Backups, Archiving and History for Legal Compliance
If we use MS Teams for firm wide chat, it is vital that all chat, for infinite history, is stored and recoverable, easily, for legal compliance reasons.
For example, we close a project on which we used MS Teams to discuss and work on together as a firm. We close that project. A year later we enter into litigation for that project. We then need to recall and show proof of conversations regarding that project, and the MS Team chat/channel conversations.
What functionality exists for this in MS Teams?
How do we do the recall if available?
AND How long are the history logs kept for? Infinity?
Hi everyone — here’s some clarity on our legal compliance.
As of now, Chat history for a Team is stored infinitely and available for eDiscovery/Content Search. So, the answer to your question depends on what you mean by closing the project. If you close the project, but don’t kill the Office 365 Group/Team associated with, everything should be still searchable. You should be able to recall/search for all chat activity that happened within the Team by scoping your compliance content search to the appropriate group mailboxes. The data is not lost.
Please let me know if you have any other questions! You can post a message here or tweet me @skprufo.
Blake C Thoennes commented
Additionally, if you create task cards - the notes field if emptied will save empty over existing notes! This is also a bug where the task card shows the notes, you open it, and the notes is empty, when you close to re-open it hoping it loads correctly, it then over-writes blank notes and is lost forever!?!
My IT admin won't allow me access to eDiscovery :(
Guess there is no solution for regular users.
If I get a chat message that I have a pay-rise I'll ask for confirmation by email!
Is there a way just to hide the history so I don't have to look at old info that is no longer relevant. It can be stored but I don't want to have to see it
This is critical, We just moved from Slack and that is built-in, now we have no way to backup nor archive the chats, only main team and general channel could be seen using e discovery
Chris Webb commented
No she means leave the team or if you have preservation on your mailboxes you can delete them. Then search via compliance center just like you do a mailbox to retrieve info.
Berney Villers commented
" If you close the project, but don’t kill the Office 365 Group/Team associated with, everything should be still searchable." - Does this mean that obsolete Teams still show in the list of Teams which is already cluttered and unmanageable?
Rebecca Goodman commented
Teams with the existing SharePoint sites needs to be available to the Discovery center, the compliance policies as well.
Any update on this??