set custom recording privacy policy
Ability to set a custom recording policy per Tech Community request
Christopher Hoard
shared this idea
25 comments
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Nick Perrusio
commented
Very much needed to be able to display an organization privacy policy when recording starts
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Dave Allison
commented
I am a DPO and I just had my monthly catchup meeting with our CTO and Teams recording was the main topic. We tested it as I need to make sure that our privacy notice is available at the point of capturing the personal data (people's images and voice recording). I was shocked to see it took me to the Microsoft privacy notice.
Microsoft is the data processor here and your clients are the data controllers. GDPR article 13 applies https://gdpr-info.eu/art-13-gdpr/. Data processors do not show privacy notices to data processors' data subjects. This is very much a breach of GDPR.
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Anonymous
commented
This is much needed!
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RoseFerLoz
commented
Hi, we were even thinking on giving the option to add the company privacy statement as part of a meeting invite in the footer.
But the footer is only a plain text format, so we cannot add our company's privacy statement link.
Any options on this??? It is extreamely important to comply with Data Protection, especially in Europe with GDPR.
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⠺⠽⠁⠞⠞
commented
FYI .. if you want this reviewed by Microsoft, please get the votes up by telling your co-workers to vote on it and get it up to > 1000 votes!
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Bernd Roth
commented
+ I'm for it
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Miguel Contreras
commented
Buenos días
Solicitamos amablemente generar el desarrollo para personalizar un poco la política de grabación de llamadas desde Teams
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Anonymous
commented
While you are at it please look at the legal basis description when recording. "Consent by joining. The wording is problematic if the legal basis is defined as e.g. legitimate interest in customer privcacy notice and also looks more like opt-out than opt-in.
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Anonymous
commented
We also look forward to be able to display a link to our privacy policy when sessions are recorded in Teams.
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Tarek Ali
commented
In our organization, Stream recordings are made available to the entire org by default. This should NOT be the case. The default privacy should be for the meeting attendees only, unless explicitly changed later by the recording owner.
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Arran
commented
We support a number of schools and have worked hard during the COVID-19 period to get all our schools using teams efficiently. There is a MAJOR SAFEGUARDING CONCERN with teams’ recordings.
We recommend for the safety of Staff & Pupils that all lessons are recorded. In case something happens during the lesson that needs to be reviewed, it’s also great because it allows students that have missed their lesson to watch it again. BUT we’ve had a number of times where parents have asked ‘inappropriate’ questions at the end of the class while the meeting is still being recorded and other times where individual students have said things during the meetings that shouldn’t be rewatched – obviously they still want keeping for safeguarding reasons but the class of 30 students do not need the ability to re-watch or download the footage.
At present we’re having to delete whole channels just to remove access to one video. – this was ok in the first couple of weeks because there wasn’t too much in the channel, as weeks go on and more resources are added it’s becoming more of an issue.
Please Microsoft put this issue as a PRIORITY FIX, it is one of the reasons schools are looking and using other platforms instead of teams.
Feel free to contact me if you need more concerns.
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Anonymous
commented
Customizing Privacy Statement for recording is a feature that we are looking for in our Company
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Norman Noble
commented
I have a requirement to change the link in the MS Teams Recordings message to point to our own company privacy policy and not Microsoft's - when will we likely see this change available?
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Osman Sharif
commented
My organisation would like to alter the wording of the on banner message when recording starts and Privacy policy web link that is pointing to the companies privacy policy instead of MS default privacy statement.
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Craig
commented
To help get someone's explicit consent (GDPR) to the recording there should be someway to force organisers with the meeting recording policy enabled to make a choice whether the meeting needs to be recorded or not. If it does then the attendees all need to confirm that are happy for the meeting to be recorded/ or forced to accept that the meeting will be recorded when they join and if they don’t the meeting invite or they cannot join the call (we should have some way to report on this). This would tick of the box for getting explicit consent.
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Andy
commented
My Organization would like to alter the wording of the On screen warning: So that it more accurately states to the people joining the meeting "By joining, you are agreeing to your participation being recorded".
As it is not just their image and voice being recorded, but their behaviour joining and leaving time etc.
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Alper Özerden
commented
Also the warning text is different on every platform (win/ios/android).They should be same.
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Alper Özerden
commented
The recording warning text is not noticeable enough.Choosing a red/orange like color may add some contrast to take attention.
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Anonymous
commented
Please can you help with setting up our company privacy and recording policies within teams?
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Erez
commented
meeting recording privacy controls are missing:
1. Show everyone while in a meeting once someone in the meeting started to record:
show a specific message in the chat: user-x has started recording this sesison.
instead of just: the session is being recorded.2. meeting organizers:
meeting policy to add: only meeting organizers can record meeting.meeting recording buttons to add to the meeting organizer teams:
1. simlar to mute all participants:
add: pause all recordings. (no matter who started the recording"2. allow meeting orgenizers by adding a button to them only:
"prevent all other users from starting a recording of this meeting:"3. Critical:
meeting organizer should be able to click a checkbox while in a meeting:
"this meeting is private. - the meeting recording will not be available to all meeting
participants through the chat interface in teams. only the organizer will be able to record it.
a notice is still presented to participants: "this meeting is being recorded by the organizer:
name__, this meeting is private/confidenital/restricted.4. Super Critical:
A meeting recording may contain confidential information.
the meeting orgenizer should have buttons available for him and him only
once anyone presses the recording button, to classify the meeting:1. non-classified meeting recording - anyone with access to the recording can re-share..
with anyone else and externals.
2. classified: internal only: only internal sharing will be allowed,
and no download file capability.
3. classified: restricted: only meeting participants can access this recording,
but will be able to share internally. and no file download capability.
4. classified: Private-Restricted. access to the video will be granted only to
the meeting organizer, the meeting will not be available to anyone in the chat.
the organizer will have the ability to share with others, or download the video file.
5. classified: Private-super-restricted: - only the organizer will have ability to see and
share the video file, no download capabilities.these classification labels will also be enforced on other platforms such as: streams,
and even if someone decides to share a classified labeled file with externals, the
classification labeling will override that.this should allow control over video-files teams recordings data breaches.