Seperate libraries for channels.
Instead of using folders in the document library on the SharePoint site for each channel, create a new document library for each channel.
Karen Dredske commented
When I have a large team of people working on a variety of different projects, we are running into the problem where ALL views appear for ALL channels. That means that if a group working in a channel and adds site columns that are relevant for their project - those columns also appear in all the other channels. Then, if each channel creates more than one view the list of views becomes unmanageable and long. Bad user experience. We have now made this wonderful, simplified Teams document experience - more complex. If each channel had its own document library, then ALL views that would be available would be relevant to that group working there. It would eliminate the need for the extra folders also which just adds to the web address (which we all know has a character limit) for users who are working through a browser.
We need this!!
It would at least be nice to have the option to check a box on Channel creation whether or not to create a separate library for the new channel's files.
We Need It, We Want It. Give It To Us!
Ofer Gal commented
We have Team sites with up to 100,000 documents. Having them all under one library is not scaleable and we can't assign different security
Limahl Morgan commented
It would be ideal, as teams get bigger the libraries can become large causing performance issues. The increased control on permissions would also be useful
By having separate libraries for each channel you also get these benefits:
- Easier to have separate permissions for each channel and even sharing settings
- No more folders in the default doclib that confuses people, especially when they get renamed, deleted, etc
- Makes it possible to associate the default doclib with the general channel so everything that is created in the SharePoint default doclib can show up in Teams, unlike today where people are confused as to why their content sometimes doesn't show up.
With this it should of course become possible to:
- Reassociate an existing channel with a new doclib and move its content to the new doclib
Subfoldering eventual obscures the content and can effect Search. It makes so much more sense to make a channel create a library. Could institute the ability for individualized security for the channels, which has been a big request. Metadata and views/filters would actually work.
Robert Freeman commented
Libraries have a lot more capabilities within SharePoint and can be synced independently in OneDrive. Folders are antiquated tech in SharePoint.
One example, you can enable minor versioning for your published content channel library, but not enable minor versioning on your prep libraries.
Anthony G commented
Why not just folder and have subfolders, not sure how it would be different..