Invite optional attendees
In outlook you can declare mandatory participants and optional participants. In Teams I cannot tag participants as optional. All become automagically mandatory.
how to make the participants as attendees without selecting them individually instead the full group as attendees
Can you schedule a meeting in Teams so that when the attendees receive their email invites it does not show all other attendees email addresses?
This is solved to me too, even it is not listed in news
Scheduling Assistant and Room Finder are now available including the optional attendees option
Devin Prejean commented
I think this was added recently. I see an optional button to click now to add optional people
David Schaefer commented
Simply put, this is stupid they don't offer participants to be optional in Teams.
Karl Ruetz commented
This missing key feature is why I cannot setup meetings on TEAMS. I have to use Outlook. This is one of those features that seems obvious to anyone that uses calendar tools and I cannot imagine why Microsoft made the choice to not include it out of the gate.
Lancer Kind commented
MS Teams doesn't easily allow optional attendees. The best workflow that I've found is to:
1 schedule a "private" meeting in Teams (private means instead of having the meeting in the team channel, I'm scheduling each individual):
- select the required attendees, select the time, then add the "optional attendees" as required, for now. Save the meeting.
2 open the same meeting in outlook and edit the invite so those who are optional, are indeed optional.
Denis Molodtsov commented
Mark Pritchard. Are you referring to Outlook? This user voice is about MS Teams. It seems like there is no way to specify Optiona/Required attendees from inside Teams
CJ Best commented
This is especially an issue when you schedule the meeting in a channel. The organizer cannot update the meeting because technically the organizer is the channel, not the user who setup the meeting.
Jason Kilgrow commented
https://microsoftteams.uservoice.com/users/882854449-mark-pritchard : Nope. I just tried that. It only lets me remove the attendee.
Mark Pritchard commented
From my experience, once you have added your attendees if you go to "scheduling assistant" you can change the attendance requirements by clicking on the icon next to their check mark.