Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
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181 comments
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Anonymous
commented
People started complaining that the information is all over the place in private chats but are related to different subjects where a teams or channel within an existing teams has been created.
We were looking into informing people to start using channel meetings as all the chat / files shared go into the channel, which is exactly what we want... but, we have teams of many people (like, 100+) and there is no way we can use this feature when sometimes there is just a handfull of people to whom the meeting concerns.... it also goes and add the meeting to EVERYONE in thier outlook calendar, as if we didn't have availability issues already when trying to setup a meeting in general.
Please fix this, it's a great feature, but the way it works right now is a show stopper.
Best regards,
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Aditya Shah
commented
I agree - if you can't limit the invitation to a meeting notice in a channel there is no point in using this feature.
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Michael Akerman
commented
Fix this pleeeaaase it's been so long and it makes Channel Meetings so useless even though they're such a great idea in concept!
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Chris C
commented
I am having the same issue. The whole point of the Channels is to subdivide the team and avoid dragging everyone into everything. If meetings were set up in the channel this would capture the chat in the channel also an important record of discussions. Please add invite whole team or selected members option.
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Raphael Rondof
commented
The Group was created with Set-UnifiedGroup -AlwaysSubscribeMembersToCalendarEvents:$false but all Guest Users received an invitation. Only the ones in the organization did not receive one.
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Nicklas
commented
Why not include a choice for the organizer. I.e "Invite the whole team", "Invite specific members/guests" and "open channel meeting" (no one get's invite to outlook). Then have that setting decide how the invite is being sent out.
In my opinion, straight forward and the organizer is in control of who get's "pinged" with the invite.
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Natalia Fuentes
commented
Why would I have channels in a team for different functions if everyone gets added to the channel meeting? I would have to create separate teams for everything. That is absurd! So why is this not done after so long? Apparently to keep zoom in business.
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Robert Dunlop
commented
Agree. so frustrating that this goes to everyone in the team. It's a work-stream meeting or subject matter group on a specific topic. It only seems to have meetings for the whole team.
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Kristopher
commented
Not even sure why participants need to be specified if its going to send an invite to the entire group. Really counter intuitive. Furthermore seeing that this original thread is from 2018, it's been 3 years and no developer recognition
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Bianca Ioana
commented
Yes, very frustrating, makes Channel Calendars un-usable.
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David
commented
This behaviour is completely mad and makes the "Schedule a meeting" button in the channel pointless and a hazard. You select a specific set of invitees, and then with no warning it invites your entire organization. Even that it posts the meeting text in the channel is unexpected, but I wouldn't mind so much if uninvited people could turn up through the link in the channel if it weren't the case that it was spamming the entire organization by email too.
It absolutely beggars belief that this even made it out the door as a released product in the first place as broken as this.
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JThye
commented
Yes, this is a major problem, and an embarrassing moment the first time it happens when you have
to tell people to leave a meeting, sorry you weren't invited! Assigning people to specific channels within team groups would help, but it still should only invite those you select. Having the option to select all member of the channel would be okay, but don't do it for us! -
Kristie Charlton
commented
I agree, with all of the above. This needs fixing. I need to be able to arrange meeting with certain students/colleagues without everyone being invited to it via email.
Also I don't want to have to go through and ask all students to change their settings as sometimes i may need the students to receive them and then the next day I wontIt would be very helpful to be able to change meetings and have the option to NOT send an update if you are adjusting small things within the meeting.
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Verner Jensen
commented
I totally agree this is annoying, I have been creating a range of meeting for several ongoing project and I have created the meetings froms to be able to save recordings of the meetings.
However it seems that I have invited all of the members to the meetings.
please make a marking in the Invite to see that all users for this team have been invited.
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Tony Roper
commented
This is painful - when you show the meeting schedule details it doesn't highlight the fact it's inviting everyone in the Team. This needs to be channel specific.
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Anonymous
commented
same issue. Alllow public channels with a subset of users of main channel with channel speciifc meetings.
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Michael Wolf
commented
The purpose of a channel is to select a SUBSET of the whole team to focus on a specific topic. That focus should include posts and meetings. Posts to a group are seen only by people following the group. This behavior should also apply to meetings.
What's the purpose of providing focus to some (and removing distraction from others) if that distinction is only made for posts, but not for meetings?
Please change this broken behavior. It dilutes the benefit of having focused groups if they don't limit the visibility equally for all kinds of communication (posts and meetings).
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Oliver
commented
I agree, this is very annoying. The way it worked before was perfect. I could select who to send invitation and choosing channel added this event to channel flow. Now all calendars are flooded with invitations. Not good at all!!!
Please fix this! -
Anonymous
commented
Same issue - Please fix it ASAP.
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Adrian
commented
I used this PowerShell script to prevent the whole team from getting calendar invite notifications.
# Set the team name to target
$Team = "TeamName"# This will ensure when new members are added to the team they do not subscribe to calendar events
Set-UnifiedGroup $Team -AlwaysSubscribeMembersToCalendarEvents:$false# Get all the current members in a Team
$Members = Get-UnifiedGroupLinks -LinkType Members -Identity $Team# Loop over all the members
Foreach ($M in $Members){
#Remove the team member from the "Subscribers" Link type using their email address.
Remove-UnifiedGroupLinks -Identity $Team -LinkType Subscribers -Links $M.PrimarySmtpAddress
}