Assigning a non-member to a task in planner adds them to the Team
If you assign a person a task in planner who isn't a member of the team, they automatically get added to the team. There is a message which says non-member but I don't think this is clear enough.
There should be another warning/pop up telling the user that if they assign a task to someone not on the team they will get added to the team. This is a security concern!
Francesco Morsillo commented
This post is suggesting to just add a warning. I agree with @justabill that such function is necessary.
I found a USerVoice item that proposes this.
Please vote it and maybe Microsoft people will see the light and update this poor software.
Honestly, I believe nobody would choose Planner if it did not come with Teams....
Come on Microsoft, really? The most common sense stuff is left out for years. Why is this not implemented yet?
Just a Bill commented
This is a necessary requirement. There are any number of cases where one would want assign a task to an individual outside the team. That individual should not see the entire volume of information for the team.
Case in point: A management team creates a task for an office assistant to complete. That OA should not be purview to the entire management teams file library. And in order to track the progress of the task the management staff should not have to join an OA group (the intent is to consolidate tasks, right? not make people navigate multiple groups just to find who was assigned to turn off the lights!)
I want to be able to assign a task/ view the planner to someone outside of the team or to an organisational guest - and they would only be able to see / update their specific task. They would not see any of the other plan / team contents (e.g. members, documents, tasks, etc.)
I want to be able to assign a task/ view the planner to someone outside of the team or to an organizational guest - and they would only be able to see/update their specific task. They would not see any of the other plan/team contents (e.g. members, documents, tasks, etc.)
Carolyn White commented
I am in agreement and would like this function when adding a Planner or List to a Teams channel. I would like the person to only have access to the task they have been assigned and also get notifications on due dates.
This was a short sighted piece of design imho. I run a team of project officers, I have a team planner and assign tasks, they're all members so that's no problem. I created two new channels relevant to my teams business, one for the steering group, and one for the Board. I create planners for each channel so i can assign high level and strategic tasks to executive level staff. 1. I don't need the rest of my staff seeing these executive tasks as they are sometimes sensitive, and 2. I don't need senior management having access to my teams planner and all their activity. 3. I'm super precious about the planner contents and don't enjoy people roaming around moving things about and completing or deleting things willy nilly. There should the ability to assign a task to a person without granting that person unbridled access to everything, Just let them access the job card they're named on. I realise I can achieve this by asking system admin to create me a new team per closed group, but seriously, I don't need to be running half a douzen 'teams' just because I want to restrict access to none members to the only allow them to view the tasks assigned to them.
You may be able to use Power Automate / Power App to assign a task.
Just granting access in those vs the full Team.
Please add this functionality. Promote to top! Want users to see my planner but not everything else in my sharepoint site.
Joshua Hrangkhawl commented
hi, my query is whether i can assign my co-worker or assistant to assign task on behalf of me when I am busy with other works or meetings.
Benjamin Donahue commented
Has this really been under review since Feb 19, 2018?
Agreed. This was really embarrassing for us with our team rollout. We had executives who expected to be able to assign a task to an individual, without them seeing all of the other tasks or make changes to tasks.
Not good for our presentation of this as a solution.
Paal W. Aanensen commented
This feature has been tagged as "under review" since 19th February 2018 - any news..?
In my opinion, Planner use will be very limited without this feature. For example, it could be very useful to use Planner when hiring a new employee. The plan owner in such an instance could be a general manager, and that person should be able to assign different tasks to different people, for example an HR manager taking care of work contract etc., a person from IT setting up user account etc., and department manager in charge of some other tasks. It makes sense to have an "onboarding plan" that includes all of these people without them being able to see all the other tasks (f.ex. HR could include "sensitive" information). Also, it doesn't necessarily make sense that all of these people constitutes an "MS Team", just because they're all involved in one particular employee starting.
I'd like to add someone to the Planner board without making them a member of the team.
Damon Betlow commented
Hmmn. Ok, something strange happens a couple minutes after assigning someone a task. That user's name gets replaced with Former Member. They still have access to the task, but anyone else that was co-assigned shows up as Former Member to them, although picture still shows.
Damon Betlow commented
I just assigned a non-member to a task. When I login to Planner as them, I only see the task at hand. I don't see the Office 365 group in Outlook, Teams, or Sharepoint. What exactly is the issue here?
I have the same problem as described in the comments bellow. I need to assign tasks for non-members and would like to do that without giving the non-members full access. Is there any news about the issue?
Has anyone come up with a work around for this whilst MS addresses the problem? I was thinking of creating a bucket for none team members that I wanted to assign tasks to?
Suggestions much appreciated.
maxime Desroches Charron commented
Yes !!! I totally agree about the idea of not having to add the a member in a planner group directly on the team group the file is also shared !!! We should be able to add someone to a planner but not to the private team !!! Exemple : we want to assign a task to any of the group of employees but, only the team of managers can access to the private team wich also includes the planner in a channel. Therefore, the employee could access to planner directly and do their tasks but they don’t need to be added to the team where the planner is also shared.
Hoping for a solution on this as we won´t start using planner until this is "fixed", which is unfortunate, because I like planner