Create alias mention groups, or mention DLs like @here (Slack has this)
Can we @mention everyone in the team at once (group) instead of using @ for every single name?
Also, can we use a different first name than the system because people goes by different name?
It will help if we can copy and paste the @ mention for new conversation.
Basically, I'm looking to be able to create an "@" alias for different groups of people within a team.
Use Case:
We have a team with 3 designers, 2 mobile devs, 2 strategists, and 2 web devs. It would be nice to have the ability to set up tags like "@design" or "@strategy" that would notify the people added to that particular tag - rather than having to tag them all individually every time I have a design question.
TK
shared this idea
47 comments
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DH
commented
@Microsoft or maybe it would be more appropriate to just @MicrosoftTeams, but no - can't do that. I can't even create a Private Channel in MS Teams to @everyone there b/c Planner is not supported in Private Channels. Lots of misses in the MS365 and Teams funcionality that I've been discovering lately as I work hard to convert our team from email and shared folders, but these easy misses are making that harder than it should be.
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TW
commented
I can't believe sub-groups is not supported - especially on a tool that is being adopted across large enterprises as a de facto collaboration and project management tool. I have stakeholders who want to be able to check in on progress from time to time, but they don't want to be notified every time i do an @team. The channel work-around is useful on some projects, but there are plenty of cases where it's not an adequate solution. I want a @core_team for the ~15 people who are fully engaged, and a broader @team for the additional 5-8 leadership executives who only need certain types of updates. My current process means typing 15 names and hoping I haven't forgotten anyone. That's an accident waiting to happen.
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Kristin
commented
Agree totally with Rebecca - it would be a more efficient way of tagging working groups within a Team - the post might need to be FYI for some but important for particular working groups. This is a common problem I have with the usability.
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Rebecca
commented
This would be an ideal feature for both professional use and within education use - e.g. we have a Team set up for student support for distance students and it would be wonderful if they could tag the student advisors as a group rather than typing our names individually, e.g. in case the person they tag is away etc.
Professionally, it would be a more efficient way of tagging working groups within a Team - the post might need to be FYI for some but important for particular working groups. Tagging 5+ names is time-consuming and not a great user experience! -
Kevin Samnick
commented
This would be great, Teams can be used as a service tool and would be more flexible if we had these. No need to hide it away in some super admin area either! Let team owners create these in the 'members' area or in a new tab under 'manage team'.
We have a T&L context with student support and classes being hosted in Teams - and we have no way to let students tag an entire support group, or their tutors, etc.
Adding alias groups would be great! Outlook has had them for decades to organise 'mailing lists'. This would be pretty much the same concept. If MS wants to get into the working world and education spaces, this is a key feature to have.
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Arnaud B.
commented
Hello, i agree with this. Get attention from students in team which members are teachers and students will be usefull.
Help ! -
Heine M. Petersen
commented
This would be useful for both businesses with a large amounts of people, but also smaller businesses. This could setup project specific groups to mention so only the people in the project would get notified. This should also be possible to create such a group on the fly so that users can create project groups on their own.
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Toni Halonen
commented
Hello! @Microsoft: When you can develop such function? Would be highly useful.
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Vincent Colombo
commented
I'd love to know where this is on the roadmap. We have a team with channels for people to escalate issues in our different environments. A large number of people need to be in the team, but when they escalate issues I want them to be able to @ mention the operations team I manage and have the notification go to only my team. This is critical functionality for us.
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Jovica Aleksic
commented
We do have a channel "Development", and we can do "@Development" to notify everyone there. However, for one thing, a couple of non-developers are in that channel as well (POs, PMs), and they will be notified as well.
For the actual thing.. I'd love to set up aliases for @Frontend and @Backend that alert the right group of people from the team, e.g. about some defect or with some question.Sure, we could create more channels for this, but that's a) overhead and b) just a workaround.
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Vladyslav Ukis
commented
Really need this to be able to address @product_owners, @project_managers etc.
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Matthewg
commented
Agreed. We have a global team which contains members of both our Leicester and London offices. but sometimes i only want to tag one office. We already have Exchange distribution groups why not integrate them into teams aswell?
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Rebecca K Williams
commented
This would be great to add people to sub groups within a Teams/Channel. I have a Team with over 150 and need to manually @ 30+ people for a specific message on a channel. I would love to just create or add people to different subgroups.
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Carl L
commented
Yeah, this would be great as there's too many people who need to be in channels but aren't in a position to actually help, they're just spectating, so having them being notified is useless.
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Carty
commented
We have been using this across slack and flowdock and has been great for incident management.
This has my vote.
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Joseph Dunphy
commented
Use case: team of 30 (tech folks, MD's, PharmD's, clinical editors, etc.) broken down out into 12 channels (projects/lines of business) would be far more effective if at the team-owner level you could define who gets notified when tagged no matter where the tagging took place (as long as those folks have access to the channel) -- even if team owners could customize who receives the @channel mention without requiring folks to follow the channel
Current workaround: build out your channels > have each of your members that you want to receive the notifications follow the channel > unless you want them to get notified of EVERY post then have them go in and turn off banner notifications for followed channels -- this makes it so they just receive the banner notification when someone uses the @channel mention
More context: when working with large amounts of less tech savvy individuals but they're crucial for business operations (like our larger Team with 182 members and 25 channels) having this level of control at the Team Owner level would greatly improve adoption and ease of effective communication.
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Pierre-Yves
commented
I added a vote, it will be very helpful if it can become available
Thanks
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LS
commented
Voted. This would be very helpful!
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Anonymous
commented
Great idea for huge teams!
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Lee Morfill
commented
Another vote from me please, this adds further channel/teams boundaries/complexity it seems when I could simply notify groups for specific purpose but others can still see content.