Add "attach to email" option from Files in Teams
If you are working in Teams and want to send one of your files to someone outside of the Team, your options for sending it as an attachment are clunky and many clicks. You can download the file and then attach it to an email, you can open the file in Word (or whatever relevant program) and then "share" and send as an email attachment, and there are some similarly clunky options. It would be nice if there were a simple menu item for Teams files to simply "attach to email" so you can send to external customers or people who do not have permissions/access for the Team and linked SharePoint site.
Kat Weixel
shared this idea
78 comments
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Thomas Tröscher
commented
implement this asap please
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anonymous
commented
WebLocations seem to work but I can pick only one file at a time - how to attach multiple files from the same "folder"?
Riaan le Roux commented · February 23, 2021 9:52 PM · Flag as inappropriate
Hi there. I'm not sure if anyone has mentioned this, as I have not read all the comments. But you can open a new e-mail and then attached the file from Web Locations and then using Sharepoint or what it refers to as sites. There I was able to scan through the files as it was uploaded and shared within teams. Select the file and attach it from there. Try it out. -
Anonymous
commented
How can I attach a file from 365 MS Outlook to MS Teams? Thanks
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Riaan le Roux
commented
Hi there. I'm not sure if anyone has mentioned this, as I have not read all the comments. But you can open a new e-mail and then attached the file from Web Locations and then using Sharepoint or what it refers to as sites. There I was able to scan through the files as it was uploaded and shared within teams. Select the file and attach it from there. Try it out.
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Fabrice
commented
This function is available in the "Zoom" application. This makes things much easier.
We will finally switch to "Zoom".
Please correct it quickly. -
Matt Crane
commented
Today I found out that using the below cmdlet allowed my users to access the mailbox assigned to the Team, by also doing this my users can now attach files from that Teams under the group option when attaching a file to an email, hopefully this is a good work around for you guys.
Set-UnifiedGroup -Identity "groupname" -HiddenFromExchangeClientsEnabled:$false -
Anonymous
commented
Agree entirely, this is a missed opportunity and makes it very difficult working across Microsoft platforms.
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Anonymous
commented
Same with appending emails to a file within Teams. we should be able to "append to" from Outlook and select a file already saved within Teams.
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Anonymous
commented
Confirmed, need this function. Please prioritize on the road map. This is possible with guests but not with people from other companies. It is incomprehensible!
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Troy
commented
Wow, interesting that I can attach a file in this comment, glad this is not run by Microsoft TEAMS!
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Cindy Ische
commented
I can't believe this functionality isn't standard. By not allowing direct email of docs, Teams is creating silos of data which doesn't serve anyone well. Multiple steps to achieve what was a one-step process isn't a benefit.
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Anonymous
commented
Also absolutely agree!!!
This one of many reasons why I changed my mind... I was exited to move to O365 with Teams and all other aps. However after months using I found that many things became worse to use and many functions like the described missing... Now I am generally annoyed using O365 and Teams -
Anonymous
commented
I agree! This is a huge hassle and makes me annoyed everytime I have to do it. Makes me want to go back to Sharepoint where I could map a directory and insert the file into an email. Please get this fixed!
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Trevor
commented
This is a no brainer. I have just helped a small charity move to Teams and now they are getting frustrated at how time consuming it is to attach a file to an email so an external user can review it. This is an inhibitor rather than an enabler to the uptake of Teams.
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C Sullivan
commented
So it took me two steps from my Teams file.
-Download the file, which saves the file into my One Drive
-Slide the file from my One Drive into my email.I concur that this should be a one step process directly from Teams.
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Roger Boezio
commented
I can see a significant use for this functionality within our organisation - Mostly I'm using the web version of Outlook to send emails and currently have to keep downloading files from Teams so I can just upload them again as email attachments - wasting a lot of time and bandwidth for large files. Sometimes I'm lucky and the file I want appears under the "Suggested Attachments" when I click on the attach button, but often it doesn't and I've not been able to find a "sure" way to get the file to appear in the list; even if I open the file from Teams first, it doesn't always appear and often takes some time in the cases when it does appear.
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Anonymous
commented
I agree. One should be able to simply click share in the three dot menue, chose email, and attach it. It is quite outrageous for this to not be an option.
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matt marocco
commented
c'mon gang... this is not a gap, it's a gaping hole!
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Forest IT
commented
How is this not a standard feature? Blows my mind Microsoft!
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Anonymous
commented
Confirmed, need this function. Please prioritize on the road map. Virtually every user would benefit from this feature.