Invite external users (guests) during MS Teams meeting
Currently, organizers can only invite organization-affiliated members to join the meeting while the meeting is running. For external users, you have to copy the meeting link, paste it into an email and send it. This is very inconvenient. It would be good to permit (like you can in the invite to the meeting) simply type the email addresses of extenal users while being in a meeting to also invite them.
Sean C commented
Henk Thomassen commented
One additional problem with this lacking feature is the fact that the box "Invite someone or dial a number" is present at all, suggesting that it is possible to invite any internal user (which works), external user (which does not work) or phone number (which works). This means that everyone who runs into the issue needs to be instructed of the workaround (copy join info, paste it into an e-mail or even a chat window, both work), causing unnecessary support effort. Combined with the current bug due to which external users added to Contacts>Chat appear with their SIP address only may tempt clever users to search for (parts of) the SIP address instead of the name, only to find out that this does not work either.
This field should allow a presenter to invite external contacts by SIP address or name (in which case the client should search in Teams contacts and preferably also in Outlook Contacts), so it comes a bit closer to what we were used to with Skype for Business. And full text search please (this is something Skype for Business also did not have).
This is such obvious functionality that it is surprising that Microsoft has not responded to this feedback item and that there is no Roadmap ID yet.
(On top of all the message "We didn't find any matches. Talk to your IT Admin about expanding the scope of your search" is misleading as there is nothing an IT Admin can do to fix this lack of functionality.)
A Val commented
Our faculty is constantly losing contact with external guidance counselors, apprentices etc. due to the fact that the standard invite function never works consistently with external users.
All of our tenant settings are open and ready to receive external guests, yet we can barely get them connected to Teams during the COVID lock-down. It's a shame that some professors are literally using old-school posted(!) mail and emails to send evaluations to other institutes.
CA devient même obligatoire en cas d'oublie d'envoi de mail
Please, please, please. This is a frequent source of frustration.
The invite link/button is absent once i updated from MS teams free to ms teams basic please help me out.
also also calendar icon was missing and I manged to fix after reading form this forum.
Me too, I wish I would be able to invite someone outside the organization (like a gmail or yahoo email) by simply typing the email on the "invite someone" box during the meeting.
Jane den Haan commented
Wenselijk om tijdens een lopende vergadering een willekeurige gast uit te nodigen met een extern emailadres.
Acesso de convidados externo, o Team não reconhece contas de e-mail de contatos que não estejam previamente cadastradas para envio do convite.
External guest access, Team does not recognize email accounts from contacts who are not previously registered to send the invitation.
This would be a very helpful feature!
Dinesh Parkar commented
Very difficult for users in meeting calling external participant. Needed this feature which is available in Skype as well.
Marc B commented
Share the Microsoft Teams Join link from your calendar.
Brilliant idea, and so useful in the current climate
Ellie Porteur commented
Please enable this feature or atleast show the guests invited to the meeting so they can be asked to join from the meeting. this is a helpful tool when invited attendees have not joined the meeting yet.
I setup a Teams Meeting in Outlook Calendar. My Supplier gets the meeting notice with the link. However, my supplier gets the error message that he is not part of my Group. I don't have Admin rights to add supplier's emails to our system. So far, this program is terrible for use between companies. Something so simple and basic should not be so hard. The MS Teams "Help" is useless.
Massimo Pilloni commented
To bad this feature hasn't been implemented yet as I think it'd be something smart.
Please MS, find a way to make it work.
i believe microsoft will help in this.
It would really help if this option would be rolled out.
It happens a lot that while a meeting between collegues we would like to add an external Teams user (costumer)
Any news on whether Microsoft is expecting to add this feature??