Allow setting a shift as recurring with beginning and end dates
Thank you for your feedback! We are hard at work improving the Shifts app experience including adding recurring shifts. In the meantime, we wanted to share some tips and tricks to help with some pain-points mentioned:
1) Make Edits to Your Schedule (Delete, Undo, Minor Copy Edits): Shifts works similarly to Excel in certain regards, so make sure to highlight shifts with your mouse and utilize keyboard shortcuts (Ctrl+C, Ctrl+V, Ctrl+Z) to copy, delete, or undo actions. We find it helpful doing this particularly in month view and week view.
2) Copy Button: Use the copy button on the top right to copy any timeframe you need for the entire schedule.
3) Search for Shifts in Creation Phase: When creating a shift, utilize the search command to find shifts that have already been created in the past.
We’ll keep you posted when we have more news!
Mike Eyre commented
This is basic functionality which should have been included in MS Teams 'Shifts'.
Its been requested many times by users dating back to early 2019, when can we expect this function?
I want to replace using Google Calendar as a cloud based solution for managing my team.
Graham Golding commented
We don't work shifts. I wanted to manage holidays and absence and work patterns.
Half our staff are part time. I wanted to set up their working time as a recurring shift. Just copying and pasting doesn't really help.
Just add reoccurring shifts! I am working with 100+ employees and to be honest.. the lack of features in this program is mindbogling!
Comments for copy + paste:
- How to copy/paste two shifts (Web App in use)
- How to paste second shift to open shifts? Assuming you have not added extra line by "add shift" yet.
Anna Territo commented
Is it possible to use the "Copy Button" for only select people that are designated in a filter. If we can't get recurring shifts yet, can we at least filter and copy a group of people on the schedule at once?...While typing this I actually solved my own problem, but am still posting so I can share my temporary work around:
To do this, I can filter the view to show only the people whose schedule's I want copied for a full month. I can highlight the entire month view with a click-drag, and then copy-paste it to the following month while still in that filtered view so it only copies and pastes the schedules of those individuals I have in the filtered view. Not sure why I didn't realize this before, but hope it helps someone else! This is going to be game-changing for us. Thanks for posting this update @Alex, this genuinely helped me streamline scheduling so much. Thank you!!!
Eduard Schmidt (GER) commented
There is no need to develope a new type of forms for recurring shifts. It‘s very easy and fast to copy them by Ctrl+C & Ctrl+V day-by-day. But it would be very helpful that the shift-bars would be merged in the weekly and monthly view, if there are the same shift informations by more days in a row.
Please just work on the weekly and monthly views for a better overview.
Dustin Rocksvold commented
First of ll let me say thanks for all the hard work building and maintaining this product and trying to add more functionality, especially in these crazy times!
We work 24x7 rotating shifts on a 6 week rotation. If recurring shifts were available this would allow me to create the shift and set it to repeat every 6 weeks indefinitely. This would remove hours of copying and pasting shifts around inside this app, as well as hours of editing the existing schedule in Excel every year. I could also tie Power Automate to this to remind me about vacant shifts caused by vacations, etc. Outlook has had the ability to set recurring meetings for years. Could that functionality be duplicated here?
I would like to add my voice to the thread as needing to have the recurring shifts feature added!!!
I accidentally copied one weeks schedule and posted on the next, therefore having a duplicate. I have not shared with the team so it is is editable. For the life of me how do I remove it or default back to the schedule that was last shared with the team? Help!
Thanks for the comment here about copy schedule - the copy icon at the top right, seems to work well to copy the previous week/month schedule into the current one. If adding recurring shifts is too hard, maybe microsoft could make this copy schedule a lot more discoverable, like not using the standard copy icon, or even better putting a button with some text!
Any update on when this will happen?
EVERYONE you know you can copy schedules, right? It's at the top right of the page. It's a good workaround to not having a recurring option for a shift. Copy a day, a week, a month depending on your needs.
I need this reoccurring as takes up to much time. please add this
Bill Dean commented
I was really excited about this app in teams only to find that scheduling has to be done on a day by day basis. Having to copy and paste the shifts into the proper days of the week was one thing, but not being able to assign a standard shift over multiple days for one employee makes this unusable.
If your aim is to target retail stores with this shifts app, I think you are targeting the wrong demographic. Any big company that is using teams for communication will not have randomized shifts like retail. They will have set shift blocks that will only change every week to two weeks (for teams that rotate shifts). Why on earth did anyone think that the majority of users would only need to schedule...every...single...day...individually...for...each...employee....separately?!?
You took an app that could be very useful and made it so unusable that it would take 2 - 3 times as long to create a useable shift roster than it would to just use an excel document or a paper and pencil method.
Now that so many of us are going full remote, this seems like something that should be moved to the front of the line. Setting recurring meetings has been a thing as long as I can remember. I don't see how this is different in any way and find it difficult to understand the lack of this feature being implemented.
As others have said, why even release the app without the ability to set recurring shifts. It really is a waste of hours and hours of time. It's unbelievable that this still hasn't been implemented.
Kyle Dixon commented
We, like probably a vast majority of Teams users, have a set work schedule every week. We are a global company with different time zones and people working at different times but they are static work schedules for each office. Using Shifts, I have to manually copy day to day shifts as well as to the members. This is a waste of time. There has to be a way to set a static schedule per Shift Group on a weekly basis. Like Mon-Fri 9AM-5PM and then users sign up or are assigned their shift and it is perpetual so there's no additional administration required unless a change is requested (which is extremely rare).
Is there any work on when this feature may be advanced from the backlog into production? It's been added to the backlog over a year ago
Egill Juliusson commented
Please add this feature asap. Essential part of being able to use Teams for projects that work on a schedule...
1 year later and still not a basic feature. MS you dropped the ball on this App.