Allow setting a shift as recurring with beginning and end dates
Thank you for your feedback! We are hard at work improving the Shifts app experience including adding recurring shifts. In the meantime, we wanted to share some tips and tricks to help with some pain-points mentioned:
1) Make Edits to Your Schedule (Delete, Undo, Minor Copy Edits): Shifts works similarly to Excel in certain regards, so make sure to highlight shifts with your mouse and utilize keyboard shortcuts (Ctrl+C, Ctrl+V, Ctrl+Z) to copy, delete, or undo actions. We find it helpful doing this particularly in month view and week view.
2) Copy Button: Use the copy button on the top right to copy any timeframe you need for the entire schedule.
3) Search for Shifts in Creation Phase: When creating a shift, utilize the search command to find shifts that have already been created in the past.
We’ll keep you posted when we have more news!
Caillin Campsie commented
Copy-past is extreamly time-intensive when trying to set up recurring week-long on call shifts.
Same issue as Adrian back in May
Went to work on the staff schedule and in the month of November and December, the system has duplicated hundreds of request see attached video. I am not able to delete them all please help.
Adding recurring would be something that would be super useful to have.
The ability to copy Open Shifts (i.e., for signing up for a week of shifts) would be helpful. It looks like I'd have to create an Open shift (3 per day) for each day of the week.
I assume that marking this idea as "Try this Instead" means there is no actual plan to introduce this feature. The only conclusion that can be drawn from this is that MS is not interested in pursuing shifts as an actual useable app.
Week long shifts would be helpful for rostering an on-call roster. We run 3 week long re-occuring rosters. Would be nice to be able to drop someone into their week not 7 individual days.
When pasting , say 3 shifts, to an open time slot, Shifts pastes the 1st shift to the open schedule and the 2 others to the group members below. I understand this behaves like Excel, but pasting weeks-worth of Shifts should be feasible without having to redo all the schedule by hand every week ...
we have hundreds of workers , so copy and paste for holidays as well as adding recurring shifts for individual channel/groups is extremely challenging and time consuming. Hope you will be able to add this function soon.
Mike Eyre commented
This is basic functionality which should have been included in MS Teams 'Shifts'.
Its been requested many times by users dating back to early 2019, when can we expect this function?
I want to replace using Google Calendar as a cloud based solution for managing my team.
Graham Golding commented
We don't work shifts. I wanted to manage holidays and absence and work patterns.
Half our staff are part time. I wanted to set up their working time as a recurring shift. Just copying and pasting doesn't really help.
Just add reoccurring shifts! I am working with 100+ employees and to be honest.. the lack of features in this program is mindbogling!
Comments for copy + paste:
- How to copy/paste two shifts (Web App in use)
- How to paste second shift to open shifts? Assuming you have not added extra line by "add shift" yet.
Anna Territo commented
Is it possible to use the "Copy Button" for only select people that are designated in a filter. If we can't get recurring shifts yet, can we at least filter and copy a group of people on the schedule at once?...While typing this I actually solved my own problem, but am still posting so I can share my temporary work around:
To do this, I can filter the view to show only the people whose schedule's I want copied for a full month. I can highlight the entire month view with a click-drag, and then copy-paste it to the following month while still in that filtered view so it only copies and pastes the schedules of those individuals I have in the filtered view. Not sure why I didn't realize this before, but hope it helps someone else! This is going to be game-changing for us. Thanks for posting this update @Alex, this genuinely helped me streamline scheduling so much. Thank you!!!
Eduard Schmidt (GER) commented
There is no need to develope a new type of forms for recurring shifts. It‘s very easy and fast to copy them by Ctrl+C & Ctrl+V day-by-day. But it would be very helpful that the shift-bars would be merged in the weekly and monthly view, if there are the same shift informations by more days in a row.
Please just work on the weekly and monthly views for a better overview.
Dustin Rocksvold commented
First of ll let me say thanks for all the hard work building and maintaining this product and trying to add more functionality, especially in these crazy times!
We work 24x7 rotating shifts on a 6 week rotation. If recurring shifts were available this would allow me to create the shift and set it to repeat every 6 weeks indefinitely. This would remove hours of copying and pasting shifts around inside this app, as well as hours of editing the existing schedule in Excel every year. I could also tie Power Automate to this to remind me about vacant shifts caused by vacations, etc. Outlook has had the ability to set recurring meetings for years. Could that functionality be duplicated here?
I would like to add my voice to the thread as needing to have the recurring shifts feature added!!!
I accidentally copied one weeks schedule and posted on the next, therefore having a duplicate. I have not shared with the team so it is is editable. For the life of me how do I remove it or default back to the schedule that was last shared with the team? Help!
Thanks for the comment here about copy schedule - the copy icon at the top right, seems to work well to copy the previous week/month schedule into the current one. If adding recurring shifts is too hard, maybe microsoft could make this copy schedule a lot more discoverable, like not using the standard copy icon, or even better putting a button with some text!
Any update on when this will happen?
EVERYONE you know you can copy schedules, right? It's at the top right of the page. It's a good workaround to not having a recurring option for a shift. Copy a day, a week, a month depending on your needs.