Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
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28 comments
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ValH
commented
Are you experience the behavior with all teams: "older" ones and recently created?
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Juan
commented
They did it far better! Now you have private channel in a team, but you cannot schedule a meeting in private channels! Thanks MS.
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JD
commented
Echoing other thoughts here. I would like to be able to keep the invite linked to a specific Team channel (to keep notes etc. together and make them easily searchable) but only invite specific individuals to each meeting occurrence.
In our case we have a Group for our specific programme and then a subset of separate channels for each different type of review - but each meeting occurrence within that channel covers different issues each time requiring a different set of people to resolve - and never the whole group.
Having the capability to host the meeting in a channel to keep things together but then not pepper the entire group with invites irrelevant to them (is there a bigger switch off for a team?) would be ideal.
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Steve Webb
commented
I really need to just invite select people to the meeting, just silly to add the whole team to the meeting invite.
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Andrew Brower
commented
Invites going out to the entire team for a channel meeting is creating a lot of confusion for my team. I hope this is fixed soon. In the meantime I will stop scheduling channel meetings but I will miss the functionality of keeping meeting notes in the channel.
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Adam Procter
commented
The default needs to change if you create a meeting in a channel only those members of the channel should be invited not everyone in the team
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Jon
commented
Really hope they address this at least with private channels. The intuitive thing would be to send out invitations only to attendees of event/meeting. If meeting is private or in private channel, no other attendees allowed.
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Sven Solgaard Andersen
commented
Is needed realy badly as a feature. In our department (team) we have more channels (projects), not every one in our department is working on every project. Therefor I need the posibility to add a meeting series to the channel, without inviting the whole team. Yes, work around is to invite the participant individually, but then the meeting series is not attached to the channel. So why use team, I could instead invite in Skype with the same result, but Teams gives me the posibility to store the minutes direcly in the selected channel, so that everybody with access can see them.
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Ami Hill
commented
My natural instinct is to use Teams as a full Team - Project site, and use the Channels for sub-groups within the teams. Currently the functionality forces me to invite the entire team to meetings, and so it renders the Channels useless. I realize I can create a meeting in Outlook and invite specific people, but the whole purpose is to keep meeting notes, recordings, etc together in one place, and be able to report up to the rest of the team. I originally thought this was a bug because I sent notifications to a large group of people without even knowing it. I hope Microsoft changes this.
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Adriana
commented
Not entirely sure what the point of being able to select a channel to meet in is if it invites everyone in the group! Might as well remove that feature and only have "Meet in group" as an option so you know the audience you're inviting.
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Luca Gabrielli
commented
Adding to the others comments.
The correct behavior should be to add the full group during the calendar invite creation (thus suggesting that should be a full group meeting) but allowing to DESELECT it if you just want to have a meeting with restricted members keeping the meeting outcome in a channel discussion - so nobody misses relevant notes. Phillip below summarized it correctly.
Please change this behavior - I have groups with over 20 people and I CANNOT use this feature anymore .... it is too annoying. (originally TEAMS was allowing to choose if I want to add the whole team - and that was the correct way).
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Phil Maynard
commented
The functionality is available within Outlook online. We also need it within Teams! - https://techcommunity.microsoft.com/t5/Office-365-Groups/Invite-who-you-want-in-group-calendars/td-p/522143
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Philip Salibello
commented
Ridiculous. You can't take relevant notes unless you're in a Channel. If I want to invite the whole Team, I'll invite the whole team.
This issue is not about emailing/notifications.
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Luca Icaldi
commented
Go vote for this one, it's the same topic: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33492760-stop-emailing-everyone-about-a-channel-meeting
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Greg Parker
commented
Had the same thing happen to me with Teams. Created the meeting, added location and specific individuals and it added EVERYONE when I added the channel. I really wish the channels would function more like focus groups within a larger group. I thought that was what the spirit of what channels were supposed to be for but the functionality does not seem that way.
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JH
commented
Same issue here. Entire Team gets an invite, when they only want to invite certain people (or Channel). I understand that Teams is connected to O365 Groups and the invite is going through the group. The only workaround so far is to go into Outlook via O365 and disable all notifications for that group (https://blogs.technet.microsoft.com/skypehybridguy/2018/01/06/why-do-i-receive-invites-to-channel-meetings-in-microsoft-teams-mystery-solved/)
Not ideal, but it would be great if that setting could be changed globally rather than tell 106 users to do that.
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Panu Vartiainen
commented
... and this article seems to tackle the issue, showing O365 screenshots for unfollowing the group. https://blogs.technet.microsoft.com/skypehybridguy/2018/01/06/why-do-i-receive-invites-to-channel-meetings-in-microsoft-teams-mystery-solved/
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Panu Vartiainen
commented
There seems to be a problem, that if you're following a group (with the same name as the team in MS Teams) in MS Outlook, then you will get all the calendar invitations created in Teams, whether or not you're following the MS Teams channel whose meeting it is. As a workaround, unfollowing the group in MS Outlook seems to help, at least in my case.
That said, I was still receiving phantom emails from a channel's meeting that I'm not following on MS Teams (after unfollowing the MS Teams Group in MS Outlook), whenever they changed the meeting invitation. Perhaps I had declined the original meeting and got to the recipient list like that.
If other voters in this topic have the same issue that I had (following the group in MS Outlook causing the issue), it could be reformulated a bit, to cover the Outlook / Teams interplay in this case. In End-to-End scenario, I might want to follow a MS Teams group in Outlook (to see in my inbox what's happening), but not to automatically inject calendar invitations to my calendar, at least from from channels that I don't follow.
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Anonymous
commented
Also, if you select a channel, you cannot invite others that are not part of the group.
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Jacob Andersson
commented
Definitely experiencing the same very annoying issue... Was looking here for someone else reporting it and am quite surprised this one has not more votes or comments but guess the meeting feature in channels are not that much used yet.
@Microsoft would you please comment this one? As long as it is not possible to exclude an invite to be sent to all team members it is more or less impossible for us to meet in a channel...