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Add ability to lock wiki

For certain teams, we would only want a couple of people to be able to edit the wiki page, with the rest having view only. Or at the least, a way to track and approve/ reject proposed edits.

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Simon Goode shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

64 comments

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  • Anonymous commented  ·   ·  Flag as inappropriate

    Open the Team in SharePoint
    Browse to Site Content
    Select Teams Wiki Data
    Select General
    Click the 3 dots at the end of all files in this folder and select Manage Access
    Then you can toggle the options and set members to View Only

  • Shawn commented  ·   ·  Flag as inappropriate

    Why is this not a thing yet? Seriously. I need my teachers to be able to see the content but not edit. Come on Microsoft.

  • Charlotte commented  ·   ·  Flag as inappropriate

    Has this happened yet? I really need this function for sharing simple instructions for my team that I do not want them to edit. I can do it in a word document, but there is a delay for the page to load... wiki page is definitely preferable

  • Jeff Poblocki commented  ·   ·  Flag as inappropriate

    I had a pretty big need for this as this is how we are going to push out our Distance Learning tutorials. I didn't want users editing or deleting anything as recovery is difficulty and there is no version history. I thought of using OneNote but the Wiki loads so much faster and is more friendly to read on a mobile device.

    Anyway I figured out how to accomplish it. Please be warned, I do not know if this procedure has any negative consequences. Please implement at your own risk. The behavior in Teams is not pretty but works. For example, if a user goes to edit text, it will appear to allow them to edit but they will soon get a message that says "Unknown error" and when they click OK, any changes are automatically undone. If a new section is created by a user, it appears (for them) and disappears immediately. The same is true for a new page. Any new content created by an Owner of the Team, shows up as it should without any action needed to be taken.

    Finally, here are the steps:

    Go to the Teams page on SharePoint
    Site Contents
    Site Settings
    Click Wiki on Sidebar under Recent (it will have an odd name)
    All Items > Edit Current View
    Click 'Settings' on Title Bar to the left of 'Edit View'
    Permissions for this List
    Stop Inheriting
    Set Members to Restricted View

    Click Wiki on Sidebar under Recent (it will have an odd name)
    For Each Item in List > Manage Access > Advanced > Delete Unique Permissions

    Hope this helps someone.

  • Ian McArdle commented  ·   ·  Flag as inappropriate

    At the very least, a button is needed that can be used to lock/unlock the page for editing. It is too easy to accidentally modify or delete something if the wiki page is always editable!
    Of course, if said button could be made available only for certain users that would be even better.

  • Thomas Wagner commented  ·   ·  Flag as inappropriate

    Absolutely essential!
    Ideally there would be a second permission option allowing users to make changes but requiring owner approval before publishing.
    There should also be an easy way to highlight changes vs. any chosen older version.
    Actually, this is needed accross the entire platform especially for documents.

  • Joel commented  ·   ·  Flag as inappropriate

    Essential for online learning communities---please make this right, Microsoft.

  • Jared Holt commented  ·   ·  Flag as inappropriate

    Adding my vote to enable locking the wiki. Would like to use the Wiki to store "work from home" information that shouldn't be changed.

    EDIT - I just learned we should be able to control this via SharePoint. Find the "Teams Wiki Data" for that site, click "Manage Access" from the ellipsis menu, and set Members to "Can view."

    EDIT 2 - That didn't work. Sorry.

  • Leo C commented  ·   ·  Flag as inappropriate

    Urgently needed. NHS Teams are using the wiki for standard responses and important information, needs to be limited write access

  • Charlotte commented  ·   ·  Flag as inappropriate

    I am using wiki pages in Teams to disseminate training material to our colleagues around the world. It is essential that they canNOT edit the wiki pages. Please make this change!

  • Mike Bruse commented  ·   ·  Flag as inappropriate

    yep, I am doing the same thing. Posting internal guidelines on the wiki but would like to lock it in case someone deletes it accidentally.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is really important now that so many are using this feature for wfh and info sharing during COVID19!

  • kensley commented  ·   ·  Flag as inappropriate

    Please add the ability for team members to have read-only access on wiki pages. In this case, Team owners (and those promoted to team ownership) will then be able to edit wiki pages in that given Team channel.

  • Hollie Robertson commented  ·   ·  Flag as inappropriate

    This really is needed. Please can you add a lock feature to the Wiki pages within Teams. Or an option to authorise/reject peoples edits.

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