Files shared in "chat" should work like Files shared in "Teams"
- Files shared in individual chats should appear under the files tab, both within the conversation and in the blue tab on the side bar.
- Files shared in individual chats should appear when searched for in the search bar.
Neither of these things happen. It's inconsistent, counterintuitive, and obnoxious. Please implement.
I have had this problem too, and trust me I find it not intuitive either.
I’ve sent this to the Files team and I’m going to find out where this is on the backlog so I can report back to you guys.
Meanwhile, the workaround is that you have to delete the chat message of which you sent the message.
Thanks and tweet me @skprufo if you have any questions!
Lisa S. commented
I agree. If we have a file already stored somewhere in SharePoint (e.g. associated with a particular channel) and share it in a chat (e.g. related to a particular project, or just with an individual), the system creates a new copy of it in a single OneDrive chat files folder, so now we have multiple copies of the same file. Sharing a file already in SharePoint in a chat should allow you to share a link with the correct permissions to that file instead, but keep the file in its original location. To me, this should be the default, not creating two copies of the file. People who aren't aware of this can create a maintenance nightmare for themselves.
If you go to your OneDrive, they should be in one of two places: the "Microsoft Teams Chat Files" folder, or "Shared with me". Unfortunately, those are where files for ALL your chats' files go, so it can be just as frustrating as searching for a single comment in an individual long chat conversation.
See also this similar user voices
Shared files inaccessible to new chat members in Teams
When sharing a chat to new persons, also files in that chat should be shared.
Group Chat: Make it possible for new participants to see previously shared files
Users who re-joined to the group chat are not able to see files in the Files tab. I would like you to improve this problem.
Group chats need a sharepoint document libary, behind rather than personal onedrive
Agree! Not intuitive. Wasn't saving files shared in chats because I incorrectly assumed that Teams would do it for me.
Slack does this nicely where you can always see the things that were shared between users at any time. Also, chats always can be accessed again and you can see the files shared within those groups or chats.
I hadn't noticed the Shared A File in chat. If it only shows up for a short time, then it will be missed if you leave your desk. We would like the ability to have both the sender and the receiver of files to be able to delete a file under Chat and the File Tab instead of only the sender being able to. It is set up that way in Teams Files and we want the same in Chat.
We'd like to have the ability to delete files sent to our conference rooms to ensure file hygiene within rooms' teams accounts.
Nicolay Astashov commented
After having a long conversation it takes ages to locate the file that you want to be removed/deleted. Please add feature to delete file directly in Files Tab.
I prefer having the ability or option to actually delete that file from within the chat or from Files tab.
Why do i have to find and delete the "Shared a file" message? What if there is a huge conversation after sharing that file?
I am seeing the same:
A file in teams can be edited right within teams.
A file in a chat (even if added in the files tab) cannot be opened within teams. It opens a new web page to a file that can only be viewed.
Chris Braunsdorf commented
When you share a file, a message is automatically generated informing the other person that the file has been shared. It took me 10 minutes to figure out that, in order to delete the file, you have to delete the message - if you click on the ellipsis next to the file itself (in the conversation or in Files), there is no delete option. Click on the ellipsis next to the "Shared a file" message and you can delete - but it's not at all obvious that this actually deletes the file or just the message about the file. When I went back to the Files tab, I noticed that the file was, in fact, gone. I strongly recommend that Microsoft change this interaction. Not discoverable and certainly didn't match my expectations.