Stop Emailing Everyone About a Channel Meeting
According to this feedback item this is completed but it is still happening: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/17285378-not-automatically-invite-the-whole-team-to-a-chann
I did find this blog post that describes how to turn it off: https://blogs.technet.microsoft.com/skypehybridguy/2018/01/06/why-do-i-receive-invites-to-channel-meetings-in-microsoft-teams-mystery-solved
Please change the defaults here. Channel meetings should default to NOT EMAIL EVERYONE.
Dietmar Berg commented
The current mechanism REALLY causes confusion. There is no clue as to who gets an invitation; some people are shown as "optional", others are not shown at all and still receive an invitation -- UNUSABLE!
Michael Akerman commented
Absolutely the worst part of the Teams experience to me. No indication of who will receive an email, no way to control it, and it's still happening to this day! I suspect most people have simply given up on channel meetings...
Kristie Charlton commented
I agree, with all of the above. This needs fixing. I need to be able to arrange meeting with certain students/colleagues without everyone being invited to it via email.
Also I don't want to have to go through and ask all students to change their settings as sometimes i may need the students to receive them and then the next day I wont
It would be very helpful to be able to change meetings and have the option to NOT send an update if you are adjusting small things within the meeting.
I confirm the bug still occurs, every member receives invitation, it makes channel calendar useless.
We still have an issue with this - when creating meetings in channels all guests receive an email regarding the meeting. This makes a lot of disturbance in their mail box, not possible to keep track of which meetings they actually are supposed to attend.
Is there a workaround and hot fix we can apply today for this bug
Nathalie Boislard commented
En effet, il serait important que ça puisse devenir une option dans la page de définition des réunions. Cette page des réunions devraient aussi contenir des paramètres qu'on pourraient régler de manière personnalisée et durable.
Aussi, dans cette page de définition de la réunion, nous devrions pouvoir avoir accès directement aux options de la réunion, sans avoir à accéder à une nouvelle page différente.
Jean-Guy Schneider commented
This is one of the most annoying "feature" of MS Teams - if this could be fixed, that would really make life easier!
Roberto Baldassar commented
We are a school, and trying to use TEAMS for lessons. It's a crazy thing on several points of view and this is one of them.
For every lesson (1 hour, 4-5 per day) arrives an email with buttons to say whether the student wish or not to participate and to propose another date/hour...
Totally wrong message to a student in a school with fixed lessons.
Damon Betlow commented
They did change the default. If you create a new group/Team, it doesn't subscribe users to events by default.
Craig Bielefeld commented
This same topic was just brought to my attention today as a manager wanted to only invite 5 members of his 20 member team to a meeting. When he scheduled the meeting he thought he was only sending it to the 5 members but Teams sent it to all 20 users. Need to be able to schedule and invite ONLY the members of a channel and NOT the whole team.
Luca Icaldi commented
Go vote for this one, it's the same topic: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33656554-do-not-invite-the-whole-team-to-a-channel-meeting
Luca Icaldi commented
I can't ask the entire team to change their settings as described in the blog post. My preferred solution would be to specify whom to invite - either specific people or the Team or Group.
Tom Ellett commented
Did I miss something? The blog post referenced above seems to be about controlling receipt of channel emails, not prevent them being sent to the whole team. If the above blog post does describe how to prevent channel invites being sent to the whole teams, please make it plain for me. Thanks!
Also, why is the group set as required in the meeting invite? They should be optional 😜