Do not invite the whole team to a channel meeting
I saw a "Completed" story for this but that is FALSE. I scheduled a new meeting, picked a channel to mention it in, and invited the select people i wanted in it. It then proceeded to magically without my knowledge invite EVERYONE on our team which is a huge amount of people. We should be able to pick a room for the meeting to take place but not invite the whole team! If i want the whole team there i'll add them as participants!!
Jameel Shihadeh commented
Maybe the backend wont play well with everyones hoped-for solution and that is what is taking so long, but I would almost prefer you removed this feature entirely than continue with it as inadequately featured as it is (I wont say broken - clearly it does what it was designed to do. I'm just having a hard time trusting the designers)
My preferred solution: provide users a dropdown option before required / optional attendees to select some groups: for example, "Team Members", "Team Members - Internal", "Channel Subscribers", "Custom". Where Custom lets the user specify required/optional attendees. This way everyone gets their cake.
Another helpful thing would be a warning before hitting send that the meeting will be sent to everyone in the Team / subscribed to the channel.
Keith Landau commented
Please make it more configurable to control the invitees to a "channel" meeting.
The conversation chats and recordings and files from meetings related to a channel topic belong in the channel. But the value of the visibility to a large "team" is offset by the calendar sprawl and spam.
Angus Lavin commented
Loving the new channel calendar but really need to sort out the emails invites to team members who are not involved in the actual meeting.
Micah Boland commented
This is a big issue for the company I work for, which has 55,000 staff members, and a Team may have up to 1000 members.
When we create a Channel Meeting (the channel may have 50 members), the invitation goes to up to 1000 staff.
1. A possible resolution is only invite users who have notifications turned on for that channel.
2. A preferred method would be allowing users to 'Follow' a channel, while retaining granular notification preferences too. (Previously MS dropped 'following' a channel and introduced 'notification preferences'. We need both for this exact reason, and so we can get a report/list of who is following each channel and can interact with those users.)
Then only the users who have followed the channel will receive a calendar meeting invite, and not the whole Team!
Nico B commented
We are begging you please
We are on our knees.
More seriously, what is the purpose of an invite in a channel if it invites everyone ? The expected behaviour is that if you invite from a channel, that only the channel participants is invited.
Carol B commented
We're having the same problem - very embarrassing when there are confidential details being discussed. This needs to be fixed so that the people I invite are the ONLY ones that get invited! Please fix this!!!
TED LAURENT commented
So ... is there someone from microsoft who actually MONITORS this site????
How long can it take to change what is obviously a feature that is undesirable?
Its been over 3 years now.
I just tried this yesterday too. I had sent out the invite to the right people, then I see a strange e-mail from Microsoft suggesting it was trying to send it to others. Then later when I checked my Teams Calendar app, it showed other people in my team I didn't invite. I tried it five times and it kept overwriting what I told it to do. Reminds me of the Vista days, are you really sure, nah, I don't think let me fix it for you. Of course, you can't schedule in private channels, so there is literally no option, and no I not going to create ten different teams just so I can host meetings with the right attendees. Cannot believe this is the default action.
Kelly Meijers commented
This idea has already been submitted in 2018 and is still not planned? I need to request a new team every time I run workshops because this is not working. When do you think this will be planned?
stéphane Smith commented
We need this to work. People are planning recurrent meeting in a Channel of a Teams but the whole teams gets invited by default.
We want to use the feature available for us in Teams without the magic of Teams sending out an invite to everyone . we need to send it only to a specific group like a TAGGED group would be great.
We are having the same issue, a meeting scheduled within a channel is sending the invite to everyone on the team - invisibly behind the scenes and not able to remove/edit.
IT is not keeping the meeting invite to the subset of users that were invited to the meeting within the channel.
Luca Fabbri commented
Why is it working fine in one team I'm managing, and not in another one? I've not found any difference in the options of the two teams... I find the functionality so useful when it works, that's so frustrating!
Dietmar Berg commented
The current mechanism REALLY causes confusion. There is no clue as to who gets an invitation; some people are shown as "optional", others are not shown at all and still receive an invitation -- UNUSABLE!
Heherson Tan commented
Same issue for me. I want to have the meeting done in the channel, so the discussion thread is in there for everyone to see, and people can join if they want to.
I do NOT want to invite all 40 guys in the channel.
We are having the same issue. If you are not able to limit the invites to the meeting invite selected and/or those only in a specific channel if a subchannel, then having meetings associated with Teams is useless.
People started complaining that the information is all over the place in private chats but are related to different subjects where a teams or channel within an existing teams has been created.
We were looking into informing people to start using channel meetings as all the chat / files shared go into the channel, which is exactly what we want... but, we have teams of many people (like, 100+) and there is no way we can use this feature when sometimes there is just a handfull of people to whom the meeting concerns.... it also goes and add the meeting to EVERYONE in thier outlook calendar, as if we didn't have availability issues already when trying to setup a meeting in general.
Please fix this, it's a great feature, but the way it works right now is a show stopper.
Aditya Shah commented
I agree - if you can't limit the invitation to a meeting notice in a channel there is no point in using this feature.
Michael Akerman commented
Fix this pleeeaaase it's been so long and it makes Channel Meetings so useless even though they're such a great idea in concept!
Chris C commented
I am having the same issue. The whole point of the Channels is to subdivide the team and avoid dragging everyone into everything. If meetings were set up in the channel this would capture the chat in the channel also an important record of discussions. Please add invite whole team or selected members option.
Raphael Rondof commented
The Group was created with Set-UnifiedGroup -AlwaysSubscribeMembersToCalendarEvents:$false but all Guest Users received an invitation. Only the ones in the organization did not receive one.