Sharing files stored in teams with people outside of the team
Currently, the only way to share files stored through Teams, is to move to 'View in Sharepoint' and from there create links with access rights for staff outside of your team. It would be so convenient to be able to share files directly with colleagues who are not part of your team.
You can make a new team and add guest members outside your organization by typing in their email addresses. Then they can access those files stored when they download Teams. Note: Guest access isn't turned on by default. Your admin has to do that first and it can take a couple of days.
I would like see a way within Teams to make a channel or a specific document public. Working around this, we end up with multiple copies of the same document in different locations with high potential for loss of data integrity.
Why are files from Teams not stored on One Drive? Where are they stored?
Webex Teams is the answer to your problem.
Sophie Hannachi commented
Any news for this idea ?
I am quite surprised that there are only 115 votes in this case.
How folks do you manage "collaboration circles" not by copying many times the document, i guess.....
this is a really important point.
Totally agree. I had to write a giant help page on the various ways to share files using Outlook, Teams, and SharePoint for our Intranet. The options in Teams and SharePoint should be the same and should allow you to send as an attachment OR share as a link.
Anonymous/guest access with readonly option shall be provided to all users /groups inside and outside organization.
Many of the people don't even know, where to look for the files on teams.
Andrew F commented
total agree with the above. this may stop us migrating the company to teams, because most of our work is shared with other users outside our team.
Does this proposal include sharing files in a team chat?
Gil Velazquez commented
Hi everyone, just hit this same problem and haven't been able to solve it. How have you fix this issue on your organizations? We also have the NEED to share files to external people once the work is done.
Steven Kempson commented
This feature is effecting adoption in a big way. The share features of OneDrive and SharePoint must be integrated into teams to allow seamless sharing but more importantly an indicator that shows what has been shared outside the team.
MS Teams always starts off well and people get excited until they ask the dreaded question. How do I share a folder or team with someone outside the team?
My reply: You will have to open the file in SharePoint and then use the sharing via SharePoint.
Their reply: What's SharePoint? You just told me I can use MS Teams for everything.
Jonathan Baker commented
Agreed. Continuing to keep Sharepoint hidden but allow some of these "Sharing to non Team members" functions are super important features. I will add that all of the other links one can get for files in Teams make the sharing "Sharing to non Team members" even more confusing.
Tom De Craene commented
i agree. In addition, within the team, I would l like to have control over viewing and editing documents, so that I could lock it down after it has been approved & adopted, but still store it in the team.
Tom Dockstader commented
I agree. Documents that are currently being edited by team members may need feedback from other organization employees outside the Team. Allowing view or edit rights to specific files will increase collaboration while maintaining the privacy of the Team's communications. Case# 10883999
Rachel Profitt commented
To add to this, you can download a document and then manually email it, but you cannot directly email the file to someone outside your team. I do like how the attachment is presented in the email and forces internal users to go to the team to open the file and view/edit the file. But if you send that email to someone outside of your team, then that link won't work and it is really confusing because it looks like an attachment. We are working on content development projects with clients who cannot access the team, but ideally I would like to be able to share the document with the client when it is finished. One thought I had was to add a check box option on the Share dialog to say share as an attachment instead of a link. To take this idea of sharing even further, one day once I can invite my clients to channels within the team it would be cool if I could share from one channel to another channel. With the idea being that once my document reaches a certain status the client can see it but until then it is only for internal use. This might be achieved by having an internal and external flag on the documents/folders as well. I really need a more efficient way to handle the sharing of documents with external sources for the team to be a good solution to use moving forward. (PS we have an average of 50-100 document per project so the downloading then emailing technique is really messy).
Arve Aleksandersen commented
Agree with this one. I'm planning internal training for Teams in our organization and because this is not present i also have to introduce the concept of SharePoint Online to the users, which is not supposed to be on the menu at all. It's a small feature, but it's pretty important.