Sync Teams and Office 365 groups with email distribution lists
Any organization provides email addresses for their employees. Usually the organizations create an email address (distribution list) for each of their teams so that users could contact a certain team without knowing their member's email addresses - just the email address of the group / team.
These team/group email addresses (distribution lists) are managed by IT Admins through Office 365. An IT Admin is able to add / remove a user from a certain distribution list and they are responsible to keep those lists acurate. Is there any possibility to allow the IT Admins to create a team in Microsoft Teams based on that email distribution list, directly from Office 365? This should be an option next to the specific distribution list... somthing like "Create a team in Microsoft Teams for this distribution list". Similar option should be available for Office 365 groups.
The IT Admin should be able to Activate / Deactivate the team (that is now in Microsoft Teams) directly from Office 365. This way, the IT department will have the posibility to control the "organization official teams" in Microsoft Teams and they should not bother about having new groups of users to manage.
When an employee is leaving the company, the IT Admin should just remove him from the distribution list and he should automatically be removed from the related Team in MS Teams (or in case he is just moved into another team, the IT Admin should just put him into a new distribution list).
Right now you have
- email distribution list
- Office 365 groups
- teams in Microsoft Teams
Nobody will be able to manually manage and keep in sync all these 3 types of groups.
PS: If the Teams in MS Teams would be created this way, nobody besides the IT Admins should be able to add/remove users to that team. If the option for private channels will be available, the owners of the specific channel should be able to add/remove users from that particular channel (but only users from the team).
ANNE KELLEY commented
Is there any status update to this? This is an urgent need for any large MS Teams environment. We are trying to implement department wide team sites with corresponding team channels and we aren't able to manage security in a proper way since we can't use AD groups. Why wouldn't an AD group be able to be nested as a member to allow for proper authentication? Please fix this and implement asap.
One of the biggest challenges today is keeping the team memberships in order.
Teams change and we want to give the user one list to keep in order. All the rest should follow automatic.
We use already a long security/Distribution groups for controlling authorisation in different 3th party applications, file server permission, etc.
This makes it so bizar that today you can only add members based on a distribution list, but afterwarths there is nog link anymoren :(
We have a college-wide Team for staff and need to set up comms channels for two separate groups (teaching and support staff) using private channels. There is no easy way to set this up without Active Directory integration.
Steven S commented
100% agree on this feature. Leveraging distribution groups (or MESG) to manage teams and different access to sharepoints site, would make an admin's life much simpler.
I totally agreed to this request.
1. We need to be able to manage Team membership by referencing an Active Directory security groups.
2. We need to be able to access and manage the MS TEAMS groups in the Exchange Admin Center
3. It will also be great to manage TEAMS shared calendar permissions from the EAC as well.
Al Risden commented
As Ella mentioned - this is a critical feature. We are transitioning from Skype, which fully integrated AD DL groups. I would rather not take a step back in progress and revert to manually managing group.
As more need to use the Microsoft Teams Collaboration tool, we need to be able to manage Team membership by referencing an Active Directory groups. When would this feature be available? Initially it was supposed to be available 2020 Q1 and now it's moved to 2021.
Can this project be prioritize as it's critical piece for managing security for corporations.
This would be of enormous help in Education as I currently have to allow Staff to create a Team then add the members via the Distribution Group.
We are looking at various third party products to automate the process and as we have Distribution Groups for each and every class, automatically updated, it would be a great idea to have it automatically create a Team with the Class Teacher as the Owner of that Team.
For large organizations the ability to synchronize AD Distribution Groups to O365 and then leverage them to assign privileges to Teams would provide for a seamless experience for admins.
Amy Waterbury commented
Agree! ("Nobody will be able to manually manage and keep in sync all these 3 types of groups.") Having these 3 areas synched would be very very useful and ensure the right people are on the right communications.
Bogdan Manolache commented
Also, the IT Admins should be able to associate a distribution list with an existing Team in MS Teams (the members should get notified that the Team is now managed by Organization's IT department).