Delete files from Recent
It would be nice if it was possible to delete files directly from "Recent" under the Files tab
Kerri Beckham commented
Has this issue been resolved? Very frustrating not to be able to remove files from the share tray.
Craig Cockburn commented
What was the user need for this being poor?
Ed J commented
I too need to clean up my "recent" items, and cannot find a way to do it. I have several links to scans that were emailed to me from a company copy machine 7 months ago. The documents have long been deleted, yet they remain in the "recents" list. I tried going online into OneDrive with Chrome, Firefox, and Edge and can see the links in the "recents" list, but don't have any "delete" button action available to me.
What is truly amazing is that no action that tries to access the file, like opening it, refreshing the file list, etc., causes OneDrive to detect the problem and clean up after itself. From Teams, I get a message saying that either the item might not exist or is no longer available, yet somehow that isn't sufficient information for OneDrive to remove it from "recents"? Or from the browser I get a 404 error, and that doesn't clean things up.
My only hope at this point is that there is some sane backend logic that knows "recent" is a time-related term, and will drop items after N months.
WR Smith commented
Why am I not able to simply click a button in the "Recent Files" area and get rid of all the **** that is listed in Teams?
Hey Microsoft -- how do you define "user friendly"? Clearly you have a firm handle on "Hey, this works like sh8 -- let's sell it".
Hi, you can delete recent files on teams accessing to your Microsoft 365 account online. There appears at the bottom all the recent files of all the coworkers. You identify yours and remove from list using the right click button of the mouse.
getting fed up of having to search through 40 files to share the only actually open file.....subscribing to ZOOM by by teams
I think Microsoft are again missing the concept of Ease of use and innovation. A simple, delete button, followed by , confirm you wish to delete this file is just down to basics, and to think that this has been going on for over 2 years...there you have the evidence that Microsoft simply don't give a flying two hoots about your issues. However, put a multi million pound / dollar idea in their direction and they will overwhelm you with attention, Geo Politics and ignorance is bliss at its best here i'm afraid.
This feature would hopefully resolve a new bug in Teams I'm struggling with. Every day, I edit Excel tracking sheets located in various folders in Teams. No matter how many times I clear my recent documents list in Excel, all of those documents keep repopulating each time I enter the area of Teams where those files are "stored." (I know they are technically stored in SharePoint; I'm talking about where the links to them are kept.)
I first noticed this issue around the time that I installed Teams on a second device. Teams has been updated since then, so I'm not sure if there was an earlier update at about that same time that caused the issue. Is anyone else noticing this?
I've tried clearing all these documents globally and one at a time in Excel, clearing them one at a time on the Office 365 landing page, and checking the SharePoint 365 list to clear them (I didn't see them there). I can see them all under "Files > Recent" in Teams. When I clear them from the list in Excel, they disappear from that list in Teams, but then they ALL reappear when I click on the tab leading to the area where I need to access the next tracking document. (Note: just switching back and forth between "Teams" and "Files" in the sidebar is not enough to dependably reproduce this; going out to another Team and back to the Team with the files triggers this bug every time.)
We need to be able to configure the recent files list (like you can in other O365 apps: https://support.office.com/en-gb/article/customize-the-list-of-recently-used-files-in-office-apps-b70b195a-eaba-4750-87d3-d9723820137e) not least to prevent the unwanted screen sharing of a files list with 3rd parties.
Ok, I am not the most technical person when it comes to the interaction between Teams, Office 365, and OneDrive but I finally found a way to clear the recent documents list in Teams.
At first, I opened each office app individually and removed the files listed as recent. Did this for Word, PowerPoint, Excel, etc. You can do all of the files at once or just select them individually. This got rid of all the Office app files listed in the Teams recent list I did not want.
I still had .PDF files in the list though. It did not list all of my opened recent .PDF files though. Was not sure where the list was being generated from. I cleared the recent files form my .PDF apps but it did not remove the files from Teams. I finally discovered the same list of .PDF files in a recent files list in my online Office 360 account I accessed through Chrome. I believe these were .PDF files I had opened by accessing my OneDrive files online and opening them through Chrome. I was able to remove them from the Office 360 list by selecting the three dots to the right of the file name. I went back into Teams and the recent files list was now empty!
Not sure if removing the files from the list in Office 360 also removes them for the individual Office apps. I suspect it would not. I think Teams gets its list from the online Office 360 list. I probably could have gone into Office 365 online originally and seen all of the files and removed them in one location rather than open the individual Office apps one by one. It would be very nice if you could do this in Teams directly. Maybe one day. Hopefully this is helpful.
Sure would be. What is taking Microsoft so long to fix this?
Sue Savidge commented
Yes, this feature is desperately needed!!
Is this not being addressed yet? So I am not the only person who got embarrassed in front of my team with my private files being displayed while giving a demo. Teams, are you listening to our cry for privacy?
Frank Bottone Jr commented
Any resolution to this yet? Specifically, Microsoft Teams retains a history of files you open from Office D365 that is visible when you go to share a file or screen. It appears that you have dozens of screens or programs open, when in fact, most are historical. You may now want others seeing them when you share your screen vs a program.
I agree completely. I have several files that I can not delete from Teams. OneDrive, somehow, stored my personal files to Teams. I've moved/deleted these files but they still show up under "recent" in Teams....from months ago. Ugh. I look like a total ******* and everyone in my company can see my "monthly_budget.xlsx" and "Grandma_Letter_2019.docx" files. This is TERRIBLE. I don't know how in the **** these files got to Teams in the first place. I don't even use OneDrive and wish it would go away.
This article might provide a temporary solution to this issue:
It is a must have option !
Steve Sawyer commented
TEAMS needs a delete option on the recent list!
When I want to do a presentation to investors, I don't want other investors seeing who I'm pitching too.
It's very distracting and the files should be removed from the tray when you have completed the presentation. I have so many meetings in one day and various files it's not allowing me to be productive and when I have clients it looks dull when we are trying to sell this!
Some files that are deleted are still listed so even an option to remove the item from the current view/recent view would help.