Cancel Meeting within a Series
When running scrum, often times single occurrences of a recurring meeting need to be cancelled. For example, on days where we have demo or sprint planning we usually cancel our daily standup. It would be great if we could do this with meetings that are scheduled using Microsoft Teams
Is it possible as the owner of a daily meeting, to cancel that meeting for a period of time (say 1 month) without having to do it on an Occurrence basis? The meeting will recommence after that time period so I don't wish to delete it as there are approximately 100 invitees.
Answered my own question: Edit Series, as custom, and change the starting date, that way it is only one message to the participants.
Omar Amin Ali commented
How do you respond to a occurrence adding it to the calander again because i cant see one of someones meeting
Sherri Cooke commented
We like to keep files that we frequently use in reoccurring meetings inside that event. Someone said if you delete that calendar event, all those fields are lost. I can't imagine that's the case. Can't those files automatically be saved inside OneDrive (hopefully somehow organized by event) in case someone deletes the calendar event? It's so much easier to have everything handy and readily available for the reoccurring meeting. Thanks.
Go to your TEAMS Calendar and click on the meeting you wish to update. You do not need to cancel meeting to update a single occurrence. Just edit the meeting with the new information and click send update.
Your calendar will automatically update the meeting for single occurrence and the rest of the series will remain the same. Hope this helps.
I would like to cancel one meeting in a bi-weekly scheduled set of meetings that will take place until the end of the 2020 year. I sent out the invite to my team and they've accepted. However, I need to cancel one of the dates in a series (occurrence? these both sound the same). How do I delete one meeting date? How do I ensure that it is removed from other people's calendars? Please help.
I've been able to cancel one meeting of a series, however this meeting was only removed from my calendar, all other attendees still have it listed in their calendars. How do I remove this for all invited to the meeting?
Ms. Stubbs commented
Hi, I cancelled a meeting series and wrote a note with an incorrect date - how can I edit the note? Please help!
As others have stated you can go to the teams Calendar and cancel the one instance or the series, but I have not found how to move the time or date of one instance or the series.
This should be added or made more clear if it exists.
Solution: Modify the meeting instance from the Meetings view from within Teams. Navigate to the meeting instance (limited to a couple weeks out, fix requested in other posts), select the meeting, click on Edit, select instance, then cancel meeting instance. Meeting modifications performed by selecting the meeting from within the Team/Channel are applied to the whole series.
I should be able to cancel a meeting in a series from either the Outlook or Teams client. As someone else said, it is my meeting, after all.
With Holidays such as Christmas and New Years coming up, we really need this now, because recurring meetings that go all year will be hard to cancel for the holiday dates. Looking forward to a richer Teams experience! Thanks, Jason
Jennifer Simon commented
Would love to see this feature. The ability to cancel with a single click similar to Skype meeting would be great. Current situation in my Teams channel is that the Channel is the owner of the meeting and I would like to be able to cancel/edit on the fly as it is in fact MY meeting. Thanks.
this does work once you understand what you need to do. but it would be much better to put the option in the meeting somehow.
Jeffrey Chongsathien commented
When you Cancel Meeting, you can choose Series or Occurrence. It'd be better if it Teams recognized that the meeting is one of a series and presented both buttons at the same time.
Joel Leichty commented
This feature does exist, but in a confusing way. You need to go into office.com and find the Office 365 Group Calendar. From there you can modify meetings sent from the Teams App.
Microsoft Teams should make the Calendar management process much clearer.