Scheduling Meeting for Channel
When in the Create a Meeting window, you should be able add @CHANNELNAME as an Attendee of the meeting and all channel participants should receive a meeting invite...
Leah Velleman commented
Ideally, too, this would not just send all participants the invitation, but also include them all in the Scheduling Assistant when you create the meeting. Otherwise there's no way to make sure everyone is available.
Richard Jones commented
Agree with the principal of this, although I would add that at least the functionality of the Meet Now should be introduced, as it is already built-into that section, if a little clunky.
In Meet Now, you get presented with the list of Channel Members and you can click their names, and select Add. Not Ideal even in there as it could take a long while if you have a large Team.
Personally I find it odd that even in there, there isn't an Add All Channel Members button. Then if you needed to, you could individually take out people with the Cross Icon.
This feature would be excellent to have in both the Meet Now and in the Schedule a Meeting sections.
Someone else suggested you can add the group name in the Teams Calendar Scheduling Assistant, and then Expand the group to show all the names. This does not seem to be an option in the Teams client I have. It just shows the group name, but then Sending, no one gets any outlook notifications.
Hope we get an "Add All" soon in both sections everyone! :)
Importantly, this also needs to send an Outlook notification. Most people are dependent on their Outlook Calendar
This is absolutely a must-have. Teams already has access to Outlook calendars and Channels have email addresses for members - it should be easy for Teams to simply access the email addresses and send invitations. The channel membership becomes a distribution list.
If you can't manage to do this, then how about allowing us to cut & paste a list of email addresses into the invitation in Teams. Right now Teams can't even manage to convert that correctly.
Naroon Meesaengprao commented
Couldn't agree more with this suggestion!!!
This is a MUST HAVE Feature.
Why doesn't it Exist, or immediately improve?
I've just miss communicate with my team because I scheduled meeting in Teams (example in attached file) and thought that it would appear in team member calendar. But IT's NOT. It's only appear in my calendar. My team go mess. Some of them have already booked other meetings! I was blamed as bad organizer!!!
In addition, it is very difficult to invite participant one by one.
Please improve it ASAP.
Creating meeting with large teams is currently pain in the a...
i can't quite believe this functionality doesn't exist, but then I remembered, this is Microsoft. This seems like a basic must-have!
I want to be able to add scheduled meeting from calendar to the designated channel regardless if its private or standard.
Seems crazy to have to nominate individual names to invite all members in a channel but I cannot add a Private channel when scheduling a meeting.
What I really want is the ability to engage a discrete set of resources to address a challenge/domain of issues without (necessarily) distracting the whole team. While one can set up a private channel and simplify communication, you lose access to MS Planner.
be very handy if my team could all get together on a voice call immediately from a Team Channel if an emergency crops up.
The Team creates the main group.
The channels are under the group.
The members of a team, are and will be different than a channel.
Thus when scheduling a meeting we must be able to select members of the team, channel and or add new.
this is a must have.
This is seriously needed. There is no way to schedule a meeting in my Team's channel and make sure that the team knows about it without adding everyone one at a time. Are we supposed to schedule the meeting in the channel and then go into Outlook and schedule a meeting just to remind people to join the meeting in Teams?
Ian Walton commented
Add a schedule a meeting icon at the bottom, just like in chat that lanuches a meeting scheduler with all the team members already populated.
Belinda Turner commented
I agree there needs to be an option to select all the team members of a channel. It is not efficient to have to type each individual person. Thank you.
Also the ability to have the meeting run within the Channel so that comments/ minutes and files can be added
Roy F commented
I voted for this idea, but there a few tweaks needed. A channel doesn't have "members" it has participants and it has team members who may have favorited the channel, either of which is perhaps what people are thinking when they say channel members. If we had buttons to add all team mmebers, add channel participants and add Favorited members, it would be fairly useful. If clicking those adds someone I don't want, I can then remove them.
I discovered a way to easily add all or a subset of Team members and the update can be done by anyone on the team.
1. Schedule the meeting from within Teams.
2. Edit the meeting from the team calendar (any member of the team can do this).
3. Add the team and expand it to get the team members.
4. Delete the members you don't want to invite.
5. Save and send to all when prompted.
All team members should be default when scheduling a meeting for a channel with an option to disable. The real issue here is that when you schedule in a channel all channel members do not get an invite in Outlook. Furthermore the team should handle automatically adding new users to the team/channel and removing them when they join / leave.
Nicola Rampazzo commented
Adding my two cents: it should be easier to implement, when scheduling a meeting in a channel add checkboxes to "Invite all team members" and "invite all channel users" (options available if user has permission to mention team/channels).
I advised users to switch from outlook to Teams meetings for meetings for the context chat and file that is an awesome benefit, but lacking the possibility of group invites is quite a turn-down.