Do Not Invite Entire Team on Channel Meeting
Right now, when you setup a meeting for a channel, it will end up inviting all users and guests of the team to the meeting.
If you have a large team, you usually don't want this.
The scenario around this is you have a team of 20 people. This team is then split out into physical 5-person teams. Each of those physical teams has their own channel where they can do a daily stand-up. These teams also want to have this daily stand-up in a channel meeting of only their team, not the entire 20-person team.
rob w commented
The outlook Teams integration IMHO is a fix to the current teams Meeting schedule problem that everyone is facing. So if you want to invite ONLY SPECIFIC people, use outlook-Teams scheduling. If you want to include every body use Team Meeting Scheduler. and yeah the Teams optional attendee and attendee to invite is a joke. Everybody gets invited.
One more bug. Did you know that if the attendee right click on the outlook calendar Team event, they are directed to another channel, not the channel that you have assigned. Nice one MS!!
Lisa Hanger commented
Hopefully MS will fix this issue. There isn't an advantage to have a channel (sub team to a larger team) with a calendar and be able to schedule just for that channel, if the entire team is invited anyway to a meeting. Will spend a lot of time letting those who don't need to come know it and it will create confusion for those that need to attend.
Vicki Maloney commented
When will this issue be fixed. Having MS Teams add people as Optional to a meeting is not acceptable. It is disruptive to the people that are being added as well as being disruptive to the meeting. I end up using the first 5 minutes of the meeting telling the "Optional" people that were automatically added that they don't need to attend this meeting and that MS automatically added them. Then they ask me why MS would do that. Please fix this ASAP!
Similar requests exists elsewhere in User Voice. Including a bug where members are receiving invitations even when their name has not been included in the Channel meeting details. Need to vote all of these up to get them combined into one.
Completely agreed! The fact that channel meetings are designed this way makes channel meetings almost worthless in my company.
Marcel Bokan commented
if i want to invite the whole team i could use the general channel for scheduling a meeting or not?
So when scheduling a meeting in a channel than it should only be posted an invited attendees of this channel
Agree, I am using Teams for a project I only want to invite certain members only to different meeting I dneed to attach the meeting to the Team site as I need to attach files that are in the Team site. You can only do this if your meeting is attached to the Team site.
Inviting all member is not good
It should be optional to include the entire team. We usually schedule meetings with smaller groups to discuss specific topics. The advantage of organizing the meeting from a Channel, or including the Channel is that the recording and details, notes will be available to the Channel automatically, so the entire Team would like to view the recording and details as well. Organizing a meeting from the Channel makes it also very convenient to be able to find the meeting recording and details. Currently, the whole team is invited because the Team is set as te organizer, instead the user that creates the meeting should be the organizer.
Zachery Swindle commented
it should be only people that have alerts and following the channel should get the channel meeting.
Jim-Barry Behar commented
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/17285378-not-automatically-invite-the-whole-team-to-a-chann says COMPLETED - but clearly the scope of this is very misunderstood.
We desperately need to hold meetings in a channel for documentation purposes, recording purposes, notes, etc., and only invite the persons we want and not the entire team to every single meeting.
Nick George commented
@Derek Thrasher So.. it technically invites the whole channel so they ca n join the meeting if they want to and see the contents of the meeting like video recording and notes, and chat. It will not send an calendar invite though unless specifically invited. This seems like a logical middle ground. Think of it like a calendar invite as optional.
You described my exact scenario. Seems like we'll have to split up into separate teams since there is no way to limit meeting invites to the followers of a specific channel.
Derek Thrasher commented
This story was closed (https://microsoftteams.uservoice.com/forums/555103-public/suggestions/17285378-not-automatically-invite-the-whole-team-to-a-chann) Yet when I create a channel meeting it still invites the whole Team. This has caused a lot of confusion especially since MS Teams prompts you to specify who you would like to invite.
Mike DePouw commented
Mike DePouw commented