Teams Live Meetings - entrance and exit announcements
While holding a live meeting in Teams, when someone dials in to the meeting or leaves the meeting, their entrance and exit is announced to the group. This disrupts the flow of the meeting when someone is talking/presenting. Please allow the meeting facilitator to turn off notifications of members entering and exiting the meeting. In addition, the option of universal mute would be great, as unmuted participants can often result in echo feedback which disrupts the meeting.
David Dombek commented
Must have entry exit tones on app users as well as phone users. Need to be able to rename a user's phone to a real user name.
Jill Jordan commented
This is definitely a needed change! I have turned off the notifications because, as many stated, it causes a major disruption to the call - especially when attendees join late. The down side to this is there is no notification when someone joins. I'd like a simple tone such as skype and webex has so that we will know when someone joins or leaves.
Arefur Rahman commented
this should be very necessary features and should be able to turn off as admin
Amar Saini commented
following two feature if you can add in ms teams in future
Need to setup entry/exit notification for every meeting separately?
Need to setup to show a pop-up instead of tone or phone number? .
Announcements need to be mutable on the chat room as well. With a large meeting, my chat room is full of entry exit announcements and the actual questions and user chats are buried in the mess
How the heck is this not an option already??????
Microsoft needs better moderation of its user-voice sites to close out old issues. You can disable this setting for all users by following this article: https://docs.microsoft.com/en-us/microsoftteams/turn-on-or-off-entry-and-exit-announcements-for-meetings-in-teams
Tim Richter commented
Agree. This should be a high priority. It is especially disruptive for meeting that dismiss part of the attendees at different times.
Just adding another vote to what has already been stated. The default should be that the announcements are turned OFF.
Kathy Lummen commented
Agree, there should be a default setting with the ability for the meeting organizer to easily change the setting for their meeting.
Billy Kesserwani commented
Very annoying that this is not possible...You CAN set it up, when you are creating the meeting... click on "meeting options"
As a meeting organizer, I've tried toggling on the entry announcements in meeting settings, but I still don't get entry announcements
Same thing here. This is an annoyance and these options should be set as default by the admin but should also be changeable by the end user to have a complete control over the meetings.
Large gatherings is very painful in Teams. The announcement feature must allow the host to control:
1) their own announcements defaults on a per meeting basis; 2) only host hears the announcement, and 3) everyone hears the announcement. Also dial-in users should have the same settings separate from non-dial-in users. In some cases our users want to hear the dial-in lurkers joining. The same goes with the wait in lobby feature. Lobby should be targeted to all or just dial-in for additional security.
Sean Dezarn commented
This should be controllable by the end-user on a per meeting basis instead of only being adjustable by administrators modifying conference bridge settings (which affects all meetings for a particular user or group of users).
It would also be nice if there was an option so only the meeting organizer hears entry/exit announcements, which is available in other UC platforms.
Mark Luff commented
Until the entry / exit tone can be switched off by the meeting organiser, like it can be done in WebEx and most other tools, Teams is not a viable meeting tool for large gatherings, which are needed now we have a global lock down situation. Basic functionality such as this and pop out windows for chat make Teams one of the most annoying tools I have used and seems way out of date with what we need and have got used to from other tools. Was any user requirement gathering activity done when developing this tool. Just looking at the competition should have been enough to know what the baseline should have looked like.
Entry and Exit announcements are quite annoying during meetings especially large meeting, not only that user or meeting initiator don't have control over it, the only way it can control is through admin center which then applies to whole organization.
We need that feature availble to Team \User\meeting level.
We just had our first large meeting using Teams and we're not impressed! Presenters kept being interrupted by people entering and exiting using their phones. We'll definitely go back to using Skype next time! At least that also gives us the possibility of unmuting all attendees beforehand (when only one is going to present - and we don't want others to interrupt by accident). And it doesn't help us that we can disable this at organisation level - it needs to be done at meeting level.
You can disabled this at the organization level. I don't believe it can be disabled at the user or meeting level, but I could be wrong.
Open Teams Admin > https://admin.teams.microsoft.com
Click on Meetings & Conference Bridges. Click on Bridge Settings. Over to the right turn off Meeting entry and exit notifications. Click Apply at the bottom.
This needs to be done sooner then later!