Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
Unbelievable, not even a response from MS
Please make it possible. thanks.
It is unbelievable! a great product from a great company but NO hot fix yet for this urgent and critical feature after more than 2.5 years since it was first reported.
MS Teams Product manager please give this feature a critical priority and release a fix urgently.
Either enable schedule a meeting on private channels or at least have a checkbox on schedule meeting to tick it to enable sending the invite to only explicitly added participants (it is ok if others see the meeting on the channel at least they are not invited).
How annoying is this! Please for the love of god, stop inviting random people that I did not invite!!!!
Diego Mejia commented
I add my voice: PLEASE MAKE IT POSSIBLE TO SCHEDULE MEETINGS IN PRIVATE CHANNELS!!!!
Yes, please let us schedule meeting with private channels. What's the point to make private and can't meet together
David Park commented
We need this fixed urgently. It seems fundamental that Teams include many sub groups and not everyone is invited to every meeting. I want to be able to attach meetings to a Team channel so we can keep notes, minutes etc. in one place and invite only selected attendees from a subset of the team to meetings relevant to them. Now what happens is meetings seem to go to the named invitees plus a random selection of the team. If I want to send to the whole team I have to add them individually. This seems to have just changed for the worse in the last few weeks... It really reduces the usefulness of Teams if I need to create separate Teams for separate purposes. Then I end up with dozens of Teams with partial overlaps and no continuity of information. Private channels are not the answer as then I need to create lots of overlapping private channels.
There are privacy and other issues associated with this that make this urgent to fix.
Please, please make it possible to schedule a meeting with private channels.
for a client, we are doing 3 projects for the same platform. I scheduled a team meeting. It invited all members instead of only invited who I added in the invite. This is a must-have.
Bodek Frak commented
We need the ability to schedule a Teams meeting in a private channel. Right now, only regular channels can be selected.
Have the same problem, please solve this
Mitch Ward commented
This makes scheduled meeting in channels of large Teams virtually unusable. Come on Microsoft, sort it out please...
Markus Niedermaier commented
Agree to it. Very weird for the organizer and uncomfortable disabling the feature in AC (only option currently).
It's not resolved if the only way to resolve it is to contact your O365 administrator and have them do something in the back-end. Team owners should be able to establish these settings for the Team. And yes, there should be meetings available in Private Channels. The halfhearted implementation of Private Channels is incredibly frustrating. If you don't want people to have private sub-teams, don't offer the feature to begin with.
What is it you are looking to have resolved Deb? Did you mean enabling meeting in private channels? If so that is probably not this uservoice. You'll likely want this one. https://microsoftteams.uservoice.com/forums/555103-public/suggestions/38523142-support-to-host-a-meeting-in-a-private-channel. As you'd imagine it's got quite the vote count.
If you mean meeting in a standard channel and whether the Teams get's an invite. As per my post it's a "Team by Team" choice whether invites get sent or not. Admittedly you might just need to work with your O365 admin to make changes to existing teams. But as per original OP I'd argue this is resolved as it is possible to prevent everyone getting sent an invite.
Deb Casement commented
This is a major issue for our organization. If channels are where "all the work happens" this needs to be resolved ASAP. Come on Microsoft!!
Agreed. In an educational setting it's really important to be able to organise meetings for part of a class.
If my post is a bit too much for anyone I found this from the brilliant Tony Redmond. Does it better justice than me. https://office365itpros.com/2020/06/02/teams-schedule-meetings-teams/.
Updated script file to allow your sys admin to change your team if you wish. Hope it helps someone. If you are a Team owner and want to manage this yourself, if you group is not in OWA / Outlook you'll have to get your sysadmin to unhide your team from Outlook clients (HiddenFromExchangeClientsEnabled). You can then change the subscription status and your members can unsubscribe / subscribe themselves.
Ok, there is a lot in this and yes it is confusing, but in line with the OP this is arguably resolved (please don't shoot messenger ;-) ).
When a meeting is scheduled in a channel you get an invite in your personal Calendar if you are “subscribed” to the group. This is a choice, just not one you may be aware of or find it easy to alter. This is absolutely categorically different from being a owner / member. There are two key scenarios here:
1. You have a Team created a while ago (12 months plus at least). Back then everyone was set to “subscribe” as default. Also the “Unified Group” is likely visible in Outlook so individuals can subscribe / unsubscribe themselves as they see fit.
2. You have a Team created recently. No one is subscribed by default and no one can change this themselves as new groups created via Teams are hidden by default from Outlook / OWA etc.
This is all virtue of the following unified group attributes, being set to true of false. Your teams admin can change these, per team.
(Query current status via get-unifiedgroup, Change via set-unifiedgroup cmdlet. This is part of the Exchange online POSH module. It's Exchange for a reason but this post is already too long.)
1. In scenario one if you schedule to meet in a channel then everyone will get the invite. That’s what it’s configured to do after all as everyone is subscribed (unless they manually opted out via Outlook / OWA). They changed the default on this as you can imagine the fun this caused for big teams.
2. In scenario two the invite will go to no one, just post in the teams channel you picked.
But I want some people to be invited and not others and I want the content of the meeting in the channel and I wanted the rest of the team to join if they want to. No worries, make sure you are in scenario two by using a new team or changing your old one (see attached sys admin scripts to do this if you are scenario one).
Go to Teams – Scheduling assistant and schedule a new meeting. Invite the channel AND ALSO add individually those you want to be there. (Yes you have to add them manually*, go on it won’t take long and if there are absolutely loads of them create a distro or consider whether changing subscription to on on the team might actually be a better plan anyways.)
People added directly will get an invite in Outlook (doesn’t matter that they are not subscribed you’ve just sent them an direct invite), everyone else will see it in channel and can join if they wish (remember it’s still their team so you cannot stop them).
Couple of final notes, sorry.
1. Some people keep mentioning inviting channel members only. A standard channel does not have members, so you could not invite just them, there is no them. A private channel would have unique members, but at present you cannot Meet in one of those.
2. For those in Education “subscribe” is STILL on by default for a Class Notebook team. Those in EDU will know what that is. I’d consider this a good thing tbh, for inviting the class.
3. If you add someone who is NOT in your team in the meeting invite they will not be able to use Chat in the meeting. They are not a member of the team so will not have perms to post. I'd avoid inviting none team members to channel meetings by design.
4. Some of you may wish to point your sys admins at the attached powershell cmds. They can use these to alter the behaviour of your group. No warranty and all that jazz.
Ashok N commented
Agree with Jennifer (post July 29). If the "Invite" problem cannot be solved, then at least give a provision to associate meetings notes, and Files with a channel.