View or export a list of users who attended a meeting
Currently, there is no method of viewing a list of meeting attendees after a meeting has ended.
Meeting organizers should be able to view or export a list of attendees, including enter and exit times, duration, etc.
patrick orlob
shared this idea
Thank you for the feedback and waiting for this feature with patience. We have enabled download of a meeting attendance list during a meeting. This is released for general availability. Please note this feature is turned off by default, and needs to be enabled via admin policy.
See documentation for this feature here:
https://support.office.com/article/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310
Note: We are continuing to work on enabling download after a meeting has concluded, as well. For status updates, check out the roadmap item https://www.microsoft.com/microsoft-365/roadmap?filters=Microsoft%20Teams&searchterms=66459.
Thanks.
1540 comments
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CharlieB
commented
In addition to the ability to download after a meeting has finished, could you also please include the ability to delegate who can download the report/set permissions to enable others to download. As commented below, it is often the case that an assistant and/or co-ordinator has the role of collating attendance and it would be they (rather than the host) who would need to be able to download the attendance list.
Also, it would be extremely useful for the downloaded file to be more easily manipulated. At this time it is very fiddly to adjust the file to have each person's joining and leaving time on the same line, calculate the duration of their attendance etc - partly because there are leading spaces in the cells (which are not immediately obvious) but which need to be removed before formulas work on those cells.
Finally, I wonder if we are able to have an update as to current progress/a projected date as to when this may be available? The roadmap currently states Q3 2020 which we are almost halfway through now and the last update on this thread was way back in May.
Thank you :-)
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Anonymous
commented
I was the organizer and during the meeting I invited two participants that had registered but had not yet joined. The report showed them being called and not joining. One of them joined 15 minutes later and stayed over an hour but he never showed again as joining. I took a screen shot of him being on the call but the report was inaccurate. If it had been a larger class I may not have noticed he was there. I need to be able to count of this for accurate tracking. Now I still feel I will need to verify by manually looking at list of names and compare to report. More time wasted.
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Peter
commented
No big brother tracking of exactly how long I spend in a meeting, how long i take to go to the bathroom, how many times I look away from the Teams recording from my webcam.
i and not a monkey in an animal testing lab.
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Anonymous
commented
Hi, we also need to know the duration that each member has attended a session. Please have some functionality so that a report can be pulled with duration's along with the in time and out time - this is of utmost importance in case we need to give credit to employees for attending a training session.
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katia
commented
Buongiorno,
ho estrema necessità di recuperare i dettagli delle riunioni (registro chiamate) svolte dai nostri docenti su teams oltre i 30 giorni poichè essendo una scuola devo tenere in archivio la presenza degli allievi alla lezione. Come posso fare? -
Anonymous
commented
List is blank. How to get names?
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Paulo Dante Neto
commented
[Automation] seems like a good solution. Once the meeting is over, the list could be automatically generated and saved (maybe to the organizer's OneDrive?).
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Anonymous
commented
Why was this participant download limited only to meeting organizers? We often have assistant or other person scheduling meetings but a different person is the presenter or presenters. The presenter or yet another support person needs to be able to download meeting participant list at end of meeting and to see meeting entry time and exit time from meeting per participant and duration calculated. Maybe you could let the meeting organizer add a list of others who should have access to that meetings participant list. Thank you for consideration.
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Anonymous
commented
Why was this participant download limited only to meeting organizers? We often have assistant or other person scheduling meetings but a different person is the presenter or presenters. The presenter or yet another support person needs to be able to download meeting participant list at end of meeting and to see meeting entry time and exit time from meeting per participant and duration calculated. Thank you for consideration.
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Anonymous
commented
Currently, you can download a list using SfB and OneNote. You link it at the start of the meeting and it updates throughout the meeting. Having this type of functionality for Teams would be an asset. Please consider something like this for your future development of this project.
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Anonymous
commented
I too would love the functionality to get a record of attendees to any Teams meeting for Governance Purposes. The sooner we can get this, the better.
I will just have to remember to get one before the meeting ends!! -
Rick
commented
From your information on the functionality that has been made available to date: "Keep in mind that you'll only be able to download the attendance report while the meeting is in progress and participants are still present."
If the users are still present in the meeting how does the feature provide you a user's exit time? -
Gennee Jeanee
commented
it is stupid trying to do this manually. what kind of company has nothing for meetings where taking attendance is a BASIC requirement in ANY team meeting real world or virtual????
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Poornima N
commented
Please get this feature as soon as possible. We need to fetch reports with email id's
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Vadim
commented
@Emilia
"Note: We are continuing to work on enabling download after a meeting has concluded, as well."
I.e. not implemented yet as end user feature, although can be done via admin portal.
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Emilia
commented
Thanks for sharing. My question now is how to download attendance list after the meeting. Thank you
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Michael W
commented
Ditto many others: want after action list with emails and phone numbers (when applicable)
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Anonymous
commented
Please get this feature as soon as possible. We need to fetch reports with email id's
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Anonymous
commented
I think most meetings require minutes to be taken, or at least info about the number and names of attendees. Putting the feature OFF by default does not seem as a proactive approach to making Teams user friendly. Moreover, in some companies like mine, access to the admin center is handled by the IT department which reports to another IT team in another country. This long chain does not make getting such a simple feature like "attendance" working any easier.
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Anonymous
commented
We need more information about the students who attended a meeting. Display name isn't really enough to do any type of automation and upload into an MIS.