Team owners should have full control of meetings within a team
We have a team meeting that was created with the following steps:
- User A created team, invited other users to team
- User B was added as team owner alongside A
- A creates a recurring meeting
- A leaves the organization, account disabled
- B does not have any control of meeting created by A, so creates a new meeting for control
- Meeting created by A continues to exist on calendars, as it cannot be cancelled or edited by anyone
Team owners should have full scheduling ability for team meetings to avoid this issue. People who initially created the meeting should be able to edit them as well, but the team owner must have full control.
Tomas Vokoun commented
As a team owner, I would like to have rights (meeting options, presenters assignment, join any meeting...) to all the meetings in "my" team.
Motivation - to be able to help less-experienced teachers but not to be forced to be an organizer of all the meetings.
Has there been a resolution to the issues of canceling a meeting that one owner created and now is not with the team anymore and the other owner wants to modify?
I agree. We had a teacher that had to go home mid lesson. The other teacher who was also an owner for the group, couldnt end the meeting. The owners of a team should have full access to meetign options and be abel to end a meeting.
Totally agree. It also doesnt appear to allow owners to be able to set Meeting Options
Theresa Meyer commented
2 teachers share a class. Only the teacher who created the meeting can start the meeting, while the other "owner" is stuck in the lobby and can't share his/her screen until the person who set the meeting gives permission. What is the purpose of both being OWNERS if only one of them has any control? The fix for this seems to be a simple permissions setting. In the meeting options, it only gives permission to allow members of the organization to bypass the lobby (well, that includes the kids, so it defeats the purpose) and when trying to set the default for presenting, it won't allow Specific People to be added.
Like in Outlook, if you want to give someone right to your calendar you can share it with them and edit the restrictions. You seem to not be able to do this in Teams.
The great thing about Teams Calendar is that you can keep meetings within channels to not lose chats and files. But if you do not want to be the organizer for this meeting anymore you have no option but to still manage it.
An example - I was an EA to the COO of the company. I changed position and he now has a new EA. Every meeting that I set up for him from my Teams calendar (as I cannot get access to his) I had to either cancel or keep managing. There was no option to switch organizers or pass over the baton to the new EA.
Could there be either one of the two options:
1. Share Calendar options in Teams calendar so EA's can manage diaries in both O365 and Teams
2. Additional Organizer field which gives colleagues the same level permission as you on the meetings you set up within team channels.
I agree. I assumed that any team owner would be able to amend meetings linked to and sent from a channel in that team. This would make it much easier to share admin work and cover absence.
Anthony Figueroa commented
When creating a meeting in Teams I can add a channel and that is great. However, if I need to cancel an occurrence of a reoccurring meeting I cant because I am no longer the organizer of the meeting so I can only decline. Instead I can create the meeting from outlook which does make me the organizer (more control) but then I loose the meeting visibility from the team channel because people are added individually. I would like to create a meeting from teams for a channel but have me as the organizer not the actual channel.
Wolfgang Koeppner-Bures commented
I was somehow expecting this to be the case when we started to move our meetings from outlook to teams. The owners of a team should be in full control of the meetings inside. Changing, rescheduling, canceling, ...
This would be HUGE improvement to outlook managed JF's and the likes!
Even if PersonA is still an active user, I'd like to see all Team Owners have the easy ability to manage Channel Meetings. My organization has some use cases where a small team manages recurring meetings with standing attendees.
Magnus S commented
This would also make it possible to remove orphaned meetings
Magnus S commented
Also, we would need to be able to cancel the meeting or change the owner / organiser when the current one is no longer in the organisation
Roy F commented
FYI - All team members can already edit channel meetings, which have the team itself as organizer. The key to doing this is to open the meeting from the teams calendar (not your calendar), then change attendees, rooms, date and time, details, etc.
So create a channel meeting in Teams, then finish editing the meeting in Outlook to resolve attendee and room conflicts, edit details, etc. where the environment is much nicer - a separate issue to improve. :)
We used to be able to do this as admins through the outlook calendar or Teams - so this was newly disabled within the last few months.
We are currently experiencing an issue with Teams where a recurring meeting made by an employee who no longer works at our company for a channel has no organizer, so no one can change/cancel the meeting.
Please allow team admins to modify any meeting made for a channel in their team.
Agree, that would be excellent. At a minimum, the teams' owners or team members designated by the meeting organizer should be able to modify and update meetings.
Charles Lamar commented
Have an option (default?) when scheduling a meeting in teams for the calendar invite to be editable by anyone in the team that has appropriate permissions, not just the original owner.
Not sure how this wasn't thought of, but having everyone able to mute or remove a participant can get abused in meetings very easily. In addition we need the ability to promote people to hosts.
Roy F commented
If the meeting is scheduled from within Teams and a team/channel was selected, the team is the owner and any member of the team can cancel the meeting from the team calendar.
1) Open the team calendar in Outlook via the calendar view, All Group Calendars, check the calendar of interest.
2. Operate on the team instance of the meeting to edit, cancel, whatever you want.
Scott Byrd commented
Team Owners should have access to cancel meetings sent to the Team by members.