Invite entire team to meeting
Not sure when this changed, but it's no longer possible to invite an entire team to a meeting. Hosting in the general channel allows anyone to join the meeting, but no one receives an actual invite alerting them that the meeting exists.
Just want to add my vote to this. I have a team of 30kids that I want to invite to a mtg - I’m not going to invite them all individually so pls make this short cut available soon.
Jarmo Elukka Eskelinen commented
Utterly unbelievable that it does not seem to be possible to add a meeting to the whole Team. Completely unintuitive, a huge waste of time to add everyone individually. This is a must-have feature for Teams to be useful.
I agree to all the comments.. From a team channel, it should be easy to schedule a meeting for all its members without having to individually write their email ID. Also, scheduling assistant should work by default for this.
Funnily, these features work on the group chat but the only issue there is that it keeps creating multiple chat groups for every meeting which just clutters the chat list.
The problem with a lot of the suggestions here to just use Outlook to schedule the teams meeting... is that you can't then add a teams channel to the meeting through Outlook... Scheduling a meeting through a channel in teams then doesn't provide tracking for acceptance/declines/no response... Being able to add a group for attendees in the Teams UI when creating a meeting would resolve this... i honestly can't believe that can't be done right now?
"Anonymous commented · May 08, 2020 08:29: Go to calendar in outlook, find the "teams" icon in the tool bar above and schedule it from there."
The Teams icon is on the toolbar, but it seems the members of each team need to be added manually. This is no easier than adding each individual member manually within Teams > Calendar.
I think the OP was saying that within Teams, we should just be able to invite every member of "Team A" or "Team B" automatically, not by having create a duplicate group (of email addresses in Outlook's contacts) for each team and invite that group. Consider how many steps there would be in managing changes to large teams? You'd have to manage it in Teams and in Outlook.
Go to calendar in outlook, find the "teams" icon in the tool bar above and schedule it from there.
Jeff Sieben commented
As a member of a Team and coordinator of process, I want to quickly invite all members of a team (channel) to a calendar item, which shows up in their outlook. When a new member joins the channel, I want MS Teams (or something) to automatically invite the new members to future invites. This allows me to leverage technology to keep others informed of key calendar items even when it's long since scrolled past the top of the screen.
I created a channel in the team and when I scheduled the meeting on the "add Channel" line added the relevant channel.
When I press send this meeting is added to my calendar and an e-mail is sent out to everyone in my team.
I presume if you are a member of the org that sent the invite you can then log-in
I do not know if it is added to the recipients calendars as no-one in my team has Microsoft 365 and all those the invite was sent to are Guests..
When these guest recipients press "Join Microsoft Teams Meeting" on the e-mail they have received, it takes them to the landing page and eventually after hitting the join on the web instead button, when they try to join the meeting they get the message
Only people with access to this org can join its meeting
If you have an account with access to this org sign in with that account. Otherwise contact the Meeting Organiser.
I am the meeting organiser but have no idea how to let them in. I assume as they are guests and not members they can't.
I will not go in to why they cannot be made members of the org as it will take to long to explain
I hope the above is of help to someone
Please add a function to add all the members of team in Teams to a Teams meeting. This is a MUST HAVE Feature.
Please add a function to add all the members of team in Teams to a Teams meeting. It does seem a massive oversight that this has not been implemented.
I would like scheduling a Meeting in a Channel, you would expect members to receive the invite through their email addresses so they can easily add the meeting to their Calendars, or reply to it
P Raines commented
In addition to everyone in the channel getting emailed invites, when scheduling by the channel, the Scheduling Assistant does not work at all. It should show the schedule of everyone in the channel.
Or alternately there should be a way to populate the invitees field with everyone from Team/Channels using '@' or the like.
I should add that in the Outlook app on Windows 10 when you do Schedule Team Meeting you do have the option to put the Team (actually private Group) in the invitee list. You cannot do channels though. And if you do add the Team (private Group) and then go into Scheduling Assistant it shows a union of all the busy times for users in the group that you can expand to show the users individually. So the Scheduler in the Teams app needs to acct this way.
However, if your Team was not created via the Group mechanism, but created directly as a Team, the above will not work because when you create a Team that way the private Group is flagged with HideFromExchangeClients and HiddenFromAddressListsEnabled. You will have to get your Exchange/O365 admin to change that.
Agreed ...cumbersome to add everyone individually. In addition, then you can make an error. There must a simple work around. If anyone know please let me know.
1. Create a Team 2. Create a page on the SharePoint site for the Team Calendar using the O365 group used to create the Team 3. Add the SharePoint page into the Team 4. When you want to invite the entire Team send the invite to the O365 Group - people will get it as an invite and it will appear in the Team.
Doesn't that work?
Darren McIntyre commented
This is available on "classroom" teams, presumably to save a teacher from having to type in every student name, and so the teacher doesn't need to rely on the students to add it manually to their calendars. Doesn't Microsoft realize even grown adults benefit from such support too? I want to make it as easy as possible for staff to attend a meeting as well. Every extra step required in the process is an opportunity for confusion or forgetfulness.
When you want to schedule a Meeting in a Channel, you would expect members to receive the invite through their email addresses so they can easily add the meeting to their Calendars, or reply to it. This also prevents calendar Meeting conflicts.
Agree with Mark Burbridge. This must surely be incredibly easy to implement.
Gordon Chiu commented
Interestingly enough, this function works if you build your Microsoft Team using the "Class" type but does not work when you use the PLC/Staff type of Team. With Class teams, once you schedule a meeting in the Team channel, all students can see the meeting in their Teams/Outlook calendar and RSVP. With PLC/Staff teams, faculty/staff need to go into each Team/Channel, click on each meeting, then click "Add to calendar" for each meeting to appear in the Teams/Outlook calendar. Microsoft Support said that it is behaving as intended - it's a feature, not a bug.
Barry McCullough commented
You can invite a full Team to a meeting from outlook by sending the meeting invite to the team email address
Mark Burbidge commented
This is unbelievably absent - and also, when I view participants, I don't see everyone in channel to invite, I have to remember each one individually - fine if there's four, not if there's thirty.
It should be 'create a meeting', and then I can 'invite individuals' OR 'invite all members'