "sometimes", and for my second case I don't understand why for some teams / channel this issue doesn't appear...
In all cases, definitly, it must be an option of the meeting (with the other existing options) and by default, no optional attendees shouldn't be added without having added explicitly by the organizer... It's so confusiong and annoying....
As mentioned by user @lisajo, there are more than one uservoice votes for the same problem here. For me I see that this issue seems to have been around for a year, yet nothing is done. I now post in the Channel for non channel members to ignore the invites. It's very confusing. It also makes a joke of the whole Channel invite process. I need to use Channels for this, I do not want to have to duplicate the process in Outlook to avoid this. Please advise when this will be fixed.
Oh my, it would be really nice if Microsoft heard our voices, this bug is horrible! My students get invited to participate on meetings they weren't even invited to.
Scott Sorrell commented
This is exactly what is needed. We should be able to create a meeting in a Channel without automatically inviting every person with access to that Channel. I could have gone without background images and with only 4 video feeds showing in a meeting if I could have had this feature.
Francois Perlade commented
My colleague hates me because he must decline dozens of meetings he gets invited as optional attendee.
Vicki Maloney commented
When will this issue be fixed. Having MS Teams add people as Optional to a meeting is not acceptable. It is disruptive to the people that are being added as well as being disruptive to the meeting. I end up using the first 5 minutes of the meeting telling the "Optional" people that were automatically added that they don't need to attend this meeting and that MS automatically added them. Then they ask me why MS would do that. Please fix this ASAP!
Alison Carter commented
Completely agree. Our organisation has forced Microsoft Teams on us as a solution for distance learning. Schoolkids and students are being invited to classes (meetings) they do not have to attend, and it is very hard to provide reassurance remotely to kids who just want to do their best and not miss any online learning. Not fit for purpose.
Brent Romey commented
Agree with all others that have commented. Please update so the channel meetings don't send to entire team.
Please add this, it has to be an option for this to function properly
[Deleted User] commented
We are experiencing the same issue with random invite's to meetings being sent out to non attendee's when selecting only a subset of users in the channel for a meeting. In the meeting invite these non attendee's don't show in the list of partcipants of the meeting but still receive a meeting invite. We appreciate anyone in the channel will be able to join the meeting - but random invite's being sent out when these user's aren't specifically added to a meeting invite is causing us issue's. Logged with Microsoft and brushed of as a bug - with no estimation as to when a fix will be released.
We have experienced where we select a subset of members for a channel meeting so that they will receive the invitation in Outlook. We understand that all members can attend if they want to but are choosing to include those who must attend in the meeting's invitee list along with choosing a channel.
What happens is that external (guest) members who were not one of the 'must attend' members are receiving the emailed invitation anyway! The internal members are not, as expected, but the external members are.
We have been on the phone with Microsoft for several months on this because this is a bug that needs to be fixed. Their "fix" was some PowerShell that our Global Admin would have to run everytime a new external user was added as a member to a TEAM....and on a per TEAM basis. Completely not scalable or manageable in order to produce a consistent, accurate experience for our TEAMS users. We couldn't use it.
To get this fixed properly, we need to vote this issue up so spread the word. This issue that we found, Microsoft acknowledged as a problem...enough to put the time and effort into coming up with a 'workaround', however, also said that the erroneous current functionality is that way 'by design' even though it is wrong.
So, if you haven't experienced this exact scenario, know that it can happen and, if you have external users in your TEAMS, it probably will.
There are several Uservoice entries along these lines that need to be combined.
Please help to vote these up and draw attention to the fact that their votes should be combined into one uservoice entry.
Sahik Khalid commented
When create the new meeting request in with in the channel ,people randomly gets added in MS teams meeting as optional attendee without inviting, if you turn of this option in channel meeting settings it is very helpful.
This Optional Invite issue in Teams - rouge Collaborators added without consent - needs to be fixed NOW !
I am working in Higher Education with remote working and need to use Teams all the time.
All these common responses on this exact same problem going back many many months and still NO FIX!.
Delay is damaging the MS credibility - in a market place awash with collaborative platforms - and particularly to the generally excellent usability of Teams.
Very frustrating glitch - come on MS get on it!