Recurring Shifts
Allow setting a shift as recurring with beginning and end dates
David
shared this idea
Thank you for your feedback! We are hard at work improving the Shifts app experience including adding recurring shifts. In the meantime, we wanted to share some tips and tricks to help with some pain-points mentioned:
1) Make Edits to Your Schedule (Delete, Undo, Minor Copy Edits): Shifts works similarly to Excel in certain regards, so make sure to highlight shifts with your mouse and utilize keyboard shortcuts (Ctrl+C, Ctrl+V, Ctrl+Z) to copy, delete, or undo actions. We find it helpful doing this particularly in month view and week view.
2) Copy Button: Use the copy button on the top right to copy any timeframe you need for the entire schedule.
3) Search for Shifts in Creation Phase: When creating a shift, utilize the search command to find shifts that have already been created in the past.
We’ll keep you posted when we have more news!
161 comments
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Roy Yuile
commented
Can someone provide an update on when recurring shifts will be implemented, please?
This suggestion was logged well over a year ago, and should be flagged as Priority instead of Try This Instead - without this basic functionality the Shifts app is unusable for the vast majority of the Teams user base.
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Chris Dodds
commented
Can someone from admin comment feel like the status of this request is stopping it moving forward. How is copying a work around. I have 8 staff that all rotate 6 different shifts so I have to manually copy and assign each of the shift for each day. I may as well stayed on excel
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Anonymous
commented
Hi, I work in a service where we have the same rolling 4 week shift pattern that will go on for ever...It will be so helpful to be able to set the length of a shift pattern and then have it recur for as long as we need. This is a very typical scenario in healthcare and social care.
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Craig Humphrey
commented
This is so needed, particularly since copy&paste doesn't work across the currently viewed week/month boundaries.
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ED
commented
The suggestion states on #3 to utilize the "search command" to find shifts that have already been created in the past.
How do I do this? if I use the "Search" bar that is in the purple ribbon above they grey Shifts area, it does NOT seem to search for my shift, rather for conversations in Chat. Is there a different Search area that I am not seeing? Or settings that I need to change for my Search bar?
Thanks in advance for the help!
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Daniel
commented
This should always be a key functionality for this kind of applications IMHO.
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Aaron Werning
commented
This seems like a basic setting of the app. I'm kind of curious why it is on the backlog? Isn't MS Teams widely adopted by corporate companies with employees who are on set schedules (i.e. non-retail companies)? It seems like the target audience would be for companies with reoccurring schedules. But, I may be way off in my assessment of the demographic that uses Teams. Either way, we are an international engineering company (Worley) that uses Teams and most of our international clients use teams. Pretty much useless for tracking what a person's daily schedule is without setting up one day for each employee and copying it FOREVER to every day into the the future. We will just use it for a "Time Off" calendar for now. But looking forward to this feature for sure! Thanks!
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Danielle Zimmerman
commented
Is there a timeline on when this will be implemented?
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Johannes Larsson
commented
This feature would be very much appriciated! And also the ability to make the schedule to rotate as well, so that "Shift 1" is manned by "Person 1" during "Week 1", and then the next week "Shift 1" is manned by "Person 1" during "Week 2".
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Anonymous
commented
Well the copy button is not an option.
Every time I have tried to copy just one week's shifts, the job times out and never copies anything. -
Tom Long
commented
Looking forward to this being implemented so I can start to use the app within the business.
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Scott
commented
Would like this reoccurring, just like any other calendar....
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Patrick Jones
commented
Thanks! Keep up the great work and stay safe!
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Anonymous
commented
recurring shifts will make a huge difference in user uptake. please add! thanks!
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Anonymous
commented
Any update on when recurring shifts will be added? Thanks :)
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Koen
commented
Please re-evaluatie the ‘try this instead’ tag after given feedback. At least set it it ‘thinking about it’
We are trying to move away from an excel kind of workflow and more like outlook (recurring items have been there since the previous century)
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SC
commented
Any movement on this feature being added any time soon? I schedule everything from 1 day trips to 21 day trips and need to move entire trips to other people's schedules on a frequent basis as I tetris our client's requests into our staff's schedules. Moving a 21 day shift one square at a time is not going to work. Also, it would be nice to see it all joined together and actually be able to read what the text says.
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Leonardi
commented
Not sure if this solution will work for everyone needs, but this seems to be the answer(works for me).
My Case:
Assign shift to employees, with working days only from Monday to Friday. Copy the pattern from this month to next month.Goals:
Copy the set schedule I have for this month(referring to the shift from Monday to Friday, not from 1st until the end of month). DO NOTE that copying from 1st until end of month to destination date of 1st of next month will results in scheduled got copied to the same date. Example Nov 5th to Dec 5th.Solutions:
"2) Copy Button: Use the copy button on the top right to copy any timeframe you need for the entire schedule." as mentioned from the Admin's reply.Using November 2020 as example,
Click on "Copy Schedule", fill in parameter Start Date as Nov 2nd 2020 (first Monday as reference), and End Date as Sunday 29th (last Sunday as reference, completing it as 4 week shifts). Set Destination Date as Nov 30th 2020, Copy as many time as you need.This should answer the question on how to make a "recurring shift".
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Luke Yarnall
commented
We use Shifts for a rotating weekly tech support assignment. Currently I have to export/import via Excel to set up rotating shifts and this is very tedious when what we really need is a simple recurring shift feature.
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Ommani
commented
MS Shifts ..... the f is just for fun.
AnnDee4444 says it all.