Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
javammani Dororajoo commented
Please kindly add back those which we can send a selected people to each and meeting in channal
Alan Biggs commented
This is another symptom of a clear design flaw in MS Teams - one that Private Channels does not properly address. A list of participants in a channel should be also available. At the least option to invite the Channel members or the whole Team should be available. Inviting the whole team to a Channel meeting DOES NOT MAKE SENSE in almost all cases, rendering what should be a very powerful feature almost useless.
Many project teams for example, may want Guests in their team, but only in certain channels. The idea that everyone in the Team should be privy to all information within the Team is fundamentally impractical.
J Ward commented
I've just tried to add a channel to a session and accidentally invited a number of high level execs in the company who weren't too happy about this. I had no idea this would invite the whole team to the meeting, and it really shouldn't. This seems to be a case of 'we know better how you work' from MS, rather than giving us the flexibility to cater this to us (much like Planner's spamming of mail out to people on task updates).
Attempted to create private channel and add it to teams meeting - would not allow.
Created a public channel, added channel to meeting, chose specific team members to invite - still invited entire team.
Not as convenient but you can use groups in outlook to subdivide teams by channel. Creating the meeting from an outlook group does not notify the entire team. Notes can be pulled into a channel notebook using the Add Meeting Details.
It makes no sense to have the ability to designate 'private' channels within a Team without having a corresponding ability to create a calendar invite specific solely for the members of that channel and not the wider Team that channel derives from.
It seems very clear this part of the User Experience is not catered for through UML.
Please can you fix MS to allow channel owners to create meetings that will sit within the channel of choice instead of the option being exclusively for the whole team. If it is open for the whole team by default with an option to reduce the audience in accordance with a private channel membership then that works fine, Otherwise this becomes a very unmanageable experience with multiple meeting sessions sitting in chat pane.
Brice Mast commented
I have the same issue. I have a project team with MANY members and sub channels to deal with each part of the project (e.g., site preparation, marketing, etc.) I am not finding a way to select only the folks that are part of a particular channel without inviting the entire team. The facilities security guy does not need to be on the status update for website design....
Chris Willson commented
Just a thought, but this item currently only has 450 votes - which is very few compared to some of the "Top Ideas" on this forum. Some of the more popular items seem to be "nice to have's" though, whereas this is a functional blocker for many users.
We need more votes for Microsoft product managers to take note.....share share share!!
Chris Willson commented
Still suffering hugely with this!! It's a complete catch-22!
I am putting together a temporary working group, to carry out some work which will eventually be rolled out across the business. We need a space to store files, a planner to track actions, and a wiki to collate ideas.
I cannot create a channel within an existing "all users" team, as this will invite everyone to meetings, and the only other options are;
a) a private channel - which means we cannot use the planner
b) a sequence of direct meetings - again, no planner, but also no shared file storage
c) a group chat - no planner or wiki, and file storage is only relative to the chat group
Microsoft - Don't you realise this COMPLETELY undermines the numerous other benefits of Teams, and significantly risks overall adoption within businesses?!?
Ashok N commented
This is a real problem in Teams Meetings. We can't restrict the meeting invite to only a select few people who are interested in that Channel content. The meeting request goes to the entire Team members.
Basically the problem is that the "Required" field in the meeting request is irrelevant as meeting invite goes to everybody.
Hope Microsoft works on this.
I don't understand the problem mentioned here. Why not create a new meeting without selecting a team? Just put the persons in the required field. They will get the invite by mail and you don't spam the team channel with meetings where people are not welcome.
We have a project team, and i made separate channels by subjects
I made the sub-channels private, i cannot tag them in the meeting invitation,
deleted all, re-created all channels as public, now everyone gets an invitation if i tag a channel.
I want to create a meeting in a sub channel, for the few selected ppl, not for everyone.
Same complaint. I would like to be able to create a meeting in a channel and invite designated people without everyone getting an invite.
FRUSTRATED User commented
Same problem! New to teams and this is NOT a positive feature. Testing out the feature, I inadvertently added a tag for a channel, the system is automatically adding other members of the team as "optional" without my knowledge. Due to COVID-19, we have 1/2 of our team out on voluntary leave of absence - so I am intentionally NOT adding these people to a meeting notice... but after it is sent I get auto-reply responses from people I did not invite.
I guess the message is DO NOT USE A CHANNEL TAG unless you want MS Teams to decide who should be optional!
If you want to prompt me "would you like to add the following people as optional?" prior to sending - fine. If you want to give me a button to "automatically" include all members of the team - fine. But please don't assume I want to invite all and do it without my knowledge.
I have had to reschedule this same meeting 2x's, and only now figured out that because I have the calendar option in the meeting invite is the cause of adding the rest of my team as optional. So I thought, okay, I'll edit the meeting notice to remove the reference to the channel. Nope, can't edit it. Really?
Had the same issue. Wanted to invite a couple team members to test out Team Meetings and without my knowledge the whole team (70 people) were invited! Would have been nice to have some warning that the whole team was going to be invited!!
I came across the same problem when I created a channel in Teams and only wanted to invite a small subgroup to that channel team meeting. I think I came up with a workaround. First, find the email address for the Channel by clicking on the three dots icon and choose “Get email address” from the menu. Then open the Outlook (I used web base) and go to the Calendar and choose “New event”. When the window opens, paste the email address from the Channel and add list of attendees into the field, “invite attendees”. Fill out the rest of the Calendar event. Make sure that you choose “Teams meeting” for “add online meeting”. Now the meeting will be posted to the Channel and only the people that you invited will receive the notice. I hope this works for you.
Along These Lines commented
Just adding another vote. Everything has already been said.
Adam Patek commented
Just invited the whole IT to a meeting regarding one small project. Smooth.
No, I'm not creating a separate team for that project, since I might need someone outside of the small group working on it to be able to have a look... and if I invited them to the potential new team, we'd be back where we are. This behavior doesn't make sense at all.
I did exactly the same as the anon poster. Scheduled a meeting, added the people I wanted to the invite - selected the channel to mention it and it STILL invited the entire group that's in the team. Chaos ensued - "I thought I wasn't supposed to join" "Happy to join this if I should" - more work flowed into my inbox as I worked hard to explain whether colleagues would need to join or not. Come on Teams - am routing for you here - now's the time to shine - fix this up and give the people what they want - invite-only meetings with effective channel tagging!
Phil Maynard commented
Channel meeting invites need to at least mirror Group calendar invites by NOT sending the invite out to all Group members by default. As more people are scheduling channel meetings - as we're advising them to - and more people are using the Teams calendar, this basic level requirement to be consistent with Outlook is an absolute necessity. Please fix Microsoft!