Sharepoint tab linked to a list, a library or even a specific view
At present, when adding a SharePoint tab, you can only link to a site. Since sites may be shared among several teams, team members will still have to browse the site to find material relevant for the actual channel. It would be nice if a tab could pull up a specific custom list, library or even a specific view of a library. That would keep stuff on the site in context for that particular channel.
This item is still in the works.
Also, thank you for the additional feedback. I will circle back to the feature team and provide a new update soon.
OMG please improve this before my head explodes! Thanks to Rachel for articulating the same issues we are having.
Christian Santos commented
when adding a sharepoint as a tab it does let you add a sharepoint link which means you can specify a particular folder or file, rather than add the whole library.
when entering this link it does recognise it but click on it does not do nothing and you are forced to click NEXT, on the next page it only gives you the libraries that are available but ther is no way to assign a folder within that library.
is there another way or is this feature not avaible?
I agree too!
Here is my use case, which I suspect others are facing as well:
* I don't want our users to save their files in lots of different SharePoint sites, which makes it harder to find things. I want them to save their files in our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically (accessed through the Files tab in teams)
* We have already created and used for years an awesome SharePoint document library with a taxonomy managed metadata and views everyone loves
* Therefore, in Teams, I want users to only be able to upload files to our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically (accessed through the Files tab in teams)
Here are the problems I faced that Microsoft could fix, and the workarounds I did to get it to (kind of) work the way I wanted it to -- you're welcome, Microsoft Team users :)
Problem 1: When I add our existing SharePoint document library in a tab, it does not include the fields and metadata I need.
Workaround 1: Create a new tab not as a SharePoint site, but instead add it as an ordinary website, and put in the URL of your document library. (The UI is not ideal, since there is a left hand nav bar in teams I have to do more scrolling to the right to see all of the SharePoint Document Library view, but at least we can access our views and metadata.)
Problem 2a: I can't hide the default File tab. This means that, instead of going to the new tab I created above to get to our existing SharePoint site, some users will see the files tab and upload file to it, leaving a mess ("wait, did I add the file to my new Team file area or to my existing SharePoint document library?")
Problem 2b: I can't change it so that, when you click on the default Microsoft Teams File tab and upload a file, it actually gets saved in our existing SharePoint Document Library instead of the automatically created new Microsoft Team site.
Workaround 2: In the Team File area, I add a link that goes to the URL of my existing SharePoint document library. I name the link "Use this link to the place to save files." I think click on the top nav bar item Open in SharePoint, and from there I clicked on Site Permissions, and set Site Members' permissions to Read-Only.
Result: Users save their files in our existing SharePoint sites, not in the new SharePoint site that Microsoft Teams created automatically when I created the team, and users have full access to the taxonomy, metadata and views they already know and love from their existing SharePoint site.
Check in check out feature is a must
It would be much easier to adopt Teams with better SharePoint integration
Christal Reinink commented
Is there an update coming out soon where you can add one file from SharePoint to a Team tab, instead of entire library?
J Lee commented
I vote for adding check in check out feature on the SharePoint integration within Teams. It would make it so much easier to route a document for review / approval!!
Oh yes please! That would make a profound improvement from a usability perspective. Makes all that metadata in SP useful for Teams.
Arjan Veldkamp commented
I agree with seeing more integration of SharePoint into Teams. Adding the colums it won't be neccessary to go to the SharePoint in order to review the columns.
Also I'd like to add that the posibility to search within files trough Teams would be a giant plus.
Rachel Arts commented
Agreed! We think teams is great but we have all our systems set up in SharePoint and some workflows depend on those columns. We want people to use the tool but they can't if this functionality is not available.
Ian Cunningham commented
Frankly with this problem I an;t see the point of the current option to add a sharepoint document library as a tab.
You can link to a library, not just a site. But nothing more useful than that. We should be able to link to SharePoint Views and Folders at the very least - possibly to any SharePoint URL. You can try it through the Website app tab tool, but it won't display SharePoint content from a URL in a frame.
Having an add-in that links directly to a SharePoint list would be great for users. My current process is to pull in the whole SharePoint page with all the headers and Quick links which just takes up space. It would be great to just see the List taking up the available space.
Rachel Arts commented
We have linked some of our SharePoint libraries in tabs and in those libraries we have mandatory columns. If someone uploads a file from teams into those libraries, we cannot fill those columns in and/or check in and check out files unless we click through to SharePoint. We think this tool is great but it would be perfect with this functionality!
Ken Boldt commented
Additionally, it would be good to be able to add a particular SharePoint folder as a tab, and not the whole library.
Nick Palmer commented
This would be really useful. Our department has one Sharepoint document library with subfolders for individual projects. At the moment, when we add a Sharepoint tab to a channel it is only able to point to the top level library.
We would like to be able to display a specific library subfolder in each channel so appropriate documents are easily accessible.
This definitely be added. We need the ability to just add a single file and not an entire document library.
Oskar Saez de Vicuña commented
Fully agree with Andre, it's tedious
I can share a single file from Sharepoint with the team but it does not appear in Teams. Instead I have to share a whole library - not very handy.
Pedro Aguiar commented
I couldn't use documents form shapoing in the new tabs. Please!