No Chat Notifications When Meeting is Declined in Outlook
- I get a Teams meeting invite in Outlook.
- I decline the invite.
- If someone in that meeting posts in Chat, then I get a notification from a meeting I declined! I have to go to Teams and leave the meeting.
Additional Info: My meeting invite is through a group list.
James E.
shared this idea
67 comments
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Christoph Schulze
commented
massive flaw in design, isn't it?
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Stephanie Marie
commented
This is a MASSIVE issue for us! Even with the notification setting of "mute until I join or chat" turned on - I still get notifications on declined meetings. Apparently this Teams setting is so you don't get banners or anything showing up in the "Activity" section of Teams. But you still get it in Chat. If you're using chat frequently like our company - these declined meetings messages clutter what the real chats you want to see. Please fix asap!
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Ihateteams
commented
SUPER ANNOYING! My team held a midday happy hour last week via Teams. I had to work to meet a deadline so declined the meeting. I was on an important call and during the call where I was sharing my screen, I was deluged with stupid comments as banners flying by the bottom of my screen. And since I was on a call, I could not take the time to go into Teams, comb through the GIANT long laundry list of chats (I really hate this too) that are all in one big stream and find the meeting to mute it. If you decline a meeting then you don't really care to see the stream of chats as they happen. Maybe make it so you an go back and read them later if there was something important you missed?
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Anonymous
commented
I think this should be expanded to those who were once included in the meeting but were later removed by the organizer before the meeting occurred. Once the meeting starts these previously removed participants are still included in the Chat which really makes no sense.
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Anonymous
commented
This is an awful feature and users should be removed from the chat when declining an invite
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Kristin A. Lersch
commented
We are experiencing a problem with Teams meetings that causes all participants that were invited - irrespective of their response (unknown, decline, tentative) - to be brought into the meeting chat when the organizer begins the meeting and types in the chat box. We're getting users who are confused as to how they ended up in a meeting chat and getting annoyed about chat notifications. We know you can mute the chat which will stop the notification, however, we also have IT Team Members and others who are on call and receive notifications from others in the organization who are global, therefore, they are receiving these notifications in the middle of the night at times disrupting sleep. Please fix this issue so that only those who attend (not just accept a meeting) are the only ones who are receiving the chat.
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Rocky Irvin
commented
This is causing a huge issue in my organization. When internal guest attends a meeting to present a specific topic and then leaves the meeting they continue to see the general chat. Not only is this annoying but it poses a major confidentiality issue. When will this be resolve? When a TEAMS meeting attendee leaves the meeting the meeting chat should be turned off for the user for that meeting unless that attendee rejoins the meeting later then it should be turned on until the attendee leaves the meeting or until the meeting ends.
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Anonymous
commented
WHAT HAPENS IF I MUTE SOMEONES CHAT AND HIDE THEM
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Maria Cipriani
commented
Having same issues with this as well. We have manager meetings and managers invite employees to do a "special presentation". Once i forward the meeting occurrence of a specific meeting date, those employees will now always have access to the "general chat" even though I didn't invite them to the meeting series. This is huge problem. If we invite people to one meeting only, why do they get access to the general chat. The files are still private, but any chat that is happening, those "one time" employees who are added to attend a specific meeting get to see the chat forever for every meeting.
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Kim Hubbard
commented
Having the same issue with ad-hoc member(s) of a re-occuring meeting continuing to get chat notifications for subsequent meetings. This is an issue, especially around a confidential meeting series, where someone is invited to a specific meeting to present, but shouldn't be seeing any other discussions outside of that one meeting.
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Anonymous
commented
Seeing the same issue, where a recurring meeting, the organizer adds a new user to a single instance of the meeting series, and the new person see chat data for all subsequent meeting chats
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Anonymous
commented
I am having the same problem and it's not only annoying, it can be confusing. Please update this thread with a fix!
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Anonymous
commented
what is the fix? i don't want to see all the complaints. i want to know what the fix is
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Deb
commented
This is happening to our Executive assistants - still not sure why this is happening but the automatic chat mute doesn't seem to be working. One scenario that seems to occur is that when they decline a meeting for their Executive (but perhaps the EA joins the meeting) then the Executive starts getting chat notifications for that meeting. It does not recognise the delegated decline or the automatic muting of chat setting. It's extremely disruptive to the Executive which is of course, a key stakeholder for Teams in the business. It would seem that having the ability to decline a meeting and choose whether they want to decline chat or keep it) would be important to cover the different reasons for why someone declines a meeting. It's not always the same so giving the user some options would be helpful.
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Kristen Tyner
commented
In your personal settings, select Notifications->scroll to meetings->select meeting chat notifications->mute.
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Tom W.
commented
Edit: This seemed to work at first, but further testing shows it didn't.
I have users at my firm complaining about the same behavior. Our users mainly create Teams meetings from Teams Outlook add-in. This morning I tested out a theory. When creating the Teams meeting using the add-in, I click the To: field so I can see both the Required and Optional attendee fields. For one meeting, I put people in the required field and for the second meeting, I put them in the optional field. I then asked everyone to decline both invites.
After they declined, I started typing in the chats for each meeting. The meeting with required attendees all got the chat message notifications even though they declined the meeting. However, no one received chat notifications for the other declined meeting that they were added as optional to. I want to test this again (and it would be great in some of you could test this too), but it initially seems that required attendees are getting notifications no matter what and optional attendees are able to completely remove themselves from the meeting when they decline it.
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Don S.
commented
Hope this is fixed soon.
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Jennifer G
commented
Please upgrade the Meeting Decline so there is not chat option when I've declined the meeting. Thank you!
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Bruce Bennett
commented
Please provide the "No Chat" options for meetings declined in outlook.
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Dave Colbeck
commented
It should also respect mute settings. If I mute something, I don't want to see it pop up in my chat listing or prompt me to look at it.