Invite external users (guests) during MS Teams meeting
Currently, organizers can only invite organization-affiliated members to join the meeting while the meeting is running. For external users, you have to copy the meeting link, paste it into an email and send it. This is very inconvenient. It would be good to permit (like you can in the invite to the meeting) simply type the email addresses of extenal users while being in a meeting to also invite them.
I setup a Teams Meeting in Outlook Calendar. My Supplier gets the meeting notice with the link. However, my supplier gets the error message that he is not part of my Group. I don't have Admin rights to add supplier's emails to our system. So far, this program is terrible for use between companies. Something so simple and basic should not be so hard. The MS Teams "Help" is useless.
Massimo Pilloni commented
To bad this feature hasn't been implemented yet as I think it'd be something smart.
Please MS, find a way to make it work.
i believe microsoft will help in this.
It would really help if this option would be rolled out.
It happens a lot that while a meeting between collegues we would like to add an external Teams user (costumer)
Any news on whether Microsoft is expecting to add this feature??
This is really needed
El Servas commented
I support the original idea.
However, by reading the last comments, it is clear that some there exist some confusion about the scoping of teams vs meetings.
You CAN have meetings with external users WITHOUT having to add them as Guests in your Teams organization.
Meetings are de-coupled from the Teams/Channels/Members infrastructure from your organization. (You can specify a Channel context in your meeting, but it is not required)
The only thing you really need to join a teams meeting is the URL for the Meeting.
You can get this link in two main ways:
* From the Calendar section, schedule a new meeting, and then type the external email addresses in the attendees field.
An 'Invite' popup will show after a few instants. (Note: this 'invite' is for the meeting only. It has nothing to do with your Teams/Channels/Members organization)
They will receive an email with the proper Link for the meeting.
* From inside any running meeting (This is the scenario this Idea is about):
You dsplay the Participants panel. Currently, you can't INVITE an external account from here (Hence this Idea), BUT you can get the Link from there and share it in an email.
Currently, I'm having to add anyone that needs to attend a Teams meeting to our organization. This is very problematic at best. There needs to be a "Join Only" version of Teams for external users that may need to access a meeting.
Dimitar Tomov commented
Microsoft should make it possible that Teams meetings can be published with a simple link as Zoom meetings. We need to engage with external parties for short meetings or somethings to host events with developer community.
Is there a beta test environment that business users can join to test these features and offer suggestions? Having to Install Teams on heavily secure corporate computers is a real issue when they need to join a Teams meeting. This is cumbersome.
A. Rajashekar commented
Is there an update on this request? Many clients we support are requesting to be able to add a user to an ongoing meeting via the "invite people". While there is the option to copy the meeting link and send a separate email, it's inconvenient and cumbersome when you're in a meeting.
Even if we create a meeting from outlook, still when the link goes to the external person, he has to download teams interface and then he should have a skype or outlook free email id, which is a huge problem since when you are requesting a client to join a meeting you are also asking him to create a new email id, which the client may not do at all
Why can’t this be done? I have to use Teams now as determined by the company and use it for meetings with clients. Often I start a meeting and cannot just invite an external person - that is just crazy. Please add this feature MS
Erol Bey commented
This program is realy terrible; from the point of user ergonomics.
I just want to do this:
1-Start a meeting now (without any invitation or so)
2-Get the link while I'm in a meeting
3-Send the link; via email, via Whatsapp, via etc.
4-And use the program (Simple)
And I can't do this. That is why people are using Zoom instead even though Zoom is much more expensive and far more less reliable & secure than a Microsoft program.
what do you mean by copy the meeting link
trying to interview for staff using teams but agency wont let me have candidates email address - is insisting I send him the link
what is meant by organization-affiliated members?
How does somebody arrange to affiliate somebody to an oragnisation and to "let" Teams know that they are affiliated?
I've had a few customers having problems with this, especially in bigger meetings.
They forgot to add an external party last minute or things change during the call and new people need to be brought in because the scope of the meeting has diverged
We should have the option to bring any people in at any time, this is a business legit requirement
Surely this is just common sense! Make it usable in the real world for goodness sake.
Abigail Evans commented
If you invite them through the calendar in Outlook then you can do this in advance instead of once the meeting has started. Just make sure that you move the slider on Calendar over to 'Teams meeting' to the on position. They will then receive an email and then they can join either with the Teams app or without it.
Good point. When you say you need to send a link, when external people click on this link do they still need to download/install Teams or does it trigger a web plug-in or something else so they can attend the meeting?