MS Teams Meeting Delegation
For a meeting scheduled using Teams, it would be great to be able to delegate the organizer role so that someone else can reschedule the meeting during my absence. For instance for Executive Assistants or PTO.
The Calendar team is working thru plans for Meeting Delegation.
with the new change The Meeting Organiser is the only presenter, the issue with have now is that if someone is off sick with no other delegators our other staff cant present please fix this with the planned feature asap
Will you also have "co-organizer" capabilities. Just in case I am out sick, I would like the ability to add a Co-organizer to the meeting invite which allows them to initiate the meeting without me. This seems to be different than delegation
we have lots of meetings scheduled on a recurring basis. with only the organiser being able to amend this, it is causing lots of issues.
Annette Smith commented
Today all existing meetings defaulted to the person who organised the meeting as being the only presenter despite previously having multiple presenters. I understand it was only supposed to affect newly created teams however as it didn't it caused chaos in the class today as we only ever have one "presenter" at a time and it is not always the organiser. How are everyday users warned when changes like this are due to occur? A long lead in time is needed for changes like this.
Junaid Haqqi commented
Hello, Happy Friday! Any updates on this please? Thanks!
I am a team 'owner' but when I organize a meeting and click on meeting options it says 'only organizer can change meeting options...
Why is this happening??
With distance learning so prevalent, and teachers pairing up to teach classes online, having two organisers who can run the meeting would be helpful.
I can also confirm this works.
1) ensure PA/EA has Delegate access in Outlook - Editor permissions to calendar
2) setup delegate access in Teams.
Note: they will need to open the exec's calendar and create the meeting in the exec's calendar
Mark Graham commented
do we have a solution for Delegation?
FYI we have solved this problem it looks like. Have your IT administrator try the following tips from this thread here:
Has to do with creating a user in your on prem environment and then getting that user and certificate registered with your office365 tenant.
if that makes no sense to you, you will want to involve your IT team. But its working for me now, with giving a person delegate permissions.
I mean if it was more intuitive that would be awesome. But this work around is from the skype for business days and has worked for me. YMMV!
Miguel Santos commented
We had an incident where someone who organized a meeting had to cancel however was unable to send out the cancellation, and his assistant couldn't delete the meeting. Since she was not assigned as an organizer she couldn't change the information in the meeting, and had to re-create a new meeting. There should be a way to promote certain team members as delegates to certain members to act or give permissions to delete a meeting within MS Teams, if the original organizer didn't assign that in the beginning.
Scenario : Someone may schedule a meeting but does not run it.
It can happen when the person who scheduled the meeting
- become sick,
- has created the meeting for non techie person/Boss or for a co-owner of the meeting/topic,
- in from a marketing team for a virtual event where different breakout sessions have been created (but content presenter runs the meeting),
- internet connection drop,
The one who runs the scheduled meeting cannot
- "end meeting"
- change the "meeting options" (before or during the meeting)
- cannot be added as a presenter when a meeting is scheduled for channel (cannot change to "specific people" in the meeting options/who can present setting)
So having kind of a "co-organizer" concept could help.
Thanks for reading ! :-)
a must have before Sfb goes offline next year, else it would be a BIG fail
I didn't find this planned feature in the Microsoft 365-Roadmap? Anybody else did?
How many votes does this need to get before Microsoft see this as an urgent issue?
Lets be clear on this. "Sending on behalf of " and "Sending as" another person are 2 different things. Many assistants have full access to calendar/email permissions and would want the ability for "Sending as" the manager
It is silly that our Personal Assistant cannot delegate the organizer role. This is a must!
I am having the same issue - unable to schedule a Teams meeting from my boss's calendar. This is a top priority for me as secretary.
Veerachai (Tony) Suvarnapruksa commented
I love this idea. In our workspace we are limited to only one organizer per meeting. The ability to have more than one organizer is essential so that if one organizer is stuck with something else, the second organizer can do the same role.