Prevent Team from showing in Outlook Global Address List
Is there any way to prevent Teams from showing up in the Global Address List in Outlook?
Some of our team names might be specific to a problem, or have a ticket#, or even downright silly (see attached screenshot). We don't want to lock down Team creation; we'd just like to prevent the Team from showing up in the GAL (by default).
Great news everyone! This feature request has released!
Based on customer feedback, new Office 365 Groups generated as a result of creating a team in Microsoft Teams will no longer show in Outlook by default.
For customers that want to continue with the existing behavior of showing these groups in Outlook, an Exchange Online PowerShell cmdlet will be provided which can enable the group for the Outlook experience. Groups created through Outlook and then later enabled for Teams will continue to show in both Outlook and Teams. This update will gradually roll out across Outlook and Teams in the coming months.
Overview of Teams summary – https://docs.microsoft.com/en-us/MicrosoftTeams/teams-overview
Thank you all for the feedback and support!
25 commentsComments are closed
Dorian Stanley commented
The ability to HIDE the automatically generated distribution list from the GAL would be nice, especially for PRIVATE groups. There are several Teams that have a need for privacy/secrecy in our company but their Team DL is posted for everyone to see, including the members if they expand the DL in Outlook.
Richard Bastin commented
This is also a big issue for us and I expect any corporate who wants to use MS Teams, which allows anyone in the organisation to create a team name. These names could be embarrassing or worse inappropriate and can be seen by the entire company in the GAL.
Can a fix for this please be prioritised, so MS Team names don't appear in GAL by default and can only be pushed in by an Exchange Administrator.
In fact I am struggling to think of a use case why they need to appear in the GAL at all, so why not keep it simple and just not show them?
It would be good if we could prevent Teams creating the mailbox in the first place as opposed to restricting visibility in the GAL.
Does the 'Allow users to send email to channels' setting in the Teams Admin options do this?
Sasja Beerendonk commented
All the team email addresses showing up in the GAL in Outlook really is a problem. It just gets fluttered with email addresses nobody understands, and with duplicates to already existing groups and distribution lists.
You can remove the address for a channel, but not for the whole team. And even then, when you click Get Address again, a new channel email address is created.
Justin Mitchell commented
This is pretty big for us. Everyone in the org has access to create teams, so our GAL will soon have more teams than mailboxes.