Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
Here's what I've experienced. If I'm not just missing a subtle setting or procedure, this needs to be fixed. VERY confusing and misleading and wrong.
TEAMS->Meetings->Schedule a new meeting does not show the checkbox to allow you to choose NOT to invite all members of the Team. It does show the option to select a Channel. This will send an invitation to anyone who has Favorited and/or Followed (can't tell which yet) even if you don't need them to attend. The only way to control this, I think, is to not associate the meeting with a Channel (which seem counter-productive and counter-intuitive), leave that options blank, and just invite each person individually. BUT!!!! The meeting does not appear on the GROUP calendar! Only in my personal calendar. ARGH!
If I open the GROUP calendar via Outlook, I DO see the checkbox and it will allow me to uncheck it (as long as no individuals have been invited yet) BUT AS SOON AS I INVITE AND INDIVIDUAL, THE CHECK IS RE-INSERTED INTO THE BOX, and the box is disabled so that I cannot remove it! Which means that all members of the group are invited no matter what I do. I even invited someone that is not a member of the GROUP (interesting in itself....) and it still re-checked the box and disabled it.
Another way of look at this, is the following:
If everyone on the team is going to get invited to a channel meeting, what is the point of being able to specify a channel.
This would be an extremely valuable feature to have a channel meeting just be for followers of a channel rather than the entire team.
I don't know if this is a typical use case, but we have a program setup in teams as a team. We have squads and chapters (see Spotify Model) which exists as channels within the MS-Teams team. If a chapter wants to meet, it doesn't make sense for everyone on the team to get invited. However, if this worked, if would enable people to follow a team if they were actually interested in attending channel meetings.
Another way of looking at this is if I am not interested in following a channel, why would I want to attend a meeting of that channel?
John Deery commented
This is really bothersome especially in light of the fact that you can specify a list of people to invite, but then Teams just stomps all over that by inviting the larger group anyway. That list should act as an override and only use the given list of people (although anyone could still join if they came to the channel and clicked "Join Meeting")
Mike DePouw commented
Ilia Gourianov commented
I have the same issue. The Teams' own calendar view is lying about it. It lists me as organizer and only shows people I invited (which is correct, but not true).
If I open the same meeting in Outlook, it will show the team email as organizer, and everyone on the team will be invited.