Have end users change participant settings (lobby settings) for Teams meetings
Just like with Skype for Business have a setting that allows our end users to change the participant settings for Teams Meetings as described here for Skype for Business: https://support.office.com/en-us/article/change-participant-settings-for-skype-for-business-meetings-9175e297-de5f-43b2-8e0f-85cc05e24986
This feature is released now, please try it out and provide feedback. For details, please see the documentation below:
Laura Broder commented
Agree with others. Need a default setting, not per-meeting. Is there another User Voice thread to address this?
Michael DePouw commented
>please try it out and provide feedback
Where? UserVoice is not very good for feedback IMHO.
>You can make changes to your meeting settings before a meeting by going to Meeting options. There are two ways you can get there:
Feels very hacky. Why do I have to open a browser to configure this option on a per meeting basis? It should be built into Teams!
Would love to see this as a default setting option so I don't have to do this for every meeting I create.
Ronald Fischer commented
Is there a feature to allow you to set a default for meeting options like it was possible in the Skype Meeting Options?
I've also experienced the permission problem (for meetings I created), but also want this feature natively inside of Teams. The whole point of teams is a single environment where everything gets done, so to have a browser window open to edit meeting settings feels like a failure of UX and UI. Please integrate.
Is there a feature to allow you to set a default for meeting options.
This does not work. Organizers are being placed in the lobby and cannot join their own meetings!!! When the organizer sets a new meeting and checks meeting options, they are advised they don't have permissions to change this. They are logged into the browser with the same user that is the organizer of the meeting!!! What gives?
Annie H commented
PLEASE REMOVE LOBBY SETTING SO I DONT HAVE TO ADMIT USER - WHAT A USELESS FEATURE - PLEASE REMOVE
Michael Sevast commented
I noticed that after receiving the "you don't have permission" message others have mentioned, I visited https://teams.microsoft.com in my browser only to realize that I was still signed in with my O365 admin account but logged into Teams desktop app with my daily user account. After logging out of the website and logging back in with my daily user account, I could then click the Meeting Options link in Teams desktop and get to the correct settings page on the teams website.
Dan Kennoy commented
Further development needed IMO as you shouldn't have to jump out of the Teams client to a web browser to change your meeting options. Experience is made even worse if you are using Teamsd client on an iOS device with Safari as your browser (see attached image)
Great it is there. Are you planning add possibility for end-user to set their own default "lobby admission" settings for all future meetings?
Ben Meyer commented
I agree. This is seriously the most stupid default I've ever seen implemented in the last 5 years. This is supposed to be a productivity tool for teams. It's extremely counterproductive if the first 3-10 minutes of a call you have to to see who's in the lobby and accept them. I already sent them the call information and invite! I get some people might hop on because of a forward, but that's not as common. This is further compounded by the Mobile App for Teams being horrible. Unless you see the notification and hit it in time, I have yet to find on the app where the Lobby is. It seems like you have to log onto the PC version, which if you're already on your phone, productivity deteriorates further because the phone is unmuted as default making a huge echo until you mute the line. I'm amazed that it's taken so long for Microsoft to fix this. Really horrible experience if that isn't clear by everyone weighing in.
Mike Yam commented
It is not 100% work with the following settings:
- Let anonymous people to start a meeting: OFF
- Automatically admit people: EVERYONE
- Allow dial-in users to bypass the lobby: ON
See the scenarios I have tested in the attached file.
Set my meeting to allow "Everyone" to bypass the lobby. Tested by calling in from a conference phone - still got put in the lobby. What does "Everyone" mean exactly if that doesn't include participants calling in from a phone line? Getting these meeting options changes as a "global" setting or to persist from meeting to meeting would also be much appreciated!
Same as others, "you don't have permission" message. But it works for a colleague (sitting next to me). What the heck Microsoft?
Walt I commented
there is a link under the Conference ID number for Meeting options. I am also trying to get this set as a default and not have to change it for everyone meeting
How do you set the meeting options at the time of creating a Teams meeting from Outlook Web Access? I toggle the switch to indicate this is a Teams meeting, but no Meeting Options link appears anywhere like it does if I schedule the meeting using Outlook for Windows.
I tried updating the Meeting Options on a meeting that I was just creating and hadn't been sent yet. It seemed to work, though the webpage notated that it was an Unscheduled Meeting. However, the option was not saved and I had to admit people in the lobby.
Then, I tried changing the Meeting Option to "Everyone" can bypass the lobby after the meeting was scheduled. This worked.
Now, if we can only get this set at a global/organizational level (instead of a per meeting option) ...
Still get a response saying I do not have permission or my own meeting. Status update?
Bob Lindenmuth commented
When I click "Meeting Options" in Outlook for Mac, on a meeting that I created this morning, I get the error "You don’t have the permission to change the meeting settings.
Please reach out to the meeting organizer for any changes."
In addition, since the Teams information isn't added to a Mac Outlook invite until after the invite is sent it means Mac users will need to send an update to all users in order to make this change rather than being able to change it upon booking the meeting.