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Add a conference room, when scheduling a meeting

When using the Teams "Scheduling a meeting" functionality, it would be really great, if there also was an option to review and book a conference room for the meeting, so that team members also had the possiblity to meet in person and online.

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Kenneth Pawlak shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

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  • Alex Jordan commented  ·   ·  Flag as inappropriate

    DeskFlex is one of the easiest-to-use online Conference Room Scheduling Software around. It also enables you to book desks if you’re implementing hot-desking or office hoteling, for a more agile workplace. And you can use it for parking spaces and more.

    It also has a best-in-class integration with Outlook that enables you to eliminate no-shows and double-bookings, as well as saving a load of time and hassle when arranging your meetings.
    www.deskflex.com

  • Stella commented  ·   ·  Flag as inappropriate

    I don't agree "We have this?" tag neither.

    I set up a conference room on outlook as a resource but I still can not choose it on Teams calendar. The only way is using the outlook calendar to set up a meeting rather than the Teams calendar.

    I really hope Microsoft can fix it.

  • Anuj Singh commented  ·   ·  Flag as inappropriate

    Once I made a scheduled meeting for my team. After the end of a meeting in the MS-Team, the link is automatically considered disabled after a set time period.

    However the link is not disabled which means that anyone can communicate through the link.

    Even, it is able to connect before and after the scheduled time. This means that it is setting the wrong time for the meeting.

  • Joseph Bell commented  ·   ·  Flag as inappropriate

    Hello, I have tried the methods listed and when I book in Teams. No matter the order of operation, my conference rooms are not booking within exchange and I can even double book back-to-back in teams when testing.

  • David Krings commented  ·   ·  Flag as inappropriate

    Teams does not have this. Yes, a room can be specified, but it does not book it as resource nor does it show any conflicts/warnings when scheduling

  • Simon commented  ·   ·  Flag as inappropriate

    I have the same issues where some meetings booked in Teams on a Channel with a room's calendar in Outlook/Exchange might disapear from the Room Calendar in Exchange. This is a problem because other users might book the room, and also because the meeting will not appear in Skype Room System equipment in the room.

    I have done some research and found that this problem appears if:
    1. If the room is selected before Team/Channel when booking the meeting in Teams.
    2. If the meeting is edited after booking of meetingroom (for instance extend the time).

    If I do a booking and select the Team/Channel first, adding the room second and adding other participants the third, the room resource in Exchange is booked and reserved. The meeting is then appering in Skype Room System. If I change this meeting, the room resource in Exchange is released.

    This should be fixed as soon as possible. At the same time, there should be a possibility to choose Team/Channel when booking a Teams meeting from the Outlook Calendar Add In.

  • Nathan Bartow commented  ·   ·  Flag as inappropriate

    I don't agree that "WE HAVE THIS!". The room list allows the user to select a conference room for the Teams Meeting, and view it's availability, but it doesn't add the Teams meeting to the resource account's calendar. Non-Teams users that then book the same conference room, don't see the Teams Meeting in the conference room's calendar in Outlook. Our current work-around is to book the meeting in Teams to generate the meeting link, and then the organizer books the same meeting in Outlook, with no attendees other than the conference room resource account. This generates additional unnecessary admin overhead.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I will add that the only work around and it is "klugey" is to create a distribution group, add rooms to it and run a powershell script -
    Set-DistributionGroup -Identity "Distribution Group name" -RoomList

  • Anonymous commented  ·   ·  Flag as inappropriate

    This says we have this, you don't I created many rooms and none of them can be selected when scheduling a meeting.

  • Jed Boulton commented  ·   ·  Flag as inappropriate

    would be cool to add conf room from rooms list and make meeting a channel meeting at same time

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is worse than useless. Now we can select a room...great...but this not actually booked out, so others can select the room and there are conflicts.....bet not there at all than screwing up our meetings !

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