Meeting invitation customization
I'd like to see an option to customize the teams meeting invitation sent from outlook add-in the same way it can be done in Skype for business.
Attached is a screenshot from sfb admin center.
Edward Lee commented
In the midst of increasing usage of Teams by first-timers, the need for more customization of the invitation is more evident than ever. It's just not clear enough. I shared my thoughts on the Microsoft Community, and it was suggested that I share it here:
I'd like to suggest that there needs to be more flexibility in customizing the content of the Teams Meeting invitation. We started just using Teams meetings a few months ago, and usage has of course ramped up since the Coronavirus pandemic. I've found a few things in the meeting invite that continually confuse folks who are less tech savvy.
First, the link to join a Teams meeting currently says "Join Microsoft Teams Meeting." I have had countless people not realize that this is actually the link to join the meeting. Modifying that to say something like "Click Here to join the Microsoft Teams meeting" would be more clear. Better yet, something like Zoom where there is a short URL making very obvious that it's a URL to be clicked.
Allow the location of the Footer text to be changed. I want to include some instruction for participants, but I want it at the top of the invitation, not at the bottom so participants see the info before they start calling and clicking links.
Clarify the language around Toll and Toll-free numbers.
Allow the links for Local Numbers, Reset PIN, Learn more about Teams, and Meeting options to be added/removed/customized. For example, I have no idea what purpose the "Local numbers" link serves.
Allow the invitations to be customized for internal participants vs. external/guest participants. For example, the link to "Reset PIN" has nothing to do with external/guest participants. It just adds confusion.
Best case scenario would be to allow complete modification of the invitation!
Thoughts? Anyone else fining this confusing to their meeting participants? Would love to hear from others.
Shashank Singh commented
Is it possible to customize the Teams meeting invite to display the conference ID similar to Skype invite (with Join by Phone Text) as-
Join by Phone-
Current invite is as below
Teams Meeting URL
Like to see the ability to have more than one call in number available in TEAMs invites. This would be quite helpful for clients who have offices in different location and countries but want the ability to see their local call in location in the invite and not have to search for it.
Gary Healy commented
We need this as well. Need to be able to put in our company branding.
yes, otherwise it is useless
My customer wish too customize the signature (add locals phone numbers) into teams meeting invitation and choose language (ex: "Rejoindre la réunion Teams" in english).
And propose an function, into this signature, One Touch (phone number + conference number).
Please add the ability to have the teams invitation appear in the outlook teams invite add-on rather than just having it working on the web version.
It will be helpful to have a 'CLICK ' this JOIN MEETING - our clients are confused, by just looking at JOIN MEETING and don't know what to do. Thanks
Sandy Bennett commented
When I send out a Teams mtg from Outlook, any time I make a change to the meeting (i.e. change the title), it texts everyone's cell phones. Has anyone experienced this? I have all my notification settings turned off on my cell and I still get the texts. Any ideas on how to shut additional notifications off aside from the first meeting notification?
Becky Stovall commented
I have monthly meetings that does not always fall on the same day (2nd Friday of each month) sometimes it falls on the 1st Friday. I want to be able to create reoccurring meeting - custom dates.
Christian Ekhart commented
DE/German Outlook client ALWAYS generated German Teams invites. In SfB we could cklick "English" in settings to have the invite at least in English.
Wording oft the Access teams/Teilnehmen is so confusing that most customers use dial in instead to Teamd Web App...
BADLY NEEDED. This is all but professionel software...
We need to be able to customize this template. Our business has pushed back a few features in Teams due to poor retention options and now the latest about only having 1 number published to the template for a GLOBAL company. At least give us the option to select 3 or 4 primary location numbers for the default number.
EG : Join Microsoft Teams Meeting
US East Toll
Conference ID: 626 964 58#
The MS Teams specialist suggested using the footer field to list the numbers, but firstly they are not clickable and secondly, only half the organization has Audio licenses.
What happened when we did that footer idea, non audio enabled users complained the people were trying to join calls using those numbers but failed ( because they dont have audio ID numbers)
Caitlin Canfield commented
Super important. The current language is weird and confusing. People are clicking both the web link and calling in, which results in feedback and then a bunch of delays while they fix settings. Either allow customization, or make it more intuitive. Zoom’s language is very simple and not confusing, for example. Also, we really need the one-click calling option. It’s actually a bit of a hazard/Public Health issue, as so many ppl take calls while driving. One click can cut down on distracted driving. Thanks!
Steven Neff commented
Add "Click Here" to "Join Microsoft Teams Meeting" - simple, but needed change.
The ability to add the 3 most common local numbers to the invite would be a real benefit, like you could do in S4B
Strangely "Reset Pin" option is there in the Team invitation any organizer sends. An organizer might be sending invitation to people on Teams or not or even to people without Audioconf access. So why to put"Reset Pin" option in the invitation sent by Organizer to participants. This is more of creating confusions than of any help.
Clearly there need to be possibility of customizing the invitation.
Response to Peter...
While there is an option to Add a Logo URL, Legal URL, Help URL, or Footer, there is no way to customize what the actual content is.
Customizing the Main Phone # that Shows, how the Join Microsoft Meetings Link Looks like, and moving the Phone Number link and re-labelling.
This customization is what is needed to ensure customers are able to join properly.
This is already done:
John Mitchell commented
I need the fast dial for sales people on the road for audio only. Gotomeeting, zoom etc all do this:
+1 647-749-0227;;626 964 58#
very few humans on the planet can click on the phone number, then click back to the meeting id, and click back to the dialer and possibly remember 8 digits while on a cell phone
Join Microsoft Teams Meeting
+1 647-749-0227 Canada, Toronto (Toll)
Conference ID: 626 964 58#
Local numbers | Reset PIN | Learn more about Teams