Invite / Add Distribution List to Scheduled Meeting Invite
Currently unable to add DLs to the 'Invite People' field when creating a new / scheduled Teams meeting.
Would like to add a DL to a Teams meeting instead of adding people one by one.
We had a user from business scheduling a large Teams Meeting and invited people using a distribution list via an invitation in Outlook. The meeting has been recorded so that people who did not join the meeting could watch the recording afterwards.
Unfortunately we noticed that people from that O365 Distribution Group who have not participated in the meeting did not get the permissions to view the recorded video stored in OneDrive of the user who started the recording.
This is quite disappointing! This is difficult to explain to users. You can send an invitation but not al users in the distibution group will get access to the recording. Is there any resolution for this?
Iu Corbe commented
It is a bit frustrating when introducing newbies to MS Teams Meetings and Live Events and facing the question about users invites through DLs...
It was upsetting as well when I had the question for the first time. I was confident that such a feature would be added "by design" and found myself prevented to do so in an embarrassing moment...
Jeffrey Bostoen commented
Why is such a basic feature missing? It's present in regular scheduled meetings?
This feature is already available in the teams calendar:
You can invite O365 Groups and distribution lists but can't choose and pick the group from a list - simply type the display name in the invite box and select the group
If you need more control, you can schedule the Teams meeting from Outlook and invite the DL or DDL by picking it from your address book
for more info : https://www.youtube.com/watch?v=kep1_TvgSLE&ab_channel=CollaborationCoach
I hope this help
This is really difficult for us in a education setting, we are trying to manage thousands of remote students per hour and currently we are being forced to use Outlook. It would make much more sense to use Teams and distribution groups directly.
Curt Calder commented
One more comment (sorry). Looking through other comments it looks like others have the same issue. We are a company of over 50,000 employees. I'll contact our team that works with Microsoft tools and make sure that we don't consider the move away from Webex until this problem is solved.
Curt Calder commented
Hi - Our company is migrating away from Webex and Skype to using just Teams for communication and meetings. We need the ability to create and maintain distribution lists (or import them from Outlook) to allow for large meetings. In particular, we also need to create meetings from within a specific Teams channel so that discussion/questions remain in that channel for future benefit. I can create a Teams meeting from Outlook using my current distribution lists however I have no way (of which I'm aware) to associate a meeting created this way to a specific Teams channel.
Is this feature close to being added?
Ian Marshall commented
Totally agree : pretty fundemental oversight by the development team I'd suggest and needs fixing NOW!!!!!!
Please add this function as soon as possible
Sandp Shinde commented
i have create a distribution list with 125 members and i want to create meeting and add this distribution list in add required attendee but in that distribution list is not showing.
Timo Schönfeld commented
If the DL is also a security group you will be able to use that group. Not really fine workaround.
Basic functionality - would not have imagined that this is not possible yet!
1. I have a Teams team with all members already assigned to the group.
2. It is not possible to create a meeting invite with scheduling assistant for the team members - this is a daily use case, how can this be?
3. Even copying the members manually is not possible, since the "add attendee" input for a meeting does not accept any kind of list (neither names nor email addresses, be it with comma or semicolon as separator)
4. So I ended up adding each and every of the members (that are already stored within the Teams group and thus known to the system) separately and manually? Unbelievable.
James Foster commented
This REALLY should be an option and I do not understand why Microsoft hasn't implemented this. Microsoft Outlook has distribution lists you can create and even E-mail groups that will go to many people. Outlook will also link meeting invites to the calendar but for some reason we have to send INDIVIDUAL emails when we want to schedule a meeting....this really is the LARGEST reason my organization is considering other options.
Make it possible to sync the guests with Dynamics365 gremia/groups please....The members in our gremia/groups in Dynamics365 must also be (guest) members in Teams. It's not desirable to manage the contacts in several apps.
Chris Eshleman commented
We have ~150 to invite and cannot find a way that works. For example #3 below doesn't work. Very confused - beating my head against the desk.
Frank Pappalardo commented
Here are 4 suggested improvements for inviting attendees:. The first 3 are things I can do in Outlook but not in Teams. The last one is Teams-only.
1. use a DL (per the OP)
2. use a personaI Outlook contact group
3. copy and paste multiple email addresses separated by a semi colon (per comment below)
4. use a Teams tagged group
Steven Cline commented
Extra ordinarily inconvenient to invite more than a couple of people when setting up a meeting from inside a team. Access to distribution lists and the ability to invite an entire team would be a valued addition
Natalie Parker commented
This is a must-have.