Calendar invites for attendees for Live Events
We would like there to be a way for attendees to sign up for live events using teams so that they can automatically get a calendar invite with the event link included. At the moment we have to use a separate form and then send out the link in an email manually before the event. This means that we have to send out multiple invites and there can be a delay between signing up and attendees receiving the link.
I agree, we need this feature, especial for us in Citrix environments where we want people to access it from mobile devices to avoid using up bandwidth. If we can get it directly into the Calendar then it will automatically appear in their Teams app Calendar with a join button, rather than trying to access their email to get the link (not everyone has corp email on their mobile devices)
We definitely need this - both WebEx and Zoom have this capability!
Good comment, still waiting for MS to add this feature
What I currently do is to send a regular outlook invitation, with the live event link formatted like the Teams generated link for the Producer/Presenter, which Users are more familiar with.
Sandra Knight commented
Agree with the suggestion! A work around is to create a registration form in Forms. Once the attendee completes the registration form it kicks off a power automate flow that sends an email with login details and an .ics attached to it so the registrants can have the meeting on their calendar. This process has worked well for my org - but it would be nice to enable this functionality direct in the app.
Anthony Ikeda commented
This would be a great help as we post learning sessions to a group chat and the event can get lost since it's an open invite.
Ideally, create an Announcement and add a time and date to the announcement that allows you to "Add to Calendar"
We need an "Add to calendar" function. Use case: You see an event in a Yammer community that you want to remember to attend. SPO has an 'add to calendar' function that maybe you can re-use with Live Events. People want to create a calendar entry so they don't miss the event when it's live! (there's something more satisfying about attending live vs watching a recording ;- )
Raymond Duncan commented
My issue is with scheduling a Live Event. If you schedule a Live Event and you wish to specify which users can attend your Live Event you have the People and Groups option. what good does it do if you add People and Groups in the Live Event permission section if they do not receive the meeting invite.
Microsoft: Any update on this please? Like everyone else mentioned here, it is a big show stopper for us. It should work just like GoTo Webinar or like WebEX... where it sends out calendar invites for attendees and presenters separately. It would really make the whole process so much easier and less headache for my helpdesk team.
Looking forward to hearing when this will be resolved. Creating another event to share an ms teams attendee link for live events does make the process longer than if it could send to them and also get them to add it to their calendar invite like how its done in zoom
Paul Stanley commented
Currently we email staff with details (eg to whole company) and then get them to sign up via EventBrite. We then export the sign up list and copy and paste them into a "standard" outlook meeting request so we can get the event into peoples calendars... not ideal!
I have tried a workaround using Forms & PowerAutomate but it doesn't work well (eg you can add subscribers to the meeting but then everyone already signed up gets email updates)
A "self subscribe" option which adds you to the attendee list and creates/sends you a meeting request would be ideal. Eg - if you click on the live event meeting link and the event has not started yet - add a "set a reminder" option which then emails you a meeting invite with the link to the meeting. An enhancement on this would be a basic "Event Holding Webpage" where you could add details and a picture and have the "sign me up" option.
Dare I say - it should be just like webex?! Where it sends out calendar invites for attendees and presenters separately. It would really make the whole process so much easier to organise.
Pharian IT Services & Support commented
I totally agree on this one...I'm running regular webinars and I would love a simple way to send people a calendar invite that they can download...other webinars I join send an .ics and a google file...this would be really professional.
What we need is to not have to copy some attendee link and create a whole sperate invite. Create a Live Event and send the presenter/producers one invite with their link and send attendees and invite with thier attendee link.