functionality to send email to all members in team
Can we add functionality to send email to whole team at once. I am not sure if it is already there.
Updating status based on comment from community member. Will update again when we receive further giving info on the scenario.
Same issue today, create the team but cant send an email. would like to send an email to top hierarchy level not in the group and copy all the members but not possible, need to create a outlook list or add manually....so basic...holding back hard during corona environment working from home.....
Definitely need to have the ability to email via outlook without Teams running. Most of our users close the app completely after completing whatever they were using it for. If I need to send an email to the team it will need to go to outlook to reach everyone, especially outside vendors.
come on, it is essential, what are you waiting for?
Another vote for this. Totally basic.
Ok Microsoft - I will post YOUR reply in a place that people will see -
Hello everyone. Teams is backed by Office 365 Groups. Depending on how your IT department has configured the service all you need to do to email an entire team is simply use the Team name in the “To” field in your mail client. So I have a team called “M365LP Service Managers” On the occasion I need to email everyone I will hop over to Outlook and use that team name in my address. The same function works for invitations to meetings which then go to the members.
If your IT dept has removed these addresses from the global address list then you can use Outlook to navigate to the group, and click “send email”. You can expand the group to all its members to ensure that people will get the email in their personal email box. There are settings for this subscription when the O365 Group is provisioned.
Hope this helps!
Hey everyone. Before you add your complaint you should click on the tiny blue link at the top of this thread - SHOW PREVIOUS ADMIN RESPONSES. Microsoft - if you post an answer to a problem you would do well not to hide it behind a tiny, light blue link. YOU SHOULD POST IT IN BOLD AT THE TOP
I just wrote a big complaint about this from a teacher's POV dealing with COVID. Then I saw the link at the top. It is 4 months old. So I assume all the queries since then have been left unanswered by coming on this forum.
This seems so basic. Especially because of late adopters or people who rarely use Teams. It's a punishment to those that are competent with Teams because we have to make a separate email distribution list--what a pain.
I thought I was just an idiot and could not figure out how to send one email to everyone in a team all at once.
It appears that someone else is an idiot for not thinking this would be an essential component of Teams.
The requirement is simple. I'm setting up a new team right now, and wish to email the members I've added as to the purpose of the team, and what they should use it for. If I don't do that I know the users will never even look at the team - people are added to teams all the time and will just hide them if they don't understand the purpose. So posting the purpose of it to the Team itself is a non-starter as it won't get read.
As the Team has 200 people in it, I don't want to have to manually email them all. I've just had to spend 2 hours getting the users onto the team - and now I need to type out 200 individual email addresses? Can you see how crazy and inefficient that is.
So - I'd like to be able to send an email to all the team members to inform them of the new team.
Hope that clarifies the need for this and you can progress with this request rather than parking it as you don'tunderstand why people might want this (despite the number of responses you've had).
Andy B commented
I find it astonishing that this is not available from Teams. How could anyone have ever thought it wasn't a fundamental requirement? I suggest you address with urgency!
Paul Coulter commented
I agree with all comments listed this should be a standard feature not an optional one
yes, this would be useful
Big T commented
I think the best option would be to allow Teams to sync all users to be in a new contact group in outlook, that way they can see and email all users in the team without having to add it to the GAL for people to see who maybe shouldnt be able to see who is part of a group. This also prevents the users from having to manuallly update and add and remove users to every members contact group if it automatically syncs based on the members of the Team.
Micorosoft's reply is clearly not acceptable to the user community as based on the posts I'm seeing. As a great many users have noted, this is a must-have feature, not a nice-to-have. There should be a simple one-click way to send a conventional Outlook e-mail to all members of the team. All other variants proposed by Microsoft are a non-starter.
Neeraj Kant commented
This is a must add..
Aidan Bourke commented
Definite requirement, fundamental to acceptance of Teams.
Kat Whiteley commented
From whom are you awaiting further info before you explain? You @mentioned someone and I can't find a comment from that person?
You say that it is possible to send emails to the entire team for both of these scenarios: "One for notifications (a regular email) and one for meetings". Can you please explain how these are possible?
When I establish a primary SMTP address on the group ... why doesn't it e-mail the group members? This should be the default functionality.
Mr. Mark Zagursky commented
I thought it would be built in that when I post something on my team site, the team members would get some notification that a new news post was posted. Apparently Teams doesn't do that??? Why post on a team site if every member has to go searching for a new post to the team site. Team members should get some type of notification that a new post occurred on the team site.
Srilakshmi Batni commented
I also need to send updates to the whole team. Since the team would not have Microsoft Teams open, they are not noticing the updates. An Email trigger seems the best choice