Invite entire team to meeting
Not sure when this changed, but it's no longer possible to invite an entire team to a meeting. Hosting in the general channel allows anyone to join the meeting, but no one receives an actual invite alerting them that the meeting exists.
This is ridiculous why cant I invite my entire channel to teaching meetings. One by one inputting moronic
Marcus W. commented
Pure insanity and lack of quality control that I have to type individual names for multiple meetings with the same attendants.
Eirik Mikkelsen commented
This is an essential function that must be implemented!!
I made a team, I scheduled a meeting. Now the team can't even see the meeting, no one got an invitation, and I can't add the whole team to the invitation. I also can't change the channel setting to move the meeting into a channel. This is utterly ridiculous.
For some reason file attachment failed on last post. Hope it helps someone.
Sorry attachment failed for some reason. Linked to comment below.
Re: orig op. This is just a new (well I say new 18 mths ish) default setting on new teams. You can still choose "per team" whether or not meetings scheduled in any standard channel result in a Calendar invite being sent to ALL members or not. It's all about whether Calendar Event Subscription is turned on and your team members are "subscribed".
As default in a standard team it is NOT, unless it's an EDU class notebook. In older Teams it used to be ON by default. As a result you may have a mixed experience.
It is also possible to unhide the Office 365 group from the Exchange Address List so it could be invited from there. But you still need to sort subscription out. (the thing that Teams reads when scheduling appts).
It's also viable to leave subscription off, invite a channel AND also add members to the attendees list, meaning everyone in the team could join if they want but those (ideally fewer otherwise this concept doesn't work) named people will get a direct invite.
Re some posts. You cannot meet in a private channel, which do have discreet members. Standard channels do not have members, so there is no one to invite, separately to the Team. Standard channels are subject areas, not member spaces.
If you want to vote to be able to meet in private channel please use this: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/38523142-support-to-host-a-meeting-in-a-private-channel
If you want a script that will subscribe / unsubscribe everyone and change the subscription setting for when new members are added then I posted it in this uservoice.
Apologies I tried to attached here but it would not upload. My post is dated August 15, 2020 14:29. Appreciate fully this is quite involved so 365 sys admin support is likely needed at your organisation.
The biggest shortcoming for me is that these are not settings a team owner can see or directly control from within teams. A nice little menu choice would be great. But if you want to work with your IT dept then in line with orig OP this is resolvable. You can just unhide it from Outlook and do it in there, but everyone in the team can also then choose their group subscription status if it's visible in Outlook.
Mike Mohrman commented
Agree with Doug Booth's suggestions; would be hugely useful to invite by both Team group AND Channel member, Both/And - Either/Or.
Would be very beneficial to be able to just invite a channel and be done with it! Having it not post to outlook is an incomplete process.
Doug Booth commented
This is an important feature for our organization of 2500 employees. Adding individuals so that they can opt out of a meeting is just impractical. Please advance this to the road map. Being able to invite by team group AND by channel members would be very important to us.
its rubbish that i cannot import members in the TEAM to the lecture/meeting schedule. i have to add one by one.. i guess Microsoft team design guys are screwed this !
I can't believe this is still not possible. I'm trying to get everyone here to get on board and using Teams but this is making my job harder. My boss is getting frustrated with the fact she cannot invite a team she created in teams to a teams meeting in teams. This is an absolutely ridiculous lack of functionality.
And don't give me this "invite them to a meeting in the channel" nonsense, that is not intuitive or user friendly, We haven't really a started exploring using channels yet so it's not something normal people think about - they think: I make a team, I can invite the team to a meeting - they don't even know what a channel is at this point.
It really should be very easy to schedule a meeting for your team and all members be automatically added to the invite. Then it should tell them about the meeting as an email notification so it appears in outlook as a normal meeting invite.Really annoying to add each persons email. Can an email distribution list not automatically be made for all members in the team so you can invite your team?
Perhaps it is easy. Am I missing something?
NOT POSSIBLE - Invite entire team to meeting.. WHY???
Utterly nonsense that this feature is NOT available.
While it looks like I can add a meeting to a specific channel, the meeting isnt something that can be added to a users calendar or for them to receive an invitation. Even as the organizer it doesnt get added to my calendar, only appears in the channel itself, with only the ability to join the meeting.
How are people supposed to schedule with large groups of users?
Anyone else run into this with not being really able to even use the invite channel feature?
gentry mccolm commented
Best of all, should be able to "Create an Event" in any channel, and you set the parameters for it, and it posts in that channel, and people who are in the channel can see, and RSVP there (like, shall I say, Groupme!). The whole, I'm setting up an event, now go check your email and RSVP there, etc. is just one more layer.
At the very least, any Teams meeting that is set up for a channel should show up in all the members' Teams and Outlook calendars as a tentative appointment, just as it would were you inviting them via Outlook. I appreciate the fact that it allows people to accept/decline meetings, but requiring everyone to open the meeting in order to SEE it is a BIG miss.
I believe the location of this has just changed. You can "Add a channel" from the meeting schedule window in Teams.
It is absurd, that msTEAMs do not have feature to facilitate TEAM meeting. And I will give you one better: some teams can be found as groups in office365 if you have both, but some cannot and it is mystery for every "experts"