functionality to send email to all members in team
Can we add functionality to send email to whole team at once. I am not sure if it is already there.
Updating status based on comment from community member. Will update again when we receive further giving info on the scenario.
Scenario : a teacher creates a Team for his class, with private channels for group work. Being able to message everyone at once on Teams and by email by using the Teams / channel emails ensures more seamless communication.
It's ridiculous that we have to maintain a separate distribution list to send ordinary emails to all team members - some of whom are guests and not signed into our Team most of the time. This functionality is critical - the members of some of our teams are resorting to whatsapp because team members are simply not seeing messages!
I would really need two functionalities:
1) When I am in teams and I post something, to have a choice that allows me to also send the post as an email to all members
2) In an email to be able to specify a channel's email address that basically makes the channel behave as a list server: all members will receive my message (as well as the message being posted to the channel) with the possibility for team's members to reply to the channel address
THIS IS A MUST-FUNCTION to be implemented. I can't believe that this is not available....
I would LOVE to see this very soon, its such a pain to select everyone individually. I wanted to set up a team for our 50+ users but there is no point if i can't use the e-mail group to send to their individual inboxes.
Plus one for this. I can't believe this isn't a standard function. It was assumed it was.
We've 20 persons include Guests a general invitation to all the persons would be nice.
Now we must select every Single person
U B commented
Yes please, we really need this too, it is a total pain to maintain a distribution list that mirror the Team membership!
Steve Clarke commented
This would be incredibly useful. Or, at least let us export a list of Team email addresses that we can past into an Outlook group.
Badly needed! +1
I need to keep a copy of all member emails in the team and c&p it to outlook each time I want to send members emails. Crazy.
In my organisation email is sacred, Teams is another productivity tool. If you expect quick response to an urgent message it must go via email.
please include this functionality
We want to be able to send a calendar invite for people to accept the meeting being held in Teams so that it will be added to their individual calendars rather than having to know to go out to the Teams workspace to join it from there. Otherwise they won't remember that there is an upcoming meeting and miss it.
[Deleted User] commented
I've just been looking for this functionality in order to invite all team members to a calendar event and it seems ridiculous it is lacking.
I have however discovered that if you hover on the 3 dots in the top right corner, you can click 'get email address' which brings up an email address which (presumably) emails all members of the group.
Not helpful for calendar invitations though as I want to be able to invite each member and see their response.
Finally figured out a workaround for O365. 1) go to microsoft.com and sign into your work account; 2) In the top left there is a pulldown menu called "My Account"; 3) Select "My Groups"; 4) in the next window select the group you are interested in; 5) This brings you to the members of that group with their names and email addresses; 6) highlight and copy the list and paste into excel; 7) go to outlook and create a new contact group in the People window; 8) Select Add Member, then select From Outlook Contacts; A dialog box will come up with your current contacts - Do not choose any; 9) Place your cursor in the field at the bottom, next to the Members button; 10) go to your excel and copy the list of email addresses and paste the email addresses in the field in outlook. Select OK. It doesn't matter if you have any blank rows between the email addresses. Outlook will clean these up; 11) In the Name field, enter the name you would like to call your distribution list and select the Save & Close button. Hope this helps. I leveraged info from (https://answers.microsoft.com/en-us/profile/af38cd53-4d93-4187-90b5-7870b592faea)
Teams is based on O365 Groups which has an email address assigned to it. In my tenant for some reason when we send an email to the Group, only the Members get the email but not the Owners. I'm currently on 1st tier support going back and forth for 2 weeks now and they reply they recommend I use O365 Groups as they assumed I was discussing DLs. Brilliant! Anyways, they are pushing the case up the support chain (supposedly by email without my being cc'd). Hope they decide to fix this in the next decade! Looks like this post was posted in 2017, must be of utmost priority right?
Yes, this functionality is kind of basic requirement. Very happy to create a Team myself but soon after that very frustrated that i can not schedule a meeting with the whole team or simply sent out a mail to all members.
John Hunt commented
You can do it already by opening the teams files in SharePoint then going to conversations and then when Outlook Wed pops up you can follow that group. Works like a dream. Hope that helps.
Steve Workman commented
Re: comment on August 25 that this already exists. I've checked the mac app and the web app and this sends an email to the "Team" and dumps it in the team channel. That's not what we want here - we want to be able to put an email into the inboxes of every member of a team - super useful for calendar invitations!
This was included by default when Teams rolled out originally. They disabled it in ~Apr 2018 after outcry from admins about Teams groups cluttering up the Global Address List in Outlook. The two relevant commands are:
See https://microsoftteams.uservoice.com/forums/555103-public/suggestions/18706228-prevent-team-from-showing-in-outlook-global-addres for the UserVoice request to remove this. Personally I think this should be a changeable-anytime option in a Team settings page by a Team Owner, or better yet make it visible in the GAL only to people who are in the Team.
@Karuana Gatimu fails to mention in her responses above that these two settings are set to $true by default and need to be set to $false manually for every team in Exchange Online PowerShell cmdlets (there is no way to do it otherwise, unfortunately).
I don't see any Teams listed under Groups in Outlook.